Job vacancy: Clinical Research Administrative Assistant Degree Apprenticeship, The Royal Marsden NHS Foundation Trust, Sutton

Job summary

Main area: Administration
Grade: NHS AfC: Band 2
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 282-CR409-A

Employer: The Royal Marsden NHS Foundation Trust
Employer type: NHS
Site: Royal Marsden Hospital Sutton
Town: Sutton
Salary: £29,179 PA
Salary period: Yearly
Closing: 05/11/2025 23:59

Clinical Research Administrative Assistant Degree Apprenticeship

NHS AfC: Band 2

Detailed job description and main responsibilities

Primary areas of responsibility:

Assist with unit and source data documentation management (including photocopying and scanning of documents)
To assist with the preparation of clinical trial documents and source data for archiving as per Trust SOPs
To assist in uploading scans to trial specific electronic portals following appropriate training
Management of own electronic mailbox in an efficient and timely fashion – ensuring appropriate team members are aware of any communications appropriate to their role
Assist with preparing meeting rooms when required
Attend Unit research meetings and actively participate where appropriate
Show initiative in carrying out duties, prioritise workload and undertake all other relevant clerical and administrative duties to support the research team.
Assist with the preparation for monitoring visit or audits

Communication & networking:

Communicate with staff at all levels, both internal and external relating to research unit activities, regarding information which may be confidential and sensitive in nature

Service Delivery:

Provide administrative support to the Research Operations Manager and the Trial Managers (data capture, meeting arrangements, document management etc).
Support governance staff with the management of essential trial documentation (electronic site file management)
Support and maintain unit operating systems/records
Support research staff with preparations for sponsor and external audits/inspections
Assist with preparation and collection of curriculum vitae, training & delegation records for research staff for sponsors and managers of clinical trials (as required)

General responsibility:

To be responsible for maintaining own professional development and be aware of current practices and future developments within the Trust and National Health Service
To attend statutory and mandatory training when required and also any other training to improve knowledge and understanding. To aid in the implementation of corrective and preventative measures within the Unit as agreed with the Unit Head
To support the Clinical R&D Office in preparation for regulatory inspections
To take an active role in the Unit and the Trust as a member of a clinical research team
Any other duties that may be required that are consistent with the nature of the grade of the post
Take personal responsibility for prioritising own workload and meeting target deadlines

Person specification

Education/Qualifications

Essential criteria

GCSE passes (or equivalent), in English Language and Mathematics at Grade 4 or above. They are also required to have achieved at one A Level (or equivalent), in Biology. Alternatively, applicants must have completed a Level 3 Laboratory Technical Apprenticeship in a relevant science discipline

Skills/Abilities/Knowledge

Essential criteria

Good interpersonal and verbal communication skills
Good keyboard and computer skills
Ability to work independently
Ability to co-ordinate with a team of staff
Ability to work under pressure
Ability to