Detailed job description and main responsibilities

To provide Supervisory, Technical and operational advisory support to the Maintenance staff and Contractors to the Trust.

Ensure the Maintenance staff are effectively supervised and operate within the Computer Aided Facilities Management and through recognised management operational procedures.

Utilise the CAFM and Defect Job reporting package for Defect and PPM jobs, to support the production of management /planning reports and involving data input for productive hours and materials stores reconciliation.

To ensure the efficient planning and timely execution of maintenance and upgrade work. This will involve requisitioning services, authorising payment and budget monitoring of project works to ensure optimum use of resources, including the security of materials and transport.

To monitor and control the time keeping and conduct of the maintenance staff whilst maintaining a good standard of discipline.

To continually maintain records and control the allocation of staff leave involving the use of planning charts, correct authorisation, record keeping etc. in order to maintain adequate service cover at all times.

Prioritising of all planned and routine repair requisitions in accordance with Maintenance Department policy and the correct allocation of appropriate priority and trade codes. The post holder shall also manage planned and unplanned emergency service interruptions.

To undertake Risk Assessments, develop operational procedures, and promote co-operation, flexibility, and versatility with all the Maintenance staff.

Through the use of Risk Assessments and Maintenance records ensure that all maintenance and works comply fully with statutory and other regulations i.e. Health & Safety at Work, Fire Safety, Building Regulations, COSHH , Asbestos Management Regulations etc

To liaise with Wards and Department staff to ensure the requested complex and routine work is specified correctly to meet the users’ needs, provided efficiently and completed within the agreed priority response periods. This applies to all work requests including patient critical Engineering Plant, Equipment and Building services. The post holder shall requisition and authorise materials and contract services within Trust Standing Financial Instructions and delegated authority.

Monitor all work to ensure it is of high quality and to the satisfaction of the user and within the department quality criteria.

Supervise the operation of Permit to Work Systems for areas such as: roofs /confined spaces, hot works, piped medical gas installations, fire alarms, etc.

To assist and support other Trust Technical officers in project work specifications, surveys, costing and other similar duties.

Keep plans, records and statistical data as instructed and ensure such records etc. are correct, updated and revised as necessary.

 Identify staff knowledge and skills by appraisal, develop training plans and undertake training where necessary to update technical knowledge and learn new managerial techniques. Undertake on the job training to develop staff.

Assist in the Statutory testing programme to ensure compliance with current legislation. This will involve the completion of plant reports and test certificates

To work in potentially hazardous areas, confined spaces and contaminated equipment taking all safety measures to prevent danger, avoid injury and prevent damage all in accordance with the Trust and Department –Health and Safety Policies and Safe Working Procedures.

To report any building, plant and equipment failures and request in writing for the supply of goods or services taking reference to Maintenance manuals, manufacturers data etc.. The post holder shall manage the maintenance of stock levels.

The post holder shall promptly respond to unpredictable incidents and emergency requests received via Hospital Bleep and or mobile telecommunications

To assist in site based surveys and full utilisation of the Building Management System, including the reporting of failures.

Be conversant with the current edition of the Electrical Safety Code for Low Voltage Systems for Competent Persons