Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Permanent: 9.00am-5.00pm, 12.00pm-8.00pm, and some weekends
- Hours
- Full time
- Part time
- Flexible working
- Job ref
- 289-CS-84
- Employer
- Chelsea and Westminster Hospital NHS Foundation Trust
- Employer type
- NHS
- Site
- West Middlesex Universtiy Hospital
- Town
- Isleworth
- Salary
- £29,176 - £30,225 per annum incl. HCAS (pro rata)
- Salary period
- Yearly
- Closing
- 03/07/2025 23:59
Employer heading
Imaging Patient Administrator
Band 3
Job overview
We currently have 3 Full time roles, and 1 Part time role available.
3x 37.5hrs, 1x 23hrs
West Middlesex Site – Clinical Imaging Department
We are searching for a high performing and enthusiastic individual to fill a Patient Administrator vacancy on the West Middlesex site working in our busy Clinical Imaging department . Working in the clinical reception/back office, you should have telephone experience and ideally experience of working with Cerner or other PAS systems. You should have a good team spirit as well as being able to work autonomously.
As a team player they will need to be able to demonstrate excellent listening and communication skills, be organised, adaptable and flexible, show empathy and concern for others.
If you thrive on a challenge and enjoy working in a very busy and demanding environment this could be the role for you
Working Monday to Friday 9.00am-5.00pm, 12.00pm-8.00pm, and some weekends
Main duties of the job
Main duties of the job
The post holder will contribute to the delivery of high quality, safe and compassionate healthcare to patients by providing an administrative service focused on the patient and their individual needs. The Patient Administrator will provide effective and efficient administrative support to a team liaising with patients, doctors and other healthcare professionals. The staff member will work consistently to provide high quality customer service and will be professional at all times.
Working for our organisation
Chelsea and Westminster Hospital NHS Foundation Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—along with award-winning clinics across North West London.
Our nearly 7,500 staff care for a diverse population of 1.5 million, providing full clinical services, including maternity, A&E, and children’s services, plus specialist HIV and sexual health clinics. The Care Quality Commission rates us 'Good' in safety, effectiveness, care, and responsiveness, and 'Outstanding' in leadership and resource use.
We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and Westminster and an £80m Ambulatory Diagnostic Centre at West Middlesex.
We welcome applications for flexible working arrangements, accommodating requests where possible to support our staff and patient needs.
The Trust is committed to equality and welcomes applications from all, regardless of background. Adjustments can be made for disabled candidates. Early application is advised as vacancies may close once sufficient applications are received. If you haven’t heard from us within three weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probationary period.
Some roles may require weekend shifts at multiple sites.
Detailed job description and main responsibilities
Roles and responsibilities
- Provide a customer focused service dealing with all patients or visitors in an efficient, polite and courteous manner
- Support the delivery of a high quality healthcare service ensuring that all patients receive a high standard of service delivery
- Handle queries from patients/relatives confidentially and sensitively; refer clinical related queries to appropriate staff
- Interact with patients and relatives in distress in a sensitive and empathetic manner
- Take and relay as appropriate, telephone enquiries and messages , using initiative and prioritising skills when disseminating information
- Update patient details on Soliton/Cerner as appropriate, checking all demographic details on arrival or departure
- Oversee the work of more junior staff and ensure work objectives are being met on a day-to-day basis and demonstrate duties to new starters
- Ensure all procedures are followed re data capture for service specific outcomes.
- Ensure all imaging referrals are managed appropriately
- Arrange interpreter and transport services where indicated
- Adhere to trust-wide standard operating procedures and policies developed for clinical administrative processes and participate in their development
- Provide cover across the Imaging areas as and when required
- Provide an excellent standard of service to patients at all times
- Ensure the referrals and bookings are managed within the department targets.
Person specification
administration experience
Essential criteria
- Demonstrable experience of working in an administrative role in a busy office environment
- 1 year
- Communicating with members of the public and patients
- 1 year
- Demonstrable experience of working within customer-driven service and working to strict targets
- 1 year
- Working in NHS or other similar health care environment
- Willing to learn new systems
- Able to explain procedures and policy to other staff
- Competent working knowledge of windows based computer systems including Microsoft Packages
Desirable criteria
- Familiarity with medical records and clinical correspondence
- Familiarity with Trust’s PAS and other electronic patient administration and documentation systems
- Knowledge of Elective Access policy framework
Proven experience of dealing with complex telephone calls
Essential criteria
- Proven experience of dealing with complex telephone calls
Desirable criteria
- Proven experience of dealing with complex telephone calls
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Mrs Rashpal Kaur
- Job title
- Imaging Admin Manager
- Email address
- [email protected]
- Telephone number
- 0208 321 5964
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