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Job summary

Main area
Administration
Grade
Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
197-RF7134
Employer
Lewisham and Greenwich NHS Trust
Employer type
NHS
Site
University Lewisham Hospital
Town
London
Salary
£31,049 - £37,796 per annum plus HCAS
Salary period
Yearly
Closing
11/08/2025 23:59

Employer heading

Lewisham and Greenwich NHS Trust logo

Medical Rota Coordinator

Band 5

Lewisham and Greenwich NHS Trust, (LGT), is a community-focused provider of local and acute care, delivering high-quality services to over one million people living across the London boroughs of Lewisham, Greenwich, and Bexley. We provide whole-life care and are here to support our communities to live healthier lives as well as taking care of them when they need us the most.

Employing almost 7,500 colleagues, affectionately known as Team LGT, we provide services at Queen Elizabeth Hospital in Woolwich, University Hospital Lewisham, and at over a dozen community settings in Lewisham. We also provide some services at Queen Mary’s Hospital in Sidcup.

We have recently launched our new vision and values to mark the LGT10 – the tenth anniversary of our Trust forming in 2013. Our trust vision is to be exceptional. In the quality of our patient care; our support for colleagues; and in the difference we make through our partnerships and in our communities.

To achieve this we value Respect, Compassion, and Inclusion; Being accountable over  staying comfortable; Listening  over always knowing best; and Succeeding together over achieving alone. You can read more about our visions and values here

Our hospitals and community sites provide a wide range of inpatient and outpatient services, as well as emergency and planned care. The Trust is rated as “good” or “outstanding” in over three-quarters of the services inspected by the Care Quality Commission.

Every year our work includes performing 10,000 procedures in our theatres; bringing seven and a half thousand new lives into the world; carrying out 570,000 visits to patients in their homes or communities and providing emergency care for more than 300,000 patients arriving in our busy Urgent and Emergency Departments.

LGT is a centre for the education and training of medical students enrolled with King’s College London’s GKT School of Medical Education. We are a training centre for nurses, midwives and allied health professionals. We are pioneering new roles that will support the changing needs of our patients and are one of the largest employers of physician associates in the country.

We are committed to working with our partners to deliver the best outcomes for our local communities. This means playing an active role in the South East London Integrated Care System (ICS), and in formal partnerships including the South East London Acute Provider Collaborative, provider partnerships with our local mental health trusts and borough-based boards of the ICS in Bexley, Greenwich and Lewisham.

Job overview

The Medical Rota Coordinator is responsible for managing the Women’s & Children (W&C) medical rotas. A key function of this role will include the co-ordination of medical staff rotas to ensure the service is resourced to the required levels each day.

Main duties of the job

Rota management to include: compliance, hours, induction and locum bookings of the junior doctors across the division.
 Advising Service Manager and Lead Clinicians on rota issues and absence recording in line with relevant policies e.g. Special Leave Policy
 Ahead of the implementation of e-rostering, devising systems to compile and record sickness, annual leave and study leave.
The devising and management of W&C Consultants, middle grade and junior doctor’s rota.
Take a lead role in filling all vacant shifts, ensuring there is a weekly contingency plan in place.
 To ensure the efficient organisation of the rotas, co-ordinating doctors leave in order to support the delivery of the service.
To support Clinical Directors, Lead Clinicians, SPRs to ensure that there is
appropriate medical cover across the division
 Allocate junior doctors’ four, six and twelve monthly rota patterns
 Be the main point of contact for securing locum cover for Consultants, junior doctors and middle grade staff where there is a staffing shortfall
Be the main point of contact for collecting and recording Consultants Middle Grade & Junior Doctor annual leave, study leave and sick leave.

Working for our organisation

Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:

  1. Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
  2. Widening access (anchor institution) and employability
  3. Improving the experience of staff with disability
  4. Improving the EDI literacy and confidence of trust staff through training and development
  5. Making equalities mainstream

Detailed job description and main responsibilities

Ensure these rotas are completed proactively to ensure rotas are developed in a forward planning manner to assist with operational and personal arrangements. Liaise with other colleagues and stakeholders to achieve this.
Book locums as required/directed for compliance of rotas and in line with Divisional guidance for short-term cover.
Ensure rotas are circulated to all Divisional areas to make sure cover arrangements are widely known throughout the Division.

Person specification

Education and Qualifications

Essential criteria
  • NVQ 5/Degree or equivalent acquired through study or combination of study and relevant experience

Experience

Essential criteria
  • Experience of working in a clinical administration role enabling a knowledge of systems and ways of working in a busy clinical setting to be developed and applied to performance in this role.
  • Experience of working in a post with similar responsibilities
  • Understanding of relevant NHS policies and procedures.

Knowledge

Essential criteria
  • A good knowledge of corporate and information governance issues.
  • Sound understanding of practical Data Protection issues.
  • Understanding of the differences between all contracts for medical and dental staff e.g. training contracts
  • Good working knowledge and understanding of medical staffing issues including terms and conditions of service and Junior Doctors rotations
  • Knowledge of managing medical rotas.
Desirable criteria
  • Proficiency with spreadsheet, database, BSMS system, erostering

Employer certification / accreditation badges

Trust IDCapital Nurse, LondonVeteran AwareApprenticeships logoTimewise helps businesses to attract and develop the best talent through flexible working.No smoking policyLondon Living Wage is a voluntary commitment made by employers, who can become accredited with the Living Wage FoundationAge positiveDisability confident leaderArmed Forces Covenant (Silver Award)We offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.NHS Rainbow badgePrince's Trust - Proud to support the Prince's trust - Youth can do itStep into healthHappy to Talk Flexible WorkingArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Sibel Preston
Job title
Service Manager
Email address
[email protected]
Telephone number
0208 333 3130
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