Skip to main content

This site is independent of the NHS and the Department of Health.

Please wait, loading

Job summary

Main area
Team Administration
Grade
NHS AfC: Band 3
Contract
Permanent: N/A
Hours
Full time - 37.5 hours per week
Job ref
455-NLFT-0066
Employer
North London NHS Foundation Trust
Employer type
NHS
Site
Springwell Centre
Town
Barnet
Salary
£29,176 - £30,225 Per annum including HCAS
Salary period
Yearly
Closing
01/06/2025 23:59

Employer heading

North London NHS Foundation Trust logo

Apprentice Team Administrator

NHS AfC: Band 3

Thank you for your interest for the North London NHS Foundation Trust (NLFT), it is an exciting time to join us and being part of our journey to improve mental health care across North London and deliver excellent services to our local people. We will achieve this through the North London Way, as we: 

  • Collaborate at every level by living our Values to create the right conditions for us all to work together.
  • Develop our new Trust culture, to help make our new Trust a great place to work and to receive great care.
  • Empower our teams to lead the planned improvements in our services, by skilling them and giving them the tools to make the changes.
  • Focus on delivering excellence at every level to improve our performance and ensure consistently high-quality care across all our services.
  • Ensure that research, Quality Improvement, and technology lead the way and are embedded in our services.
  • Take a trauma informed approach to everything we do

We proactively welcome diversity in our workforce and pride ourselves on being an inclusive employer.  We aim to recruit from our local communities and provide opportunities to all including apprenticeships, veterans, care leavers and more.

The North London Way to deliver, Better Mental Health, Better Lives, Better Communities.

Our trust website is:  https://www.northlondonmentalhealth.nhs.uk/ 

Job overview

Apprenticeship Team Administrator - please only apply if you are happy to be on a 12-18 Apprenticeship scheme, this will require you to complete studying/training as part of your role.

To provide high-quality reception, front of house, clerical and administrative service to patients, service users, carers and anyone who access the Trust services.

The post holder will:

·           Put the needs of our patients and their carers first, and involve them fully in their care

·           Show kindness and compassion in all aspects of the care we provide

·           Behave with honesty, integrity and openness

·           Create a safe, friendly and caring environment, where people are treated with respect, courtesy and dignity

·           Strive for excellence, recognising achievements and valuing hard work

Support our staff to be the best that they can be 

Main duties of the job

 

To provide a high quality administrative, clerical and reception service for patients and their carers who access the Trust services in an inpatient environment.

The post holder will encompass regular telephone liaison with external agencies.

 You will be required to use your initiative in all aspects of secretarial and clerical work to efficiently prioritise work and meet deadlines, as the service requires. 

Your duties will encompass regular liaison regarding the keeping of the appointments diary typing of letters and reports, taking and transcribing minutes at meetings as necessary, telephone liaison as necessary with external agencies and making appointments at the request of the service. You will assist in the maintenance of records, filing, and photocopying and any duties essential to the comprehensive administration support service you will provide.

The post holder will be an active member and contribute to the effective operation of a multi-disciplinary team.

Your dealings with matters relating to clients and staff is of a highly confidential nature and should not be divulged to another or discussed with other colleagues other than as necessary within the context of your role.

Working for our organisation

North London NHS Foundation Trust (NLFT) is committed to improving mental health care across North London to deliver excellent services to our local people.

Our Five-Year Strategy: 
 

 

  1. We will provide consistently high-quality care closer to home.

  2. With our partners in North London and each borough we will ensure equity of outcome for all

  3. We will offer great places to work, providing staff with supportive environment to deliver outstanding care.

  4. We will be more effective as an organisation by pioneering research, quality improvement and technology. 

In order to meet the needs of the Trust you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Camden, Enfield, Haringey or Islington. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.

Detailed job description and main responsibilities

      To participate in the regular departmental meetings and contribute as appropriate to the overall service provided by the administration department. 

   To undertake on-going personal development through participation in appraisal and supervision, attend and undertake relevant training identified.

       To plan and coordinate their workload to ensure all deadlines are met and objectives achieved.

       To ensure good working relationships with all staff within the organisation and external agencies.

       To refer issues that arise appropriately, including enquiries or complaints from members of the public and patients.

You may be exposed to challenging and aggressive service users requiring use of mental and emotional effort in which case your first point of call will be the Service Manager and your direct Line Manager

 

 

This is not an exhaustive list, please see the attached Job Description and Person Specification for more information on the role requirements and duties.

Person specification

Training and Experience

Essential criteria
  • Education/Training

Experience

Essential criteria
  • Good knowledge and proficiency of Microsoft Packages to include Word, Excel, Powerpoint and Outlook
  • Ability to plan, Prioritise and organise a number of activities to support teams
  • Ability to work on own initiative

Skills and Ability

Essential criteria
  • To have an understanding of administration

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleJob share policyAge positiveImproving working livesCare quality commission - GoodArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerCare Leaver CovenantStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Rezina Hafeez
Job title
Administration Manager
Email address
[email protected]
Telephone number
02087024570
Apply online nowAlert me to similar vacancies