Job vacancy: Programme Administrator, Moorfields Eye Hospital NHS Foundation Trust, London

Job summary

Main area

Grade

NHS AfC: Band 5

Contract

Fixed term: 9 months (could be up to 1 year)

Hours

Full time
Flexible working

37.5 hours per week (Hybrid)

Job ref

273-EPR-7159971-3

Employer: Moorfields Eye Hospital NHS Foundation Trust
Employer type: NHS
Site: City Road
Town: London
Salary: £37,259 - £45,356 per annum pro rata
Salary period: Yearly
Closing: 15/12/2025 08:00

Programme Administrator

NHS AfC: Band 5

YOU MAKE US MORE

Join Moorfields Eye Hospital NHS Foundation Trust

At Moorfields, people’s sight matters—and so do the people who make it possible.

For over 200 years, Moorfields has been at the forefront of ophthalmic care, research, and education. With more than 2,300 dedicated team members and over 700,000 patients seen annually across our City Road site and 22 networked sites, we are proud to be a global centre of excellence.

We're also a vibrant community where kindness, equity and excellence shape every aspect of our work. Whether it’s pioneering research through our partnership with UCL Institute of Ophthalmology and Moorfields Biomedical Research Centre or training the next generation of global eye care leaders, we’re united by one mission—delivering world-class eye health, sustainably and at scale.

And we’re just getting started.

Construction is well underway on our groundbreaking new centre in Camden, a joint initiative between Moorfields Eye Hospital, UCL Institute of Ophthalmology and Moorfields Eye Charity This modern, flexible facility will bring together eye care, research, and education under one roof—enabling transformative innovation and collaboration like never before.

Could you be part of this future? Make us more.

Detailed job description and main responsibilities

To plan and organise, prepare and distribute papers, and attend, take and circulate minutes for the following key meetings:

a. MoorConnect Programme Board

b. Sub-Group Board

c. Readiness Steering Group

d. Clinical and Operational Advisory Group and other groups on request.

2. Support the Programme Manager and Programme Management Officer in the preparation for these meetings and to constantly monitor and reassess tasks in hand.

Prepare and follow up relevant actions after meetings and circulate as necessary.

To manage accurate and up to date the Programme Generic Inbox and triage messages as required.

Develop and maintain effective electronic filing systems for the team.

To be proactive and use initiative to deal with urgent/important/confidential matters that have been notified to the office – ensuring that clear communication and consultation with appropriate managers takes place for appropriate decisions / actions be made as soon as possible.

To produce correspondence on behalf of the Programme Director and Programme SROs.

Support the Programme Communications on Programme Away Days and other Programme Events by completion of specified tasks (e.g. catering booking, invitation sending, booking rooms etc).
To be responsible for the development and completion of assigned projects within agreed timescales and to initiate and follow through any research and investigation required for such projects.

To work independently as required, using initiative, setting own priorities and being accountable for own actions and decisions.

Provide a flexible approach to tasks and problem solving and to be prepared to take additional responsibilities and work to extended timescales as required

To maintain a high degree of confidentiality and personal integrity.

Deliver against agreed objectives and PDP.

To perform other duties relevant to the post.

Person specification

Qualifications

Essential criteria

Graduate level qualification or equivalent experience

Desirable criteria

Previous experience as an Administrator / Personal Assistant, some of which should be to very senior level.

Experience

Essential criteria

Demonstrable experience of dealing with matters of a highly sensitive nature in a competent and aware manner
Experience of providing secretariat support to meetings (including formal minute writing, preparation of agenda etc.)
Diary management and co-ordinating meetings and events

Desirable criteria

Ability to manage conflicting and ever changing priorities

Skills

Essential criteria

Producing information for senior management (including reports, spreadsheets etc)
Effective organisational skills and ability to manage time and prioritise work
Ability to work effectively under pressure, meet deadlines and prioritise workload in a challenging and demanding environment

Desirable criteria

Excellent communication skills, verbally, electronically and in writing

Due to the nature of this position, employment is subject to proof of eligibility to work in the UK, completion of a satisfactory DBS disclosure and two references. We do not offer visa sponsorship for roles unless clearly stated in our adverts, so please consider this before applying.

Our commitment to equality, diversity and inclusion is at the heart of our organisational culture. As part of our pledge to take positive action in recruitment we encourage applications from under-represented candidates including BAME (Black, Asian, and Minority Ethnic) and Disabled candidates as we work towards a representative workforce that is able to provide the quality, the dignity and respect and to deliver above and beyond.

Moorfields is a flexible working friendly organisation, and we are committed to helping our employees achieve a work-life balance that is beneficial for health and wellbeing, motivation levels and job satisfaction. Every employee of the Trust has the right to request to work flexibly. Please speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

If we receive sufficient applications, we will close this ad prior to the closing date. You are advised not to delay submitting your completed application.

If you would like to discuss any reasonable adjustments before applying or would like an accessible version of any recruitment documents, please contact the recruitment team at [email protected].

https://www.moorfields.nhs.uk/work-for-us