Job summary
- Main area
- Medical Education
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Compressed hours
- Job ref
- 359-7793612-T1-D
- Employer
- Maidstone and Tunbridge Wells NHS Trust
- Employer type
- NHS
- Site
- Cross Site
- Town
- Maidstone/Tunbridge Wells
- Salary
- £25,760 - £27,476 per annum pro rata
- Salary period
- Yearly
- Closing
- 02/07/2026 23:59
Employer heading
Undergraduate Administrator
Band 3
Job overview
We have an exciting opportunity for an Undergraduate Administrator to join the team at Maidstone and Tunbridge Wells NHS Trust.
The Medical Education Department is responsible for developing, managing and delivering a range of high quality and cost effective medical educational services within the Trust to specifications required by the General Medical Council, NHS England Workforce, Training & Education, Kent Surrey & Sussex, associated Medical Schools and the Trust’s strategic and operational framework. The successful applicant will work within the Undergraduate Team within the Medical Education Department.
Main duties of the job
The Undergraduate Education Administrator will work as a member of the Medical Education Team and act as a team member utilising the time available to everyone’s advantage. In addition to the general work of the Centres, the post holder will have a number of key duties and responsibilities.
The Undergraduate Medical Education Administrator will work primarily as part of the Undergraduate Medical Education Team to support the Undergraduate programme within the Maidstone and Tunbridge Wells NHS Trust. At present, this involves students on placement from King’s College London, City St George’s University London and the Kent and Medway Medical schools.
The role also encompasses the coordination for work experience placements in the Trust for pupils interested in undertaking a career in medicine.
Please see attached job description for further details.
Please note that this role may often attract a high level of applications. Please note this role may close earlier than the original closing date so please ensure you submit your application as soon as possible.
This position is for a 37.5 hours per week, Monday - Friday.
This post is primarily based at Tunbridge Wells, with a regular weekly requirement to work at the Maidstone site.
Working for our organisation
Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 NHS Staff Survey.
We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.
Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X-ray, MRI, CT, and endoscopy), and consultation/treatment rooms.
Looking for flexible working?
We are a flexible working-friendly organisation. Whether it’s adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.
Joining us includes a comprehensive benefits package:
• At least 27 days of annual leave plus public/bank holidays (pro-rata for part-time staff).
• Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits
• Blue Light card eligibility
• And more, additional benefits can be found in the benefits documents below
Detailed job description and main responsibilities
We’ve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.
Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
Please note that this role may often attract a high level of applications. Please note this role may close earlier than the original closing date so please ensure you submit your application as soon as possible.
Person specification
Qualifications
Essential criteria
- Good standard of general education to minimum of GCSE standard or equivalent to include Maths and English.
Desirable criteria
- NVQ level 3 in Business Administration/ Customer Care or equivalent
Experience/ Knowledge
Essential criteria
- Advanced IT skills including proven abilities in using Microsoft Office Applications.
- Experience of using spreadsheets, inputting data with accuracy.
- Experience of working to deadlines.
- Experience in managing admin tasks. ( e.g. emails, phone calls, organising meetings, maintaining records)
Desirable criteria
- Experience in a administration / office environment
- Basic working knowledge of audio-visual (AV) equipment.
Skills
Essential criteria
- Communication Skills: Proficiency in written and verbal communication for interacting with colleagues and external parties.
- Time management: Ability to organise, prioritise tasks, meet deadlines and multitask effectively.
- Teamwork: Ability to collaborate with colleagues and contribute to the overall success of the team.
- Organisational skills: Ability to manage tasks, schedules and resources efficiently.
- Attention to detail: Capability to accurately record information, proofread documents and maintain precise records
Desirable criteria
- Experience of taking accurate notes at meetings as and when required.
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Ms Joanna Woollard
- Job title
- Deputy Undergraduate Manager
- Email address
- [email protected]
- Telephone number
- 01622 224549
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