Job summary
- Main area
- Administrative Services
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 455-CANDI-882-A
- Employer
- Camden and Islington NHS Foundation Trust
- Employer type
- NHS
- Site
- Highgate Mental Health Centre
- Town
- London
- Salary
- £30,279 - £33,116 per annum incl HCAS
- Salary period
- Yearly
- Closing
- 08/05/2024 08:00
Employer heading
Administrator
Band 4
At Camden and Islington NHS foundation trust our staff and service users have worked closely to create a set of values that make sure people who use our services get the best possible chance of a rapid recovery.
We have 3 key priorities which are:
- Early and Effective Intervention
- Helping People to Live Well
- Research and Innovation
The cultural pillars that help us achieve our key priorities are:
- We value each other
- We are empowered
- We keep things simple
- We are connected
By coming to work at Camden and Islington NHS Foundation Trust you will be joining a Trust with a national reputation for research, where services recognise that research underpins its commitment to providing high quality and innovative clinical care.
As an applicant for this role, you are urged to demonstrate within your supporting statement a combination of evidence that reflects your competence to meet the job specification and provide examples of how C&I values are an integral part of the way you have and will continue to deliver service.
Job overview
ADMINISTRATOR - within our restructured Hospital Division MDT Services
An opportunity has come up within our restructured Hospital Division for a full-time Band 4 Clinical Administrator to support our In-Patient wards.
Main duties of the job
The successful candidate will work closely within the multi-disciplinary team, ensuring that effective and efficient administration support is provided.
You must be experienced, dedicated, reliable, proactive, and a flexible individual who is assertive and take the initiative in anticipating the needs of their teams.
You should be able to work autonomously as well as part of a team. Along with being able to demonstrate good verbal and written communication skills.
It is essential that you have experience in minute-taking and using Excel to intermediate level, along with good attention to detail.
Working for our organisation
Camden and Islington NHS Foundation Trust (C&I) provides high quality, safe and innovative mental health care to our patients in the community, in their homes or in hospital. We provide services for adults of working age, adults with learning difficulties, and older people in the London area. We currently deliver the majority of our care to residents in the London Boroughs of Camden and Islington. However, we also provide substance misuse services in Westminster, and a substance misuse and psychological therapies service to people living in Kingston. Our trust is also a member of University College London Partners (UCLP), one of the world’s leading academic health science partnerships. In addition we have specialist programmes which provide help and treatment for: veterans living in London, young people caught in the cycle of gang culture, older people living with dementia and other age related mental health conditions. For more information, please access the following link: https://www.candi.nhs.uk/
Detailed job description and main responsibilities
Some of the key tasks in this role will be:
- To maintain and submit key performance data within strict timelines
- Distribution of documentation to GPs against set standards
- Data entry on our Electronic Patient Records (EPR) system
- To support Business/Team Meetings (preparing agendas, taking and distribution of minutes)To provide support with/lead on audits
- Procurement
- General administrative functions
Please ensure you read the attached Job Description and Person Specification to ensure you meet the criteria.
Person specification
Qualifications
Essential criteria
- Evidence of good general education to include GCSE or Equivalent in Maths and English. HNC Level in Administration or equivalent experience within an admin environment Recognised medical secretarial qualification e.g., RSA3 or equivalent knowledge and experience
Desirable criteria
- Interest in continuing professional development
Skills/Abilities
Essential criteria
- Diary Management
- Use of MS Office Software to intermediate level, to include Excel, Outlook and PowerPoint.
- Accurate entry and retrieval of information on database systems.
- Good communication skills, both verbally and in writing
- Proven ability to allocate work systematically and prioritise workload
- Ability to work in a challenging environment and as part of a team
- Ability to work on own initiative and be proactive in problem-solving.
- Ability to work flexibly to meet competing demands of the service
EXPERIENCE/ KNOWLEDGE
Essential criteria
- Substantial experience in a secretarial/administrative role
- Experience of servicing/minuting meetings
- An understanding of Equality, Diversity and Inclusion
- An understanding of relevant legislation e.g. Health and Safety, Data Protection and Confidentiality
- Experience of working within a Multi-disciplinary team (MDT)
Desirable criteria
- NHS experience
- Experience of working in a mental health environment
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Nerma Russell / Angie Robinson
- Job title
- In Patient Admin Managers
- Email address
- [email protected]
- Telephone number
- 07785523777
- Additional information
Please note that Nerma and Angie are job share partners. They're working hours are as follows:
Nerma Russell: Mondays, Tuesdays and alternate Wednesdays
Angie Robinson: Alternate Wednesdays, Thursdays and Fridays
Email: [email protected]
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