Job overview

Important Sponsorship Information for this post: We are unable to offer a certificate of sponsorship for this post.

This is an exciting opportunity to play a pivotal role in supporting the delivery of high-quality therapy services to children, young people, and families across Bexley. As the Administrative Coordinator, you will provide professional and efficient administrative and secretarial support to the Physiotherapy and  Occupational Therapy senior leadership team and Operational Manager, ensuring the smooth and effective running of the service.

You will work closely with colleagues across the NHS, local schools, and partner organisations, managing a varied workload that includes coordinating meetings, preparing documentation, maintaining records and supporting external contracts, including the finance aspects. Your contribution will be essential in enabling our teams to deliver life-changing care and interventions.

We are seeking a highly organised, adaptable individual with excellent communication skills and a commitment to supporting services that make a real difference. In return, we offer a supportive working environment, opportunities for professional development, and the chance to be part of a dedicated, collaborative team.

PLEASE NOTE - This vacancy may close earlier than the advertised closing date if a sufficient number of applications is received.

Main duties of the job

Role Summary
The Administrative Coordinator will provide comprehensive administrative and secretarial support to the Physiotherapy and OT Therapy senior leadership team and Operational Manager within the Bexley Therapies service. The role involves managing diaries, coordinating meetings, preparing agendas and minutes, handling correspondence, maintaining accurate records and databases, supporting external contracts, supporting HR and finance processes, and ensuring the smooth day-to-day running of service operations. The post holder will liaise with a wide range of stakeholders, and will play a vital role in supporting service efficiency, compliance, and quality improvement.

Key Skills and Qualities

• Strong organisational and time-management skills, with the ability to prioritise competing demands and meet deadlines.
• Excellent written and verbal communication skills, with the ability to liaise confidently and professionally with internal and external stakeholders.
• Proficient in Microsoft Office and confident in managing electronic systems, databases, and record keeping.
• High level of accuracy and attention to detail.
• Discretion and commitment to maintaining confidentiality at all times.
• Ability to work independently, using initiative while recognising when to seek guidance.
• A proactive, adaptable approach, with flexibility to respond to changing priorities.
• Commitment to teamwork and supporting the delivery of high-quality services for children, young people, and families.

Working for our organisation

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families.  This is strengthened by our new values:

• We’re Kind
• We’re Fair
• We Listen
• We Care