Detailed job description and main responsibilities

JOB PURPOSE 

• To assist in the day-to-day duties of the Pharmacy Store, Dispensary and Technical Services on a rotational basis 

DUTIES AND RESPONSIBILITIES 

Pharmacy Stores 

1.            To accept and sign receipt for deliveries of pharmaceutical products from suppliers, checking that delivery is for pharmacy department. 

2.            To unpack goods received and:

·         Check items and quantities received match delivery notes

·         Check are in good condition

·         Check have adequate shelf life

·         Check prices match those on delivery note

·         Sign delivery note to accept goods into the pharmacy. 

3.         To accurately use the computer system to receive goods into the pharmacy store. 

4.         To answer initial enquiries and when authorised, contact suppliers to resolve delivery queries (on the telephone and in person). 

5.         To distribute cardiac boxes to wards and departments and when necessary return any out of date boxes to the pharmacy and complete appropriate documentation. 

6.         To accurately put received goods into their correct location within the pharmacy, ensuring stock rotation. 

7.         To accurately use the computer system to issue stock items list to replenish stocks on wards, departments and community clinics.  This includes creating picking tickets and delivery notes for the required items. 

8.         To accurately select items on picking tickets ready for checking. 

9.         To accurately check items previously picked by another staff member and pack appropriately ready for delivery to required areas. 

10.       To accurately check picking tickets created by other staff members to ensure correct issues. 

11.       To accurately check community clinic orders, record details and complete time sheets for courier 

12.       To be responsible for processing the return of excess ward stock into the pharmacy stores, checking remaining appropriate shelf life and confirming quantities. 

13.       To accurately record batch numbers and expiry dates of all vaccines issued to wards/ departments and community clinics. 

Dispensary 

1.            To accurately dispense prescriptions for both in and out patients.  Prescription types will include: outpatients; inpatients; discharges; controlled drugs and clinical trials.  This will involve inputting of patients details into the Pharmacy computer system and subsequently produce dispensing labels. The label, prescription and product are collected together and assembled. Any additional items such as spoons, bags etc are also added.  The prepared items are checked for accuracy and passed to the pharmacist/accredited technician for final checking.

2.            To take in prescriptions from outpatients and verify their details; taking a current drug history from the patient or carer or parent to identify any drug allergies, drug interactions or problems with the medication prescribed.

3.            To assist with the collection of prescription charges. To take in cash, cheques and card payments from outpatients and to use the pharmacy till according to procedure.

4.            To replenish stocks of medicines in the dispensary.  This requires the generation of an order on the computer system, accurate collection of the items from the store and shelf placement, ensuring stock rotation.

5.            To perform the daily random stock check.  This involves checking stock levels in dispensary against a random list produced by the computer system and also checking expiry dates.

6.            To ensure adequate stocks of containers, bags and sundry items for dispensing.

7.            To pre-pack items for wards and departments following the process as outlined in point one.

8.            To assist with the top-up of drugs to the emergency drug cupboard. To visit and replenish stock drugs to a pre-set level, ensuring stock is correctly stored; temperature and expiry dates are checked.

9.            To ensure that all dispensed inpatient items are placed in sealed bags at the appropriate times for collection by the pharmacy porter. This duty will also include processing of items returned to the dispensary from the wards.

10.          To file prescriptions and other pharmacy documents.

11.          To be responsible for the checking and recording of fridge temperatures and to refer to manager in the event of any anomalies.

12.          To receive drug charts and prescriptions from the inpatient hatch and record details in the dispensary logs.

13.          To issue completed prescriptions and controlled drug supplies to ward staff. 

Technical Services           

1.            To assemble ingredients, complete relevant areas on worksheets and labels. To prepare finished sterile and non-sterile products from the assembled raw materials.

2.            To accurately weigh and measure volumes during the preparation of non-sterile products

3.            To assemble ingredients and transfer into the aseptic suite and isolator rooms, raw materials for adult and neonatal parenteral nutrition and other sterile products as required.

4.            To accurately transfer assembled trays from the prep area into the isolator room and clean room, following the spraying in procedure.

5.            To assist with the aseptic preparation of products having been assessed as competent.

6.            To pack cardiac boxes, complete associated documentation and facilitate the cardiac box monthly recall when necessary.

7.            To carry out and record daily monitoring of fridge temperatures and manometers and to report any out of range readings to a senior permanent member of technical services staff.

8.            To complete relevant areas on worksheets and labels for over-labelled items. To label the items with the previously prepared labels which have pre-defined instructions.

9.            To complete relevant areas on worksheets and labels for pre-pack medicinal products. To accurately pack the product and to label with previously prepared labels which have predefined instructions.

10.          To accurately issue and transfer items used in technical services to appropriate cost centres using the computer.

11.          To collect and pack used clean room clothing ready for collection by contractor.  This includes completion of a request for order, which must be authorised by a Senior/Principal Technician.

12.          To deliver used forceps to the Hospital Sterilization Decontamination Unit (HSDU) and return sterilised ones to pharmacy.

13.          To replenish stocks of medicines in the technical services area.  This requires the generation of an order on the computer system, accurate collection of the items from the store and shelf placement, ensuring stock rotation.

14.          To photocopy sufficient supplies of worksheets available for use in the department.

15.       To file paperwork.