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Job summary

Main area
Administration
Grade
Band 2
Contract
Fixed term: 6 months (6 Months - from February 2026 to August 2026)
Hours
Part time - 30 hours per week
Job ref
275-2601AA-HEP
Employer
Medway NHS Foundation Trust
Employer type
NHS
Site
Medway Maritime Hospital
Town
Rochester
Salary
£24,465 pro rata
Salary period
Yearly
Closing
02/02/2026 08:00
Interview date
06/02/2026

Employer heading

Medway NHS Foundation Trust logo

Admin Assistant - Hepatology

Band 2

Do you have the ambition and vision to deliver the Best of Care by the Best People?

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved

Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust, we are able to give our employees flexibility on where, when and the hours they work.

Our culture and values are what drives Medway NHS Foundation Trust and is the heartbeat of who we are as an organisation. It is important that you understand and to refer to our values when you are completing your application and always reflect our values throughout your employment with the Trust.

Job overview

Admin Assistant - Hepatology (Maternity Cover) 

Division: Medicine and Emergency Care

Care Group: Specialist Medicine

Band: 2 

Salary: £24,465 per annum/pro rata

Interview Date: Friday 6th February 2026

We are recruiting for a Admin Assistant - Hepatology who shares our ambition and vision to deliver the Best of Care by the Best People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.

Main duties of the job

The post holder will work as part of the Administrative & Clerical Team to support the pathway coordinators in providing an Admin and Clerical Service to the clinical teams.

The post holder will be involved in the facilitating service improvement to streamline the patient pathway and improve the quality of patient care.

The role will involve working with a range of staff across the entire organisation, but in particular in the Hepatology Department. 

Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.

We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.

To contribute to our exciting future and become part of our team, apply today.

Working for our organisation

Do you have the ambition and vision to deliver our mission of the Best of Care by the Best of People providing excellent care, every time?

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.

As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy – Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.

Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.

Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:

B – Bold

E – Every person counts

S – Sharing and open

T - Together

Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.

Detailed job description and main responsibilities

Ensure results/health records are available for clinics

Ensure turnaround of referrals received in post

To be responsible for pulling case notes for clinic, admissions and audit and request lists and following requests by telephone, tracking records to the appropriate location

File results appropriately in patient notes, in accordance with the Department procedures

Open and distribute the post internally within the Department

Assist in data entry on data base

Cashing up and booking of OPA 

Any other duties as required by the Team Leader or Manager from time to time, in connection with the day to day running of the service

Person specification

Qualifications

Essential criteria
  • Educated to GCSE level or equivalent

Knowledge

Essential criteria
  • Ability to understand and comply with the Data Protection Act and maintain confidentiality at all times
  • Understanding of Trust Values
Desirable criteria
  • Understanding of Medical Terminoloy

Experience

Essential criteria
  • Previous admin / office experience, preferably in a Health Service environment

Skills

Essential criteria
  • The ability to adapt to challenging and changing situations/demands
  • Computer literate, in particular use of MS windows and Outlook
  • Ability to work on own initiative and work within a team
  • Excellent communication skills written and verbal
Desirable criteria
  • knowledge of internal IT systems such as PAS, EPR

Employer certification / accreditation badges

No smoking policyPositive about disabled peopleAge positiveDefence Employer Recognition Scheme (ERS) - BronzeDefence Employer Recognition Scheme (ERS) - SilverDisability confident employerNHS Rainbow badgeStep into health

Application numbers

Please note this vacancy may close early if the number of applications is met.

Documents to download

Apply online now

Further details / informal visits contact

Name
Divya Jinesh
Job title
Service Manager - Gastroenterology and Hepatology
Email address
[email protected]
Telephone number
01634 835681
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