Detailed job description and main responsibilities

• Adding patients to the inpatient waiting list
• Booking patients for a pre-operative assessment
• Chasing pre-operative assessment results
• Booking patients in for their operation, by phoning the patients
• Attending weekly meeting, to discuss the operating lists
• Meeting with consultants and their team, to discuss upcoming theatre lists
• Providing daily updates to the Manager/Supervisor's regarding your upcoming theatre lists
• Managing your own 'patient tracker list' to assist you with booking patients in date and priority order
• Covering team members when on leave or sickness
• Distribute via email full operating lists, to relevant parties
• Keep up-to-date electronic diaries for your consultant's and their team 
• Liaise with theatre staff and theatre coordinator, re specialist equipment and custom implants etc 
• Take phone calls from patients regarding wait times and passed fit status from their pre-operative assessment

Planning and Organisational Duties

• Ensure Consultant Management Reports are kept up-to-date and queries therefor are dealt with in a timely manner i.e. checking TCI eligibility, specialist theatre kit ordering etc…
• Responsible for Direct Booking of Consultant Operation lists/Ward Admissions and informing Clinical Teams of progress.
• Liaise with Medical Secretaries regarding Consultant availability; additions to the waiting list ensuring replacement of cancellations are made to achieve full capacity. Identify bed availability
  for admissions in liaison with other relevant Departments
• Responsible for selecting patients for admission, ensuring all Access Policies and Procedures are complied with in order to allow all theatre sessions.
• Liaise with Theatre staff regarding availability of Specialist Equipment required for patients.
• Liaise with the Bone Co-Ordinator regarding patient admission dates and identify on the Admissions Manager System the type and amount of bone required following a decision at the Clinical Conference (Orthopaedic Admissions).
• Provide advice and guidance to patients regarding their admission details
• Deal and direct all patient/client enquiries and correspondence to relevant departments in a timely manner. 

Communications and Key Working Relationships

• Daily contact with Consultant/Nurse Teams working on the in-patient pathway to organise/reprofile or flag up patient priorities to support the admissions process.
• Liaise with other non-clinical staff on the elective care treatment pathway to ensure patient progress and admission is in line with the Trust Access Policies & Procedures.
• Negotiate date of admission with patients in accordance with the Trust access policy for orthopaedic clinical teams.
• Check patient admission offers and chase up outstanding offer responses.
• Collate and distribute weekly orthopaedic admissions lists.
• Deal with patient correspondence/telephone queries in relation to elective admission, using the correct documents to deal with the various actions
• Good understanding of the PAS System, Admissions Manager System and other workrelated systems in order to complete specified duties acquired through experience of specialist orthopaedic/rheumatology services. i.e. patient registration, end user letters, waiting list recording and administration