Job overview

Please note: at this stage, the role is open only to colleagues currently employed by the Kent and Medway Integrated Care Board (ICB) and Southeast Integrated Care Boards; and current at-risk employees within Kent and Medway NHS Trusts.

An exciting opportunity to work with the NHS Kent and Medway committee’s team during a period of change within the NHS.

We are looking for an enthusiastic and organised Committees Officer to assist in the provision of end-to-end support for Board, Committees and Sub-Group meetings. They will need to demonstrate high standards of governance and strong administration and digital skills, proven minute taking skills in formal settings, and timely publication of papers and actions.

Main duties of the job

• To provide full administration and co-ordination for the NHS Kent and Medway Board, Committee, and Sub-Group meetings.
• Support the Head of Corporate Governance, Committees Manager, and Company Secretary, in ensuring the NHS Kent and Medway Board and its committees and sub-Groups operate in accordance with their Terms of Reference, ICB Constitution, Scheme of Reservation and Delegation, Standing Financial Instructions, legislation, and the UK Corporate Governance Code
• Together with the Head of Corporate Governance and Committees Manager, to be responsible for forward agenda planning, identifying priorities within the ICB’s business and highlighting key issues for discussion and decision.
• The post-holder will be responsible for taking formal, accurate and timely minutes of Board, Committee and Sub-Group meetings and ensuring all approved minutes of meetings in public are made available to the public on the website.
• Following up on actions arising from Board, Committee and Sub-Group meetings.
• Responding to queries received in the Committees team inbox.

Please note, this vacancy does not meet the criteria for skilled worker sponsorship and therefore, we are unable to accept applications from candidates that cannot provide documentary evidence of right to work in the United Kingdom.

Working for our organisation

We are committed to a culture that supports all staff at NHS Kent and Medway to be the best version of themselves.

Our ability to improve outcomes for our population depends on how effectively clinical, operational, financial and strategic professionals work together to make informed commissioning decisions. That’s why our workforce works a minimum of two days-a-week on-site, with the expectation that all one-to-ones are held face-to-face and that colleagues will regularly visit the services we are commissioning to understand more about them.

We believe regular on-site working supports stronger collaboration, faster problem-solving, peer learning, visible leadership and the integration of colleagues into our organisation. We also know that culture is built through shared experiences and day-to-day interactions.

We are a flexible working friendly organisation; we aim to support you to work flexibly in a way that will suit you and us.

We work with staff to agree objectives through regular supervision, annual appraisal and access to training opportunities.

We are committed to equal opportunities and diversity. In order to reflect the diversity of our population, we positively encourage applications from all areas of the community regardless of gender, race, faith, disability, age or sexual orientation.