Job summary
- Main area
- Supply Chain
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (n/a)
- Job ref
- 357-LN-623-25-QIA1130-B
- Employer
- United Lincolnshire Teaching Hospitals NHS Trust
- Employer type
- NHS
- Site
- Lincoln County Hospital
- Town
- Lincoln
- Salary
- £24,937 - £26,598 per annum
- Salary period
- Yearly
- Closing
- 02/12/2025 23:59
Employer heading
Lincoln Procurement & Supply Chain Assistant - QIA 1130
NHS AfC: Band 3
We recognise that outstanding care can only be delivered through our people. We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULTH.
We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals – people who put patients at the heart of everything they do and are ready to help us achieve our vision.
Our values guide everything we do. They are:
- Patient-centred – Putting patients at the heart of everything we do, listening and responding to their needs and wishes.
- Safety – Following ULTH and professional guidelines. Speaking up to make sure patients and staff are safe from harm.
- Excellence – Striving to be the best that we can be. Innovating and learning from others.
- Compassion – Caring for patients and their loved ones in ways we would want for our friends and family.
- Respect – Behaving and using language that demonstrates respect and courtesy to others. Zero tolerance to bullying, inequality, prejudice and discrimination.
If you believe in them too, then you are ready to join the ULTH team.
We’ve taken great pride in building working environments where staff always feel valued, cared for and part of a team. Without doubt this is a challenging yet very rewarding job that is at the centre of health and care in Lincolnshire - making a positive difference to our patients.
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £710 million (22/23) and we employ nearly 8,600 people.
Our Board have recently agreed a new vision statement – “Outstanding Care Personally Delivered” – stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.
So, what is in it for you?
- Flexible working: Depending on the needs of your role, we will consider requests for flexible and/or part-time working for whatever reason you should need it. We recognise flexible working will not look the same for everyone, because it depends on the nature of the role and the needs of the individual.
Types of flexibility could include:
- Part-time - less than 37.5 hours per week.
- Off-site/remote working - working from home or other sites for part or all the week.
- Compressed hours – usually full-time hours but over fewer days or shifts.
- Staggered hours – having different start and finish times.
- Set shift patterns – to allow for predictability
- NHS Pension: A generous and flexible pension scheme with contributions from us as your employer fully protected against inflation and guaranteed by the government
- Annual Leave: Starting at 27 days a year, rising to 33 days after 10 years plus eight bank holidays (for staff covered by Agenda for Change) For Medical Workforce positions (Consultant and Specialty Doctor), the full-time entitlement commences from 32 days per annum. For all other Medical Workforce positions, the full-time entitlement commences from 27 days per annum.
- Bank working: The chance to work extra hours at enhanced rates and we will pay you weekly too, ideal if your income needs a quick boost.
In addition, there is more.
- Family & Childcare: Including on-site nurseries at Lincoln County Hospital and Pilgrim Hospital Boston, maternity, paternity, adoption & shared parental leave following a set period of employment.
- Health & Wellbeing: including counselling, mental health first aid, physiotherapy, eye tests.
- Learning & Development including Lincolnshire Talent Academy, leadership training, medical education, clinical education, Lincolnshire clinical research
- Financial support and benefits including Cycle2Work, car lease scheme, home electronics. Free on-site parking and free tea and coffee and the ability to save and borrow through your salary.
- Rewards & Recognition including staff awards, long service awards, retirement awards, examples of excellence and staff lottery.
Enjoy a better quality of life in one of the UK’s most welcoming counties. Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire welcomes everyone. Discover a range of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life. Visit beinlincolnshire.com to find out more.
Job overview
The post holder will be part of the Lincoln Supply Chain Team who will be responsible for implementing and then maintaining materials management systems at theatre, ward and department level, and the receipt storage and onward distribution of stock.
Main duties of the job
Responsible for implementing and then maintaining materials management systems at theatre, ward and department level, and the receipt storage and onward distribution of stock
To undertake, or ensure, all goods received on site are verified on receipt, damage/discrepancies are reported correctly and in a timely manner and that such goods are held/distributed in a safe, secure and appropriate manner.
To distribute goods as requested to theatres, wards and departments in a timely manner ensuring a continuous supply supporting clinical requirements
To maintain all office filing systems, both IT and paper based as required
Responsible for the processing of replenishment requisitions, data captured using handheld scanners or manually input onto current IT System (EDC/EDC Gold) and IMS.
Ensuring the production of timely and accurate paperwork as required, to include the development and maintenance of data capture systems and all office filing systems and bespoke catalogues
To deliver and unpack goods at theatre/ward/department level, verifying receipt of all goods and replenishing stock
Undertaking both formal and informal ward reviews to
ensure stock levels are appropriate and are agreed with budget holder.
To rotate across wards, departments, theatres as required from time to time to ensure robustness of resources across the Trust providing this valuable service
To promote a work environment of change and continuous improvement across the supply chain and procurement directorate
Working for our organisation
Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.
United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.
Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.
Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.
Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.
This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.
The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).
Detailed job description and main responsibilities
To provide a fully managed service to Theatres for all stock and non-stock
To provide a full Materials Management service to wards and departments.
To develop, and maintain, relationships with staff in end-user departments to ensure a high level of customer satisfaction with the service provided.
To continually strive for best practice, bring innovation, and more effective ways of working in everything the department undertakes.
To ensure a continuous supply of goods, in line with the Trusts materials management system
Investigating stock discrepancies, problem solving and liaising with Ward managers, conveying information as appropriate.
To maintain the inventory database in Theatres & on wards for all stock held
To process all Theatre invoices in query as required
To ensure all goods receipting is completed accurately and to time for all non-stock items
To be a point of contact for Supplier/NHSSC enquiries
To ensure Company representatives are appropriately met and any commercial discussions/requirements are passed back to the Category Procurement team.
To ensure the safety of stock by utilisation of the FIFO principal
To provide Supervisory cover to the Supply Chain team at times of requirement due to holiday cover and absence
Person specification
Qualifications
Essential criteria
- GCSE/O Level Grade C or above in English & Maths; or equivalent
- Computer literacy to RSA Level 2 or above or equivalent
Desirable criteria
- Able to demonstrate an understanding of moving and handling techniques
Experience
Essential criteria
- Experience in a comparable purchasing/logistics/retail environment
- Experience at operating as part of a team
- Experience at operating autonomously
- Experience of using Information Technology
Desirable criteria
- Experience in a large and complex logistics organisation
- Experience at providing a high level of customer service
Skills
Essential criteria
- Good written and verbal communication skills
- Use of Information Technology
- Computer skills and the ability to work both as part of a team and autonomously
- Interpersonal skills and the ability to work both as part of a team and autonomously
Desirable criteria
- Customer service skills
- Analytical skills
Special Requirements
Essential criteria
- Will be required to undertake moderate physical effort involving the movement of heavy cages and boxes
Desirable criteria
- Ability to complete tasks according to objectives and on time
- Flexible approach
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Victoria Albans
- Job title
- Head of Supply Chain
- Email address
- [email protected]
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