Job overview

This is an exciting opportunity to join us as Planned Care Rota Manager.  The successful candidate will be responsible for the administration processes to support the management of Planned Care rotas, ensuring effective, safe staffing levels of senior and junior doctors 24 hours a day 7 days a week; proactively identifying potential issues and take the necessary action in order to maintain service provision. 

The post holder is responsible for the day-to-day management and maintenance of the Surgical/Medical  rotas. Manage production of daily rotas ensuring appropriate grades are on shift and establishment is maintained including all on call rotas for the Planned Care division (including surgical, paediatrics, O&G,T&O).  

To exercise judgement in producing cost effective rotas, promoting effective communication whilst having the ability to deal with constant interruptions and demands.

 Support and train service managers/assistant service managers  in the use of the e roster and patchwork system.

Main duties of the job

Provide an administrative service to the clinical body, with diary/rota management for oncall doctor's rotation.

To be the first point of contact for all Rotas queries.

Attend weekly rota meetings.

Management of incoming and outgoing written and email correspondence.

Manage the surgical/medical staffing rotas, accessing systems to assist in the planning of rotas and dealing with complex and often conflicting demands on resources to ensure surgical cover is delivered appropriately.

Ensure that rotas and the rota system are updated in a timely manner which in turn ensures the system is “live”.

Liaison with doctors both internally and externally to organise booking their locum shifts.   Management of the ‘Patchwork’ locum booking system          

To be conversant with the relevant IT systems and packages and, where necessary, create and maintain spreadsheets and databases.  Ensuring accurate data entry.

Liaison with the undergraduate team to coordinate medical student placements.

Cross cover support assistance within admin/secretariat team.

Working for our organisation

The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust’s services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics.

The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this – particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities,
community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitals
provide high quality, safe and compassionate care, while drive forward the building of the new Hillingdon Hospital.

We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.