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Job summary

Main area
Night shift Call Taker/Receptionist
Grade
Band 3
Contract
Permanent
Hours
Part time - 18 hours per week
Job ref
813-186-0725-LB
Employer
Medway Community Healthcare CIC
Employer type
NHS
Site
Medway Maritime Hospital
Town
Gillingham Kent
Salary
£24,973 - £26,598 pro rata
Salary period
Yearly
Closing
27/07/2025 23:59

Employer heading

Medway Community Healthcare CIC logo

Night receptionist

Band 3

Do you want to be part of an award winning and dynamic social enterprise that:

  • is renowned for providing high quality care and is ranked ‘Good’ by the CQC;
  • is a for-better-profit organisation, reinvesting any surplus back into our health and care services and our local community;
  • is friendly, ambitious, welcomes innovation and rewards excellence;
  • offers superior benefits; everything you get in the NHS and more;
  • and whose achievements reflect the passion, dedication and commitment demonstrated by our staff across all services?

Our vision is to be a successful, vibrant, community interest company that benefits the communities we serve. So if you want be a part of this, we would love to hear from you.

Job overview

·       To support the Unplanned Care Service involving a degree of           independent action and decision making within given guidelines

·  activate protocols concerning emergency planning, business   continuity and effective staff cover.

·   To assume overall responsibility for the smooth, effective and   efficient running of the night session including managing staff cover and working independently.

 

 

Main duties of the job

·  Meet and greet patients in a professional, polite and courteous manner.

·  Ensure patients are kept informed and updated regarding all aspects of their appointment time, including comfort calls and maintaining an efficient waiting room.

·    Inform clinical staff of any relevant information that will enable them to manage their patients appropriately.

·    To record all messages, whether verbal or written, and ensure that they have been received by the appropriate staff, and/or actioned as necessary

·  To liaise with colleagues from the following session and with the daytime team to ensure there is a smooth handover of outstanding patient calls on the despatch screen, using the message books effectively to record issues which have arisen out of hours, including the need for replenishment of drugs/stock and repair of equipment

Working for our organisation

So what else?

  • This is your chance to join a progressive and innovative service in a social enterprise that is patient and staff focused - you’ll even have the opportunity to become an MCH shareholder.
  • We encourage staff to get involved in exploring new ways of working and service development.
  • We’ll provide well established, in-service training, one to one supervision, and appraisals with regular support.
  • You’ll be able to develop your skills in a friendly and supportive team.

Would you like to work flexibly?  In the NHS, we are reminded every day of how important work life balance is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement.

The small print

  • Informal visits can be arranged on request.
  • We will offer you the choice of two pension schemes; the NHS Pension scheme and the scottish widows group pension scheme.
  • MCH encourages all staff to be double COVID vaccinated to protect themselves, their colleagues, their family and their patients.

Detailed job description and main responsibilities

Medway Community Healthcare

Person Specification

 

 

CRITERIA

ESSENTIAL

DESIRABLE

 Qualifications

 

 

 Educated to GCSE level or equivalent

 

 

Customer Care Training

NVQ or RSA Level 2

Knowledge of the Adastra/ Rio call taking system

Experience

Relevant experience of working in an office and call center, demonstrating working with and without supervision.

Experience in dealing with the public face to face, including dealing with conflict.

 

Working knowledge of Primary Care and Community Services and systems

Demonstrate experience of team leadership and coordination.

Working in the Out of Hours Environment

 

Proven experience working with patients face to face

Special knowledge / Expertise

Knowledge of a wide range of IT applications and systems.

The ability to handle/defuse difficult situations and to work and respond positively in a pressured environment

The ability to cover at short notice.

 

Knowledge of the Adastra / RIO system

Disposition, Adjustment, Attitude Commitment

The ability to maintain a calm/ caring

And reassuring attitude.

Flexible approach and willingness to work unsocial hours to include all Bank Holidays, Christmas and New Year.

Ability to work in a rapidly changing environment.

The ability to use initiative knowing when to refer for assistance

 

 

 

Practical / Intellectual Skills

Flexible approach to working hours

The ability to work in a team

Confidentiality and Discretion.

Very good communication/interpersonal skills

 

 

 

Date: …………………………………

 

Person specification

Qualifications

Essential criteria
  • GCSE in maths and English or equivalent
Desirable criteria
  • Educated to NVQ level 3 or equivalent in admin and business

Experience

Essential criteria
  • experience in customer facing role
  • experience in office administration
Desirable criteria
  • NVQ or equivalent in customer services

Skills

Essential criteria
  • good communication skills
  • ability to use a range of IT systems
Desirable criteria
  • Knowledge of GP out of hours services

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyWorkplace Wellbeing Charter LogoCare quality commission - GoodDisability confident committedStep into healthArmed Forces Covenant

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Application numbers

There is an applicant cap set on this vacancy, once the capped application number has been received, applications will close.

Documents to download

Apply online now

Further details / informal visits contact

Name
Michelle Mullan
Job title
Administration Service Manager
Email address
[email protected]
Telephone number
01634 792074
Additional information

please feel free to call for overview of Job

If you have problems applying, contact

Address
MCH House
Bailey Drive
Gillingham Business Park
Gillingham
ME8 0PZ
Telephone
07796182085
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