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Job summary

Main area
Womens & childrens
Grade
NHS AfC: Band 3
Contract
12 months (Fixed term or Secondment post for 12 months)
Hours
Full time - 37.5 hours per week
Job ref
358-7261192-W&C-A
Employer
University Hospitals of Leicester NHS Trust
Employer type
NHS
Site
Leicester Royal Infirmary
Town
Leicester
Salary
£24,071 - £25,674 per annum
Salary period
Yearly
Closing
17/08/2025 23:59

Employer heading

University Hospitals of Leicester NHS Trust logo

Assistant Resident Doctor Administrator

NHS AfC: Band 3

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Job overview

The post holder will be responsible for the day to day administration of junior doctors’ working within the Women's & Children's Departments. This will include acting as a point of contact for all junior doctors ensuring that the service has adequate cover arrangements in place at all times.


It is expected that the Junior Doctor Administrators post holder will work with the consultants and junior doctors to take a key role in improving working conditions for junior doctors in the Service

Main duties of the job

The main duties of of the role are;

1.1 Establish excellent communication systems with Junior Doctors and 
Consultant medical staff. Act as a key point of contact for other clinical and non-clinical staff in relation to Junior Doctor issues and on call cover. 

1.2 Co-ordinate and administer all rotas to ensure that appropriate cover arrangements are in place at all times. Check that any leave booked does 
not interfere with on call commitments. 


1.3 Assist in maintaining an accurate record of junior doctors’ 
annual leave/ special leave/study leave/sick leave, ensuring appropriate 
authorisation is given and highlighting any potential/actual difficulties.


1.4 Ensure sickness absence is recorded accordingly.


1.5 Deliver an Induction plan for new rotations including setting up appropriate access. Ensure base wards are covered adequately with appropriate arrangements and clinic reductions can be made to cover rota commitments.


1.6  Co-ordinate the Directorate induction days for junior medical staff at the start of each rotation.


1.7 Negotiate locum cover with locum nest for sickness absence within the agreed Divisional protocol. 

Working for our organisation

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals: 

  • high-quality care for all, 
  • being a great place to work, 
  • partnerships for impact, and 
  • research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

  • we are compassionate,
  • we are proud, 
  • we are inclusive, and 
  • we are one team 

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/

Detailed job description and main responsibilities

1.8 Support the management team in recording accurately and monitor locum expenditure.  


1.9 Record and monitor annual leave, sickness and study leave for all Junior Doctors within the Directorate escalating as appropriate any identified concerns. 


1.10 Monitor compliance in line with national guidance


1.11 Assist in the necessary arrangements and co-ordinate the 
agenda for a monthly workforce meeting’.Take minutes and distribute. 
Provide regular feedback on progress with identified issues. 
 

Please refer to the Job Description/Person Specification.

Person specification

Training & Qualifications

Essential criteria
  • Computer Literate
  • Good standard of English Language
  • Sound Knowledge of office procedures
Desirable criteria
  • GCSE or equivalent
  • NVQ
  • Familiar with trust systems

Personal Requirements

Essential criteria
  • Ability to interact and communicate effectively as part of a multi disciplinary team.
  • Demonstration of commitment and drive to continue developing

Experience

Essential criteria
  • Has held administration role for 3-5 years
Desirable criteria
  • Working in an NHS setting
  • Working with Junior Doctors and Clinicians
  • Human Resources Experience
  • Experience of attending and presenting information at meeting

Communication and relationship skills

Essential criteria
  • Good communication & listening skills
  • Can maintain a professional manor at all times

Analytical and Judgement skills

Essential criteria
  • Has the ability to work in a faced paced environment
  • Can prioritise in order of accordance
  • Works well under pressure
  • Displays logical reasoning skills
  • Shows the ability to use problem solving techniques.

Skills

Essential criteria
  • Drive and determination
  • Ability to work within a multi-disciplinary team
  • Organisational skills
  • Can act on own initiative
  • Team working
  • Amenable to change
Desirable criteria
  • Can demonstrate Project Leadership skills

Planning and organisation skills

Essential criteria
  • Has the ability t o work in a faced paced environment
  • Can prioritise in order of accordance
  • Works well under pressure

Equality, Diversity and Inclusion

Essential criteria
  • Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs
  • All staff are expected to engage in compassionate and inclusive leadership in provision of high-quality care and interactions with others

Other requirements specific to the role

Essential criteria
  • Has previous administration experience for 3-5 years

Commitment to Trust Values and Behaviours

Essential criteria
  • Must be able to demonstrate behaviours consistent with the Trust’s Values and Behaviours

Employer certification / accreditation badges

Apprenticeships logoCare quality commission - Goodhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesMindful employer.  Being positive about mental health.Disability confident committedHappy to Talk Flexible Working

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Rebecca Stone
Job title
Operational manager
Email address
[email protected]
Telephone number
07950891527
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