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Job summary

Main area
Research and Innovation- Cardiovascular
Grade
NHS AfC: Band 4
Contract
Fixed term: 36 months (The contract expires 31/3/28, this may be extended pending funding)
Hours
Full time - 37.5 hours per week
Job ref
358-7028375-RRC-A
Employer
University Hospitals of Leicester NHS Trust
Employer type
NHS
Site
Cardiovascular Research Facility, Glenfield Hospital
Town
Leicester
Salary
£26,530 - £29,114 per annnum
Salary period
Yearly
Closing
19/06/2025 23:59

Employer heading

University Hospitals of Leicester NHS Trust logo

Senior Research Administrator

NHS AfC: Band 4

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Job overview

The Senior Research Administrator is accountable to the Cardiovascular Research Operations Director. To provide a senior administrative support function to the Senior Management Team in LBRC CV Theme incorporating Clinical Theme Lead, Cardiovascular Research Operations Director and their deputies.

Main duties of the job

  • Provide a general Personal Assistant support to the CV Theme Lead and Cardiovascular Research Operations Director
  • Arrange, attend and produce high quality, comprehensive minutes of meetings
  • Line management, supervision, support and development of the Administrators within the theme.
  • To organise travel arrangements for national and local visits for the management team.
  • Maintaining and setting up the finance trackers and invoice trackers;
  • Assist the Cardiovascular Research Operations Director with the financial management of clinical trials, from study opening to close down
  • Assist with trial financial tracking spreadsheets for all new trials .

Working for our organisation

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals: 

  • high-quality care for all, 
  • being a great place to work, 
  • partnerships for impact, and 
  • research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

  • we are compassionate,
  • we are proud, 
  • we are inclusive, and 
  • we are one team 

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/

Detailed job description and main responsibilities

  • Work autonomously to organise diary commitments and engagements using discretion and own initiative. Act as the initial point of contact for the Management Office of the LBRC CV Them
  • Monitor and maintain the Appraisal database for all of the theme, and upload data onto ESR to ensure that appraisal dates are recorded and increment awards are processed within time schedules.
  • To review and remind other senior managers within the team of upcoming appraisals.
  • Arrange, attend and produce high quality, comprehensive minutes of meetings and take appropriate follow-up action as required by the management team.
  • Supervision of administrative duties associated with the receipt, collection, handling, production and distribution of written materials and electronic records
  • Line management, supervision, support and development of the Administrators within the theme.
  • Maintaining and setting up the finance trackers and invoice trackers; liaising with R&I Finance, Sponsor companies and lead research staff when required.
  • Assist the Cardiovascular Research Operations Director with the financial management of clinical trials, from study opening to close down, requesting invoices, credit notes, dealing with any financial queries in an accurate and timely manner.

Person specification

Training and Qualifications

Essential criteria
  • 4 GCSEs or equivalent including English
  • Willingness to undertake training on specific departmental computer systems
  • Recognised administration qualification eg. NVQ Level 3 or equivalent administrative experience
Desirable criteria
  • GCP Training
  • Experience of NHS IT and patient information systems
  • Qualification in Accountancy or equivalent

Experience

Essential criteria
  • Experience of an administrative role within a healthcare environment
  • Experience of supervising / managing junior staff members
  • Experienced minute taker at senior (Board) level
  • Experience of using software programmes eg. Microsoft Office
Desirable criteria
  • Familiarity with medical / scientific terminology especially within a research environment
  • Awareness of research governance guidelines and policies
  • Previous experience of working under pressure to a deadline
  • Working with finance systems (invoicing/ budget tracking), especially within NHS

Communication and Relationship skills

Essential criteria
  • Ability to communicate at all levels clearly and concisely both written and oral
  • Excellent written and verbal communication skills
  • Good team worker
Desirable criteria
  • Evidence of social skills and ability to integrate with the rest of the team
  • Experience of handling potentially difficult conversations / complaints

Analytical and Judgement skills

Essential criteria
  • Able to take responsibility for own work and work without direct supervision where appropriate
  • Able to work using own initiative where applicable
Desirable criteria
  • Willingness to learn new skills and share knowledge with colleagues

Skills

Essential criteria
  • Requires daily regular use of DSE
  • Typing reports, producing spreadsheets and using a keyboard

Planning and organisational skills

Essential criteria
  • Ability to work accurately and methodically following verbal and written instructions

Equality, Diversity and Inclusion

Essential criteria
  • Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs
  • All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others

Other requirements specific to the role

Essential criteria
  • Able to work flexibly to the needs of the service

Employer certification / accreditation badges

Apprenticeships logoCare quality commission - Goodhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesMindful employer.  Being positive about mental health.Disability confident committedHappy to Talk Flexible Working

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Andrea Field-Marshall
Job title
Cardiovascular Research Operations Director
Email address
[email protected]
Telephone number
0116 258 3818
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