Job summary
- Main area
- DermAcademy Administrator
- Grade
- NHS AfC: Band 4
- Contract
- Fixed term: 12 months (Maternity Cover)
- Hours
- Part time - 18.75 hours per week
- Job ref
- 196-A&C883
- Employer
- Guy's and St Thomas' NHS Foundation Trust
- Employer type
- NHS
- Site
- Guy's Hospital
- Town
- London
- Salary
- £31,944 - £34,937 per annum inc HCA
- Salary period
- Yearly
- Closing
- 23/06/2025 23:59
Employer heading

DermAcademy Administrator
NHS AfC: Band 4
Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services.
Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital.
Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions.
Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients.
In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research.
We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit.
Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’.
The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients.
We have one of the most ambitious capital investment programmes anywhere in the NHS.
Job overview
An exciting opportunity has arisen for an enthusiastic administrator to join the St John’s DermAcademy team. This is a unique opportunity to contribute to the delivery of innovative educational events and resources, which provide high quality dermatology medical education to varied healthcare professionals nationwide. The post holder will have a key role in the administration, event and project management and sponsor co-ordination of the St John’s DermAcademy and work as part of a progressive, dedicated multi-professional team.
The post holder will be expected to have excellent communication, organisational and networking skills, and proficient IT skills needed to perform regular tasks related to educational activity and events organisation. The post will involve regular interaction with clinicians, pharmaceutical industry sponsors, charity partners, course delegates and speakers.
The post will be based cross-site at Guy’s and St Thomas’, part time for 19 hours per week. The post holder may be required to work at any additional or different location owned or served by the trust, either on an on-going or temporary basis according to the demands of the service. You may also be required to attend non-trust sites to attend meetings or assist in the delivery of educational events.
Main duties of the job
The administrator plays a key role in supporting St John’s DermAcademy’s operations and growth. Main duties include:
1. Digital Hub Support
Provide daily administrative support for the development and coordination of the DermAcademy Digital Hub, including managing communications, scheduling meetings, tracking documents, and liaising with clinicians, managers, and developers.
2. Event Coordination
Assist the team with the planning and delivery of events; handling registrations, delegate queries, logistics, materials, and on-the-day support to ensure smooth and professional execution.
3. Sponsor Management
Maintain strong relationships with industry and academic sponsors, supporting contract administration, timely communications, and database updates essential to DermAcademy’s income generation.
4. Communications & Content Oversight
Support regular updates to the website and social media platforms, review and manage Typeform logic and submissions, and compile stats and metrics for performance reporting.
5. Internal Operations
Provide admin support for team meetings, executive away days, HR follow-ups, and file/email management. Maintain shared resources, such as the S drive, to ensure seamless internal coordination.
Working for our organisation
Guy’s and St Thomas’ NHS Foundation Trust is one of the UK's most respected and dynamic NHS trusts, comprising five hospitals and community services across South London. The Trust is committed to clinical excellence, innovation, and training and is a leading centre for dermatology care and research.
The St John’s Institute of Dermatology is the largest dermatology centre in the UK and a global leader in the diagnosis and management of complex skin conditions. Through St John’s DermAcademy, the Institute extends its reach by offering world-class education to healthcare professionals both nationally and internationally.
Working at DermAcademy provides an opportunity to join a passionate, close-knit team focused on delivering impactful education that ultimately improves patient outcomes. You will work in a stimulating, highly collaborative environment that fosters development, creativity, and excellence.
Detailed job description and main responsibilities
Please see attached Job Description and Person Specification for this role. Please ensure that you use the person specification to inform your supportive statement during application and use current examples of where you meet the essential and desirable criteria.
Person specification
Education/ Qualifications
Essential criteria
- Educated to degree level or equivalent working experience
Desirable criteria
- Formal qualification / training in event management
Previous Experience
Essential criteria
- Previous event management / coordination experience
- Experience of working in a health care environment
Desirable criteria
- Experience working with hospital finance systems
- Experience with contracting or setting up service level agreements
Skills/ Knowledge/ Ability
Essential criteria
- Excellent Microsoft Office skills (Word, Excel, PowerPoint, Access)
- Website management skills
- Ability to negotiate with high level stakeholders
Desirable criteria
- Prior use of survey tools
Documents to download
Further details / informal visits contact
- Name
- Dr Satveer Mahil
- Job title
- DermAcademy Director
- Email address
- [email protected]
- Additional information
Any requests for informal introduction will only be made to shortlisted candidates, please do not request this unless you are shortlisted.
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