Job vacancy: Pandemic Preparedness and Incident Response Delivery Lead, UK Health Security Agency, Birmingham, Leeds, Liverpool, Canary Wharf, Colindale,Porton

Job summary

Main area

Project delivery

Grade

Civil Service: Grade 7

Contract

Permanent

Hours

Full time
Part time
Job share
Flexible working

37.5 hours per week

Job ref

919-GB-61985531-EXT

Employer: UK Health Security Agency
Employer type: Public (Non NHS)
Site: Core HQ or Scientific Campus’
Town: Birmingham, Leeds, Liverpool, Canary Wharf, Colindale,Porton
Salary: £56,185 - £70,566 per annum, pro rata
Salary period: Yearly
Closing: 05/11/2025 23:59

Pandemic Preparedness and Incident Response Delivery Lead

Civil Service: Grade 7

The United Kingdom Health Security Agency (UKHSA) is a system leader for health security; taking action internationally to strengthen global health security, providing trusted advice to government and the public and reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.

UKHSA’s remit, as an agency with a global-to-local reach, is to protect the health of the nation from infectious diseases and other external threats to health. As the nation’s expert national health security agency UKHSA will:

Prevent: anticipate threats to health and help build the nation’s readiness, defences and health security
Detect: use cutting edge environmental and biological surveillance to proactively detect and monitor infectious diseases and threats to health
Analyse: use world-class science and data analytics to assess and continually monitor threats to health, identifying how best to control and mitigate the risks
Respond: take rapid, collaborative and effective actions nationally and locally to mitigate threats to health when they materialise
Lead: lead strong and sustainable global, national, regional and local partnerships designed to save lives, protect the nation from public health threats and reduce inequalities.

Detailed job description and main responsibilities

Main duties of the job continued:

Co-ordination of strategic input required for cross-government programmes.

Establish relationships across UKHSA and wider government strategy, policy, and secretariat teams to build a portfolio document of key cross-government and UKHSA strategic programmes that the directorate has commitments to deliver under and establishing a regular forward look timeline of when updates against these deliverables are required.
Ensure that key SMEs are appraised of this forward look and aware of their obligations to input from an early stage so that updates can be provided in a considered manner that balances work required against wider BAU obligations.
Co-ordinate consistent and reflective input into commissions, papers and programmes that specialist microbiology is responsible for, engaging with SMEs to ensure information provided is of high standard, is accurate, is deliverable and responses are prioritised in line with Science strategy priorities where appropriate.

Corporate interactions

In conjunction with the Directorate’s allocated Private Office, the individual will act as a first point of contact when responding to all commissions, ministerial and Executive Committee requests and drafting of PQs and National Audit Office responses that require Directorate wide visibility/input/clearance in relation to the strategic programmes relevant to the directorate.
Work with the Science Group Public Inquiry lead to ensure that responses to rule 9 requests are managed in a co-ordinated manner, ensuring that key SME’s have inputted into/cleared the relevant sections of the response.
Work with private office/Business management team to establish a database record for all inputs/responses relating to key strategic programmes to ensure that all information is held in an easily accessible and transparent manner in line with data handling requirements.
Draft concise and compelling briefing notes, stakeholder engagement materials, and presentation slides to support senior leaders in building partnerships and influencing decisions.

Pandemic Preparedness and Incident response

Lead a programme of work in tandem to the Quality and Risk Assurance Deputy Director to consolidate and embed in operational practice/BAU activity lessons learned from previous incident responses to ensure the directorate is appropriately prepared to stand up diagnostics for a future incident.
• Co-ordinate the establishment of the laboratory/virology cell in the event of a future incident; including ensuring the cell is appropriately resourced and on-call rotas are produced providing key SME cover, that the cell is connected to other cells and the central incident response team, that commissions are completed in a timely and accurate manner, ensuring that key actions are managed closely and that regular updates are provided to the cell lead and key SME’s.
• Provide ongoing support of the laboratory cell during the incident, acting as a single point of contact to ensure key activities/deliverables are progressed and delivered to key timelines and that an ongoing record of key learnings/activities is maintained.
• The individual will act as the primary point of contact for all requests relating to incident response from internal and external parties (including ministers and the NHS).
• Work collaboratively with policy teams to align directorate activities with national priorities and identify opportunities to inform policy development.
• Monitor and analyse emerging policy trends to ensure the directorate is at the forefront of relevant developments.
• Partner with the Director and Deputy Directors of the Public Health Microbiology Directorate to showcase and communicate the directorate’s contributions to national and international initiatives.

