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Job summary

Main area
Administrative Services
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
358-7585844-ESM
Employer
University Hospitals of Leicester NHS Trust
Employer type
NHS
Site
Emergency Department, Leicester Royal Infirmary
Town
Leicester
Salary
£27,485 - £30,162 Per Annum
Salary period
Yearly
Closing
02/02/2026 23:59

Employer heading

University Hospitals of Leicester NHS Trust logo

Medical Staffing Education Lead

NHS AfC: Band 4

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Job overview

Be responsible for the day to day administration of the East Midlands Regional EM3 (East Midlands Emergency Medicine Educational Media) for all Emergency Departments in the East Midlands including Kings Mill, Nottingham, Derby, Lincoln, Leicester, Kettering and Northampton

 

 

 

Main duties of the job

To manage the East Midlands Regional ACCS (Acute Case Common Stem) EM south and HST (Higher Specialist Training) EM teaching programmes in conjunction with the Teaching Programme Directors for ACCS south and HST. To co-ordinate andmanage the local UHL Emergency Medicine (EM) teaching programmes

This post holder is able to act independently and escalate as required. The post holder will support the administration for the delivery of the EM educational programmes in conjunction with the programme directors for ACCS south and HST.

The post holder will prepare and lead on induction for all doctors including Consultants and work with the Medical Staffing Leads around innovative ideas to release doctors for teaching and educational support.

To act as a first point of contact for all education needs and assist the Rota Administrator and JDA team in allocating study leave.

To work with the clinical education centre to ensure Doctors are aware of their budget and work with the General Manager to ensure this budget is adhered to. 

Working for our organisation

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals: 

  • high-quality care for all, 
  • being a great place to work, 
  • partnerships for impact, and 
  • research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

  • we are compassionate,
  • we are proud, 
  • we are inclusive, and 
  • we are one team 

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

https://www.uhleicester.nhs.uk

Detailed job description and main responsibilities

  • To manage the East Midlands Regional ACCS (Acute Case Common Stem) EM south and HST (Higher Specialist Training) EM teaching programmes in conjunction with the Teaching Programme Directors for ACCS south and HST. To co-ordinate and manage the local UHL Emergency Medicine (EM) teaching programmes
  • To provide administrative support for the delivery of EM educational programmes in conjunction with the programme directors for ACCS south and HST and the UHL.
  • To provide educational administrative support for the ACCS EM South and HST EM training programme directors, accessing appropriate line management support and guidance as required.
  • To be responsible for the administrative elements of the teaching, training and induction programmes for all UHL junior and international medical staff with the Emergency Department
  • To be responsible for the administrative elements of the regional induction for ACCS, CT3 and HST trainee.
  • Working with the Emergency Medicine College Tutors in the region and HEEM to re-enrol all the Emergency Medicine Doctors and Nurses within the East Midlands onto the EM3 (East Midlands Emergency Medicine Educational Media)
  • Be responsible for co-ordinating communication within the UHL ED Department regarding educational issues
  • Be responsible for the organisation of meetings and seminars for Educational training days for the UHL ED College Tutor
  • Undertaking fully the arrangements for the day i.e. venue, presentations, circulation lists, refreshments and taking minutes and follow up actions as appropriate

Person specification

Training & Qualifications

Essential criteria
  • NVQ III or equivalent knowledge or experience
  • Knowledge or training in Medical Education and Rotas
  • GCSE Maths and English grade C or above or equivalent
Desirable criteria
  • NHS systems and procedures
  • Excel, Power point
  • Extensive knowledge of EM3

Experience

Essential criteria
  • Diary management
  • Medical Education administration experience or equivalent
  • Experience of dealing with customers/patients
  • Line Management experience (minimum of 2 years)
  • Understanding of medical terminology
  • Experience of working on complex rotas
Desirable criteria
  • At least one year working in a large complex organisation
  • Appraisal Training

Communication and relationship skills

Essential criteria
  • Effective communication skills over many departments
  • Able to develop strong relationships with medical teams
Desirable criteria
  • Exposure to dealing with complaints, following appropriate escalation processes

Analytical and Judgement skills

Essential criteria
  • Able to act on own initiative
  • Ability to work without close supervision
  • Ability to analyse complex rotas

Planning and organisation skills

Essential criteria
  • Planning and Organisation skills
  • Ability to prioritise schedules and workloads

Equality and Diversity

Essential criteria
  • Able to demonstrate a commitment and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.

Employer certification / accreditation badges

Apprenticeships logoCare quality commission - Goodhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesMindful employer.  Being positive about mental health.Disability confident committedHappy to Talk Flexible Working

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Georgia Wilkins
Job title
ED Medical Staffing Administration Manager
Email address
[email protected]
Telephone number
0116 258 5646
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