Job summary
- Main area
- Research & Development - Neurosciences
- Grade
- NHS AfC: Band 4
- Contract
- Fixed term: 2 years (Office Based)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 213-CORP-7425966
- Employer
- King's College Hospital NHS Foundation Trust
- Employer type
- NHS
- Site
- Research & Innovation Office
- Town
- Brixton
- Salary
- £33,094 - £36,195 per annum Inclusive of HCAS Per annum
- Salary period
- Yearly
- Closing
- 04/09/2025 23:59
Employer heading
Research Delivery Unit (RDU) Research Administrator
NHS AfC: Band 4
King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.
We encourage all our staff to have a healthy work/life balance. In doing so, you can apply for flexible working from the beginning of your employment. We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.
Job overview
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Neurosciences
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Stroke
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Neuroradiology
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Age & Aging
Main duties of the job
- To provide ongoing administrative support to the RDU Matrons/ Managers
- To use Oracle the Trust procurement system to request purchase orders and subsequently organise payment of invoices with accounts payable
- To provide support for archiving of commercial and non-commercial clinical studies according to GCP guidelines
- To arrange and host monitoring visits for sponsors, regulators, Trust Quality and other relevant stakeholders.
- To provide the administrative support for communications material, such as preparation of updates, placing adverts and notices, liaising with central R&D Communications
- To manage the eRoster system for the relevant RDUs
Working for our organisation
King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites.
The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.
Detailed job description and main responsibilities
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To facilitate recruitment to research related posts within the RDUs using the TRAC process
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To coordinate a range of varied R&D projects and improvement initiatives, including support the coordination of the International Clinical Trials Day and other ad hoc events
- To update study information on the EDGE database including patient recruitment numbers
- Log Trust research incidents and coordinate incident response. This might include coordination of serious breach investigations
- To signpost researchers to the relevant departments to aid set up and delivery of research
- Prepare the relevant documents required when submitting trial protocol and paperwork for regulatory review and approval. Assist in completing submission to the REC, HRA and R&I Department.
- Process amendments and disseminate information to relevant departments
Please refer to the attached job description and person specification for further details of the main responsibilities of the role.
Person specification
Skills and Competencies
Essential criteria
- Ability to work under pressure and exercise judgement when dealing with inquiries
- Ability to prioritise; to be organised and flexible. Able to effectively accommodate ad hoc demands to existing workload
- Ability to work without supervision and use own initiative
- Ability to concentrate even with frequent interruptions and unpredictable working patterns.
Desirable criteria
- Interest in research
Education and Qualifications
Essential criteria
- GCSE A-C grade in English or equivalent
- Evidence of professional development e.g. courses (in administration, project management) or further education.
Knowledge and Experience
Essential criteria
- Experience of working in an administration / coordinator or office management role.
- ECDL or proven equivalent experience in MS Office Package, email and Internet browsers; Advanced keyboard use
- Research governance experience.
- Excellent written and verbal communication skills combined with an effective and courteous telephone manner.
Desirable criteria
- Previous experience in the NHS or in a Higher Education setting.
- Previous experience with archiving research projects.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Jasmine Palmer
- Job title
- Research & Development Operational Manager
- Email address
- [email protected]
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