Job vacancy: Personal Assistant, Bolton NHS Foundation Trust, Farnworth

Job summary

Main area: NA
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 241-594-S-26

Employer: Bolton NHS Foundation Trust
Employer type: NHS
Site: Royal Bolton Hospital
Town: Farnworth
Salary: £28,392 - £31,157 per annum
Salary period: Yearly
Closing: 30/09/2026 23:59

Personal Assistant

NHS AfC: Band 4

Detailed job description and main responsibilities

Main duties of the job:

Take responsibility for tasks that are delegated to you and ensure information and/or replies requested are pursued and received within the appropriate timescales. This will entail a good understanding of the work of the Division and the ability to foster good working relationships with staff internal and external to the Trust

Maintain knowledge of NHS developments/initiatives both locally and nationally and Trust policies and procedures

Organise and prepare meetings, agendas and minutes

Planning, organising and managing diaries

Person specification

Qualifications

Essential criteria

GCSE English grade A-C or equivalent
ECDL or equivalent

Desirable criteria

RSA Level 3
Audio Typing
Proficient minute taking

Experience

Essential criteria

Previous experience of working unsupervised and to tight deadlines
Effective time management through organisation and diary management.
Previous experience in the NHS
Experience of Microsoft Office

Desirable criteria

Experience of supervising staff
Knowledge and experience of the NHS quality and patient safety agenda
Experience of working as a Personal Assistant or equivalent in career

Skills

Essential criteria

Excellent communication skills at all levels, both in a written format and verbally, within a wide range of internal and external individuals/ agencies.
Excellent organisational skills requiring a flexible approach.
Understanding of the need for a high level of confidentiality.
Ability to prioritise workload.
Must be self-disciplined, friendly, approachable, reliable, trustworthy, highly motivated, enthusiastic, discrete and committed.
Continually develop physical and advanced keyboard skills to an advanced level.
Ability to work under pressure in a busy working environment and able to multi-task and prioritise completing tasks effectively.
Able to work with own initiative.

Desirable criteria

Broad knowledge of the NHS and linked agencies.
Detailed overview of work undertaken/ responsibilities within the PCT.
Willingness to learn other software packages.

Knowledge

Essential criteria

Knowledge of and ability to demonstrate a full range of secretarial procedures, software programmes

Desirable criteria

Knowledge that would enable the post holder to perform more effectively in the role.

Other

Essential criteria

An ability to maintain confidentiality and trust
Professional, calm and efficient manner
Commitment to continuing professional development
Positive and flexible approach to work

The vision of this Trust is to be recognised by the people of Bolton and beyond as an excellent provider of health and care services and a great place to work. We are striving to attract, recruit and retain high calibre skilled staff which reflect our communities. We are an inclusive employer who trains and develops our staff in a positive learning environment.

We thrive on cultivating cultural architecture, if you have the right skills, attitudes and behaviours, in line with our Trust values, we welcome and appreciate the diversity you bring to our organisation.

We offer a wide range of staff benefits please click on the link below to see what current benefits we have.

Staff benefits - Bolton NHS FT (boltonft.nhs.uk)

From time to time we may need to close a vacancy early when in receipt of a sufficient number of applications. If you are interested in this post and wish to be considered, we strongly advise you to complete and submit your application as soon as possible.