Job summary
- Main area
- Admin
- Grade
- Band 2
- Contract
- 6 months (Two posts available part-time 6 month and full-time 12 month fixed term contract)
- Hours
- Full time
- Part time
- Job ref
- 275-1025-AD-AF
- Employer
- Medway NHS Foundation Trust
- Employer type
- NHS
- Site
- Medway Maritime Hospital
- Town
- Gillingham, Kent
- Salary
- £24,465 Per Annum/Pro Rata
- Salary period
- Yearly
- Closing
- 21/10/2025 23:59
Employer heading
Administrator - Antenatal and Fetal Medicine
Band 2
Do you have the ambition and vision to deliver the Best of Care by the Best People?
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved
Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust, we are able to give our employees flexibility on where, when and the hours they work.
Our culture and values are what drives Medway NHS Foundation Trust and is the heartbeat of who we are as an organisation. It is important that you understand and to refer to our values when you are completing your application and always reflect our values throughout your employment with the Trust.
Job overview
Administrator - Antenatal and Fetal Medicine
Division: Women, Children and Young People
Care Group: Women's & Children's
Band: 2
Salary: £24,465 pro rata
Please note this role is fixed term/secondment - 6 Months
We are recruiting for an Administrator who shares our ambition and vision to deliver the Best of Care by the Best People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.
Main duties of the job
The purpose of the Administrator’s role is to support the administrative team and Reception team within the Antenatal/Fetal Medicine Department in Women’s Services.
The role will include covering the Reception desks in the Department. In addition there will be a need to receive and make telephone calls, communicating in a polite and confident manner. Support will be required with general clerical and administrative tasks, data collection and entry, completion of regulatory documentation, maintenance of clear audit trail and other duties as required. This is a Monday to Sunday service.
Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.
We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.
To contribute to our exciting future and become part of our team, apply today.
Working for our organisation
Do you have the ambition and vision to deliver our mission of the Best of Care by the Best of People providing excellent care, every time?
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.
As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy – Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.
Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.
Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:
B – Bold
E – Every person counts
S – Sharing and open
T - Together
Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.
Detailed job description and main responsibilities
Supporting with day to day reception duties
Handling payments for scan images
Need to transport hospital notes from the department to other areas of the hospital using appropriate transportation
Answering the telephone in a professional manner and making calls as required
Dealing with any relevant paper work
Provide full administration support to the Antenatal/Fetal Medicine Department
Monitoring and checking emails
Responsibility for updating and cleaning databases, systems and spreadsheets
General office duties; appointment booking, photocopying, tracking and ordering patient notes, diary maintenance, stock ordering, audits
The post holder is expected to show initiative, managing priorities and workload using own initiative. There will be a requirement to work to deadlines using time management and organisational skills. The need to have good communication skills both written and verbal is essential, as is the ability to be able to work under pressure and make informed decisions when required.
Person specification
Qualifications
Essential criteria
- General education to GCSE level grades A-C or NVQ Level 2 or equivalent experience
Experience
Essential criteria
- Experience of answering telephone calls and responding in a timely and courteous manner
- Experience of working in a team
Skills
Essential criteria
- Good standard of IT skills – able to use Microsoft Office packages
Values Based Question
Essential criteria
- How would you ensure you represent MFT in a positive way?
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Tracy Leech
- Job title
- admin supervisor
- Email address
- [email protected]
- Telephone number
- 01634838921
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