Leadership and Management

Effective line management of administrative staff (if applicable) and management of administrative functions to ensure flexibility and capacity to meet the needs of the Directorate.
Manage staff (if applicable), undertaking appraisals, recruitment including progressing any disciplinary or capability issues, as necessary.
Ensure continued adherence to meeting training requirements over the course of the appointment in line with contractual/civil service obligations.

Communication and Key Working Relationships

The post holder will develop effective working relationships and communicate regularly with a wide range of individuals, including internally: clinical and non-clinical staff, scientists, academics, corporate staff e.g. policy teams, managers and Directors. External: Ministers, NHS, Academic Institutions, other Civil Service Departments, public bodies, stakeholders and members of the public. This may include verbal face to face communication, including delivering presentations and by phone, email, correspondence, reports and briefings.

Personal and Professional Development

Undergo a programme of on-going development and education, including the annual appraisal process, to build on existing knowledge and develop skills to meet the behaviours and competencies required to undertake the role.

Essential role criteria:

Experience in Strategic Programme Management
Stakeholder Engagement and Relationship Management
Incident Response and Preparedness Experience
Strong Communication and Drafting Skills
Knowledge of Public Health Structures and Policy
Proficiency in Data Management

Desirable role criteria:

Project Management Qualification
Experience in Public Health or Microbiology
Policy Development Experience

Selection Process Details:

This vacancy is using Success Profiles and will assess your Behaviours, Strengths and Experience.

Stage 1: Application & Sift

You will be required to complete an application form. You will be assessed on the listed (6) essential criteria, and this will be in the form of a:

Application form (‘Employer/ Activity history’ section on the application)
1200 word supporting statement.

This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.

The Application form and supporting statement will be marked together.

Longlisting:

In the event of a large number of applications we will longlist into 3 piles of:

Meets all essential criteria
Meets some essential criteria
Meets no essential criteria

The following will be taken through to the next stage:

Meets all essential criteria
Meets some essential criteria

Shortlisting:

In the event of a large number of applications we will shortlist on the following:

• Incident Response and Preparedness Experience

Desirable criteria may be used in the event of a large number of applications / large amount of successful candidates.

If you are successful at this stage, you will progress to interview & assessment

Please do not exceed 1200 words. We will not consider any words over and above this number.

Feedback will not be provided at this stage.

Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV

Stage 2: Interview (success profiles)

You will be invited to a (single) remote interview.

Behaviours, experience, and strengths will be tested at interview.

The Behaviours tested during the interview stage will be:

Delivering at Pace (Lead behaviour)
Communicating and Influencing
Working Together
Seeing the bigger picture
Making effective decisions

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Eligibility Criteria - External 

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).  

Location

This role is being offered as hybrid working based at any of our Core HQ’s.

We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQ’s (Birmingham, Leeds, Liverpool, and London) or at one of our scientific campus sites (Colindale, and Porton ).

Security Clearance Level Requirement  

Successful candidates must pass a disclosure and barring security check.  

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Security Clearance.

For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 5 years as the role requires Security Check (SC) clearance. UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder / Recruiting Manager listed in the advert for further advice. 

Person specification

Application form and supporting statement

Essential criteria

Application form and supporting statement

Behaviours

Essential criteria

Delivering at pace - Lead behavior
Communicating and influencing
Working Together
Seeing the bigger picture
Making effective decisions

IMPORTANT - PLEASE READ

Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Link below:

Artificial intelligence and recruitment | Civil Service Careers

This is a Non-Reserved post under the Civil Service Nationality Rules. To be eligible for employment in the UK Civil Service applicants must meet the Civil Service Nationality Rules (CSNRs) which operate independently of and additionally to the Immigration Rules. Applicants must also meet necessary security and vetting requirements, along with any other relevant pre-employment checks.

