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Job summary

Main area
Ward B18 - Ward Clerk
Grade
NHS AfC: Band 2
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday - Friday)
Job ref
435-MEC-028-25
Employer
East Lancashire Hospitals NHS Trust
Employer type
NHS
Site
Royal Blackburn Hospital - Ward B18
Town
Blackburn
Salary
£24,169 per annum
Salary period
Yearly
Closing
14/05/2025 08:00

Employer heading

East Lancashire Hospitals NHS Trust logo

Ward B18 - Ward Clerk

NHS AfC: Band 2

At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care.  We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work.

Job overview

We are looking to recruit a keen and enthusiastic Ward Clerk to join our dynamic team on B18 Digestive disease unit at the Royal Blackburn Teaching Hospital.

We are 26 bedded fast-paced unit specialising in complex digestive disease and general medical conditions. We work to provide seamless care for our patients and their families. We always promote to act in a manner that upholds the Trust values working as part of the ward team to ensure that patients and relatives receive Safe, Personal & Effective care.

Main duties of the job

 

  • Reception duties to advise and direct all patients and visitors to the department.
  • Open and distribute mail to relevant areas.
  • General office duties e.g., filing, photocopying, faxing
  • Ordering and maintenance of stationary stock levels
  • Receive and sign for all deliveries to the department and inform relevant personnel.
  • Answer internal and external telephone enquiries and redirect messages to appropriate personnel. This includes dealing with sensitive and confidential information and distressed clients / clients with special needs on a regular basis.
  • Checks and enters patient details onto hospital system.
  • Input patient details into electronic systems and print off reports as required.
  • Copy typing for senior nursing staff as requested.
  • Liaise with medical records/Waiting List office/Consultants/ GP’s / X-ray etc.
  •  Ensure patients on the Unit, checking details/ patient information for accuracy as required.
  • Pleasantly greet patients, relatives and visitors to the Unit, including clients with special needs
  • Compilation of admission packs and patient folders/charts Exchange information with patients, relatives and staff on admission, transfer and discharge including distressed clients, clients with cultural/language differences and clients with special needs.

Working for our organisation

At East Lancashire Hospital NHS trust our vision is to be widely recognised for providing safe, personal, and effective care.  We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work.

The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.

Detailed job description and main responsibilities

  • prioritizing work and solving problems relating to medical records.

  • Liaising with Senior Nurse on a regular basis.

  • To assist other clerical staff at all units within the directorate as requested by the matron/operational manager or unit manager, including during annual leave and absence etc.

  • Work flexibly in order to ensure the needs of the service are met, including flexing hours during annual leave and absence etc.

  • Return notes to relevant secretary / medical records.

  • Advise patients / relatives on how to make a complaint and re direct to senior nurse.

  • Make clinic appointments as necessary.

  • Liaise with ambulance control and book patient transport as necessary.

 

NB: This list is not exhaustive and successful candidates may be expected to amend their duties dependant on service need.

 

Person specification

Qualifications

Essential criteria
  • IT Skills
  • Knowlegde and skills clear accurate written and verbal communication. Able to listen effectively.
  • Personal attributes Proven ability to understand and comply with detailed procedures.
  • Demonstrate an ability to manage priorities under pressure.
  • Good organisation skills
  • Proven ability to adapt to change
  • Ability to use own initiative and work without close supervision.
  • Proven the ability to maintain confidentiality
Desirable criteria
  • Good working knowledge of electronic and other hospital systems
  • Previous experience in health care settings
  • Experience 12 month clerical experience
  • GCSE English Language, or equivalent

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardPositive about disabled peopleInvestors in PeopleCare quality commission - GoodDisability confident committedStep into healthHappy to Talk Flexible Working

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Samara Davies
Job title
B18 Ward Manager
Email address
[email protected]
Telephone number
01254 732836

If you have problems applying, contact

Address
Employment Services
East Lancashire Hospitals NHS Trust
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