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Job summary

Main area
Administration
Grade
Band 2
Contract
Permanent
Hours
  • Full time
  • Part time
37.5 hours per week
Job ref
818-CYP446
Employer
Lincolnshire Community Health Services NHS Trust
Employer type
NHS
Site
Lincolnshire
Town
Lincoln
Salary
£25,272 per annum, pro rata
Salary period
Yearly
Closing
05/11/2026 23:59

Employer heading

Lincolnshire Community Health Services NHS Trust logo

Podiatry Patient Administrator

Band 2

We recognise that outstanding care can only be delivered through our people.  We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at LCHS.

We are always keen to welcome highly skilled, committed and compassionate individuals to our teams – people who put patients at the heart of everything they do and are ready to help us achieve our vision.

 

Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.

This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.

The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).

Our Group values guide everything we do. They are:

·       Compassionate - We care about people - Compassionate is the act of showing empathy, kindness, and respect to others, recognising their individual needs and circumstances. It involves listening, understanding, and supporting others in a way that makes them feel valued, safe, and cared for.

·       Collaborative - We work together as a team - Collaborative is working inclusively and respectfully with others to achieve shared goals. It involves open communication, valuing diverse perspectives, and building trust to create a supportive and effective team environment.

·       Innovative - We strive to improve - Innovative is the process of exploring new ideas, approaches, and technologies to improve care, services, and working practices. It involves creativity, curiosity, and a willingness to take risks in a safe and supportive environment.

If you believe in them too, then you are ready to join the LCHG team.

 

We’ve taken great pride in building working environments where staff always feel valued, cared for and part of a team. Without doubt this is a challenging yet very rewarding job that is at the centre of health and care in Lincolnshire - making a positive difference to our patients. We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.

 

REMEMBER - Please ensure you read all information prior to applying for any job roles.  Please note any CV's or covering letters received via email will not be accepted without an online application being completed. Any applications via agency will also not be accepted.

Job overview

We are currently looking to recruit a Patient Administrator to join our countywide Podiatry team,  there will be an expectation to support other clinics when service demands require. Travel time and expenses are supported. 

The role is varied and requires candidates to be non-judgemental and adhere to strict confidentiality policy.  Experience within healthcare is desirable but not essential as full training will be provided to the successful candidate. 

 

 

Main duties of the job

To undertake reception and administrative duties to support 
both the clinical and non-clinical teams whilst ensuring a 
professional and efficient reception service is provided for all 
patients entering our clinics.

Answer calls from our centralised booking line register and  book the 
patients into appropriate clinical appointment.

Working for our organisation

Lincolnshire Community Health Services NHS Trust is in the top 25 per cent of all community trusts for overall staff engagement in the 2021 NHS National Staff Survey.

At LCHS, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in LCHS’ workforce. 

LCHS recognises the increasing demand for more flexibility in working practices in order to accommodate the personal goals and commitments that employees experience at different stages during their working lives.  Flexible working opportunities such as part-time working, compressed hours, job shares, and hybrid working models can help staff to balance their personal and work commitments.  Arrangements can be put in place if it can be shown that the needs of the individual can be balanced with those of the service and the impact on other team members, enabling the Trust to recruit and retain skilled staff, raise staff morale, reduce absenteeism and respond to changing service needs more effectively.

We are an ambassador of a learning culture that will support the right individual to progress in their chosen career through an ‘earn while you learn’ apprenticeship programme.  Visit our Learning and Development page to find out more https://www.lincolnshirecommunityhealthservices.nhs.uk/join-us/learning-and-dev

Detailed job description and main responsibilities

1. Respond to telephone enquiries and visitors to the department:
• Deal with telephone calls in a professional and courteous manner, taking and forwarding messages accordingly
• At all times being aware of the need for confidentiality
• Be able to deal with potentially difficult calls and if required know who to contact

2. Provide admin support which may include producing letters, booking appointments, photo-copying, minute taking, post, scanning results and other office/administration duties.

3. Provide and receive routine information to work colleagues and clients. Exchange information with clients requiring tact and diplomacy.

4. Maintain quality in own work and encourage others to do so whilst working as an effective and responsible team member. Prioritise own workload and organise own work to meet timescales.

5. To be aware and work within the confines of data protection and confidentiality at all times.

6. Maintain accurate patient details using both computer and paper

7. To share the service fire warden role for the Newland site.

Person specification

Qualifications

Essential criteria
  • Level 2 vocational qualification or equivalent in Business and Administration, or equivalent experience

Knowledge

Essential criteria
  • Knowledge of confidentiality and data protection legislation

Experience

Essential criteria
  • Experience of working in an administrative or office environment, delivering a range of administrative functions
  • Experience of dealing with members of the public, both face to face and by telephone
  • Experience of working in a fast-paced, ever-changing environment and meeting deadlines/targets
  • Experience of working collaboratively in a team
Desirable criteria
  • Experience of working in a healthcare service

Skills

Essential criteria
  • Ability to work to a high level of accuracy and attention to detail, with constant interruptions
  • High level of competence in Microsoft Word, Excel and Outlook
  • Ability to liaise effectively with staff at all levels as well as with patients and their families
  • Ability to work autonomously, managing and prioritising a busy workload
Desirable criteria
  • Touch typist
  • Competent in the use of the clinical system, Inform

Employer certification / accreditation badges

Timewise-Flex Positive EmployerApprenticeships logoNo smoking policyAge positiveInvestors in People: GoldImproving working livesStonewall Health ChampionsArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerNational Preceptorship for Nursing Quality Mark

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Documents to download

Apply online now

Further details / informal visits contact

Name
Janet Hastings
Job title
Team Manager
Email address
[email protected]
Telephone number
01522876539
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