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

For more information on job nationality requirements and the right to work in the UK, see the Civil Service Nationality rules (opens in a new window) and the UK Visas and Immigration rules (opens in a new window)

For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.

The Civil Service pay structure and progression is different from NHS Agenda for Change (AfC), most local authority pay grades and other systems that have annual pay increments. For further details, please refer to the Information Sheet- Starting Salaries & Benefits attachment.

For AfC or Medical/Dental posts, you must have the correct professional registration to be appointed. The pay will follow the AfC or Medical & Dental terms & conditions. You may be asked to provide evidence of previous service whilst we are conducting pre-employment checks to determine your starting salary.

For Temporary Appointments, if you are not currently a civil servant, you will take up the post on a Fixed Term appointment.  You may be able to take this role up as a Secondment. If you are an existing Civil Servant, based outside of the UKHSA, you will take up the post as a loan which you will need your department to agree. You cannot take the post up as a fixed term. If you are an existing UKHSA member of staff, you will take up the post as either a level transfer or a temporary promotion as per the UKHSA’s Pay policy. 

Given the nature of the work of the UKHSA, as a Category 1 responder under the Civil Contingencies Act, you may be required in an emergency, if deemed a necessity, to redeploy to another role at short notice. You may also be required to work at any other location, within reasonable travelling distance of your permanent home address, in line with the provisions set out in your contract of employment.

Late Applications will unfortunately not be considered.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equality of opportunity. The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.

If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via  email:  [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website here.

Reserve List - If more than the required number of suitable candidates pass the interview criteria, you may be kept on a reserve list for 12 months subject to your agreement. You may be contacted, in merit-order, if similar roles with closely matching essential criteria become available and the department choose to appoint from a reserve list.

The panel will assess if candidates meet the requirement of the role first, using a specific benchmark system. If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.

Interview expenses will not be reimbursed.

UKHSA is required to check employment and/or education history covering three consecutive years. Please ensure you give details of at least two different referees, even if you were employed in one company for three years or more.

If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

 Benefits of working at UKHSA include:

Generous annual leave:
-26 days for the first 5 years of continuous service
-28 days after 5 years of continuous service
-32 days after 10 years of continuous service
-Plus public holidays and one privilege day for the King’s birthday
Access to a generous Defined Benefit pension scheme with employer contributions.
Access to a cycle-to-work salary sacrifice scheme, season ticket advances and payroll giving.
Access to a retail discounts and cashback site.
We also promote flexible working patterns (part-time, job-share, condensed hours). UKHSA views flexible working as essential in enabling us to recruit and retain talented people, ensuring that they are able to enjoy a long-lasting career with us. All employees have the right to apply for flexible working and there are a range of options available including working from home, compressed hours and job sharing.
We also offer a generous maternity/ paternity and adoption leave package.

Hybrid Working

UKHSA operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce.

As a hybrid worker, you will usually spend a minimum of 60% of your contracted hours (averaged over a month) working at one of UKHSA's locations (approximately 3 days a week pro rata) and the rest of your time working from home.

Disability Confident Scheme

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme for candidates with disabilities who meet the minimum selection criteria at sift to ensure these candidates are invited to interview.   If you wish to be included in this scheme please tick the box on your application form.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone.

To help you during the recruitment process, we will take into account any reasonable adjustments that could help you.

An adjustment is a change to the recruitment process or an adjustment at work.

This is separate to the Disability Confident Scheme.

If you need an adjustment to be made at any point during the recruitment process you should:

Contact the recruitment team in confidence as soon as possible to discuss your needs.

You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police Check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and could be time accrued over that period.

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant’s personal details – name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Security Vetting

Please check the Security Clearance needed for the role and follow the link for more information:

https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels/national-security-vetting-clearance-levels

Future location

UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK.

The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.