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Crynodeb o'r swydd

Prif leoliad
Administrative and Clerical
Gradd
NHS AfC: Band 5
Contract
Parhaol
Oriau
Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd
358-7399079-COR
Cyflogwr
University Hospitals of Leicester NHS Trust
Math o gyflogwr
NHS
Gwefan
Required to work across 3 main hospital sites (Leicester Royal Infirmary, Leicester General Hospital & Glenfield Hospital)
Tref
Leicester
Cyflog
£31,049 - £37,796 per annum
Cyfnod cyflog
Yn flynyddol
Yn cau
10/09/2025 23:59

Teitl cyflogwr

University Hospitals of Leicester NHS Trust logo

Undergraduate Medical Education Co-ordinator

NHS AfC: Band 5

AI tools like chatbots and virtual assistants can support you as you complete your application. For example, they can check for spelling or grammar errors, or help you to decide what to include.

But they shouldn’t replace your own responses or be used to write the application for you.

Relying too much on AI can negatively impact your chances of success, because automatically generated answers:

  • might not be specific or relevant enough to address the criteria in the recruitment profile
  • often seem generic and not personalised enough – an AI response won’t show your unique voice and perspective
  • could misrepresent information about you, such as your qualifications, skills and experience

We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct.

Trosolwg o'r swydd

This Trust wide post, based primarily at LRI, provides administrative management to support and assist the delivery of placement and clinical teaching and assessment within UHL of Medical Students. 


This role is to:
• Provide administrative management for Clinical Leads in the day-to-day operation of defined groups of medical students on placement within UHL.
• Organise student attendance at planned teaching opportunities.
• Responsible to monitor and collate student attendance and performance at teaching opportunities and report to the Department of Medical and Social Care Education of the Medical School.
• Organise and facilitate requirements of the Intermediate and Final Professional Examinations for their areas.
• Monitor and evaluate the effectiveness of education, training and development receiving, collating and distributing feedback.
• Provide flexible working hours to accommodate the different session durations, start and finish times.
• Deputise for the Deputy Medical Education Manager ( Undergraduate) in their absence.

Prif ddyletswyddau'r swydd

Support Undergraduate Medical Students
• Act as main reference point/source of information
• Manage process for elective students
• Monitor students’ sickness/absence

Support Teaching Blocks
• Support block leaders in the operation of blocks
• Coordinate teaching timetables & monitor effective delivery
• Ensure appropriate accommodation resources are available
• Coordinate clinical placements
• Produce course documentation
• Maintain records of student attendance 
• Manage issues

Assessments
• Coordinate assessment activities & collate  performance reports 
• Organise formative assessments
• Administer end of block assessments

Examinations
• Organise & manage the End of Year/Block exams
• Manage allocation of examiners, students & patients
• Ensure appropriate resources are available
• Organise/oversee transport arrangements
• Manage an allocated budget
• Manage the database of patients, case mix, students & examiners

Strategic Planning
• Ensure sound/up to date knowledge, attend University/UHL meetings 
• Develop & contribute to strategic planning initiatives

Working Relationships
• Domestic/Catering Service to ensure smooth running of the Centre
• Ensure good working relationships with Hospital Consultant & junior staff

Policy
• Responsible for collating information required to influence policy
• Support the Deputy Medical Education Manager (Undergraduate) in demonstrating Quality Standards compliancy & creating  yearly report of Unit achievements
• Provide educational statistics & audit evaluation

Gweithio i'n sefydliad

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals: 

  • high-quality care for all, 
  • being a great place to work, 
  • partnerships for impact, and 
  • research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

  • we are compassionate,
  • we are proud, 
  • we are inclusive, and 
  • we are one team 

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

Please see attached job description and person specification for full details.

You will be required to work across the three main hospital sites on a rota with 1 WFH day per week.

Please ensure you fully describe how you meet the personal specification for this role in your supporting statement.

Your supporting statement is an important part of the application where personalisation is essential to convey individual skills, knowledge, and experiences effectively.   Over reliance on AI-generated content is discouraged as the content may lack specificity and fail to address key criteria outlined in the job description and person specification.

Manyleb y person

Training & Qualifications

Meini prawf hanfodol
  • NVQ/BTEC Level 4 or equivalent experience.
  • GCSE Mathematics & English Grade C or above
Meini prawf dymunol
  • ECDL/Clait or other IT qualification

Experience

Meini prawf hanfodol
  • Experience of working within an Undergraduate Education environment
  • Knowledge and experience of Medical Education structure
  • Experience of working within an NHS environment – preferably with medical staff
  • Experience of developing admin systems and processes and implementing change
  • Experience co-ordinating and leading large scale administrative processes
Meini prawf dymunol
  • Experience of working within a Medical Education environment

Communication and relationship skills

Meini prawf hanfodol
  • Excellent communication skills and an ability to communicate with staff at all levels in different formats
  • Experience of communication with external stakeholders
  • Experience of communicating highly sensitive information in a confidential environment
  • Excellent communication skills and an ability to communicate with staff at all levels in different formats

Analytical and Judgement skills

Meini prawf hanfodol
  • Ability to interpret data, identify themes and present to stakeholders
  • Ability to develop administrative processes to improve efficiency
Meini prawf dymunol
  • Knowledge of NHS systems

Planning and organisation skills

Meini prawf hanfodol
  • Advanced IT skills to include Microsoft applications
  • Ability to prioritise and organise, both self and team, and make decisions in relation to own work and department
  • Evidence of organisational skills and ensuring attention to detail
  • Evidence of ability to work on own initiative

Other requirements specific to the role

Meini prawf hanfodol
  • Acknowledges the importance of confidentiality
  • Demonstrates commitment to own professional development
Meini prawf dymunol
  • Experience of on-line procurement systems and an understanding of financial control measures
  • Demonstrates an in-depth knowledge and interest in Medical Education at Undergraduate and Postgraduate level

Bathodynnau ardystio / achredu cyflogwyr

Apprenticeships logoCare quality commission - Goodhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesMindful employer.  Being positive about mental health.Disability confident committedHappy to Talk Flexible Working

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Emma Duncan
Teitl y swydd
Medical Education Manager
Cyfeiriad ebost
[email protected]
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg