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Job summary

Main area
Administrative and Clerical
Grade
NHS AfC: Band 3
Contract
12 months (Fixed Term / Seconment)
Hours
Full time - 37.5 hours per week
Job ref
196-A&C1196
Employer
Guy's and St Thomas' NHS Foundation Trust
Employer type
NHS
Site
Great Dover Street
Town
London
Salary
£30,546 - £32,207 per annum inc HCA
Salary period
Yearly
Closing
25/01/2026 23:59

Employer heading

Guy's and St Thomas' NHS Foundation Trust logo

Medical Recruitment Assistant

NHS AfC: Band 3

Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services.

Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital.

Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. 

Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients.

In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research.

We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit.

Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’.

The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients.

We have one of the most ambitious capital investment programmes anywhere in the NHS.



Job overview

An exciting opportunity has arisen for a highly driven and motivated individual to become part of the Medical Workforce department at one of the largest and most prestigious NHS organisations.

Main duties of the job

The post holder will advise on Medical Recruitment issues for the Trust in accordance with the Service Level Agreements. The post holder will act as first point of contact for recruitment enquiries for managers, staff and applicants giving initial advice and support on recruitment processes, and specific information regarding campaigns within the team remit.

The post holder will work closely with the Medical Recruitment Co-ordinators and Medical Workforce Team Leader where necessary, by advising candidates of the outcome of shortlisting, interviews, and have responsibility for completing the pre-employment checks on the Trac recruitment system, triaging the Medical Recruitment inbox, ESR inputting and issuing contracts of employment within agreed timescales.  Previous experience in Medical Workforce would be an advantage.

Working for our organisation

Guy’s and St Thomas’ NHS Foundation Trust comprises two of London’s best known teaching hospitals with a long history of high-quality care, clinical excellence and innovation, the Evelina London Children’s Hospital and community services in Lambeth and Southwark.

We are among the UK’s busiest, most successful foundation trusts. We provide a full range of local hospital and community services for people in Lambeth and Southwark, as well as specialist care for patients from further afield, including cancer, renal and cardiothoracic services.

We strive to recruit and retain the best staff as the dedication and skill of our employees ensure that our services are high quality, safe and patient focused.

Detailed job description and main responsibilities

For further details please refer to the job description and person specification attached to this advert.

Person specification

Qualifications/ Education

Essential criteria
  • Educated to GCSE or equivalent including English and Mathematics
  • NVQ level 3 or equivalent experience in customer service or administration

Professional/ Statutory Registration

Desirable criteria
  • Certificate in Personnel Practice level or an equivalent HR qualification
  • Studying towards a Certificate in Personnel Practice level or an equivalent HR qualification

Previous experience

Essential criteria
  • Experience working within customer service or office environment within HR or resourcing
  • Experience of producing contracts of employment accurately within set KPI standard times
  • Experience of providing administrative support for recruitment activities within a fast paced highly visible support service
Desirable criteria
  • Experience working with the NHS
  • Medical Staffing/recruitment experience

Skills/Knowledge/ Ability

Essential criteria
  • Operational knowledge of standard Resourcing policies and procedures
  • Ability to collate, input and analyse data systematically and accurately.
  • Close attention to detail
  • Proficient in computerised candidate management systems and HR database systems.
  • Able to prioritise and plan activities and meet tight deadlines in accordance with Service Level Agreements
  • Excellent communication skills: able to maintain confidentiality at all times and communicate with tact and discretion
  • Able to understand and work within the Trust’s policies relating to data protection, equal opportunities and Health and Safety
  • Has a working understanding of relevant recruitment and employment legislation.
Desirable criteria
  • Awareness of NHS issues
  • Working knowledge of Medical and Dentists Terms and conditions
  • Working knowledge of employment law relating to recruitment
  • Knowledge of ESR and Trac

Additional Information

Essential criteria
  • Highly developed customer focus
  • Flexible and pragmatic approach to problem solving
  • Effective and supportive team player and willing to develop new skills

Employer certification / accreditation badges

Timewise helps businesses to attract and develop the best talent through flexible working.Care quality commission - GoodDisability confident employer

Documents to download

Apply online now

Further details / informal visits contact

Name
Clair Arnold
Job title
Medical Workforce Team Leader
Email address
[email protected]
Additional information

Kelly Stannard

Medical Workforce Team Leader

[email protected]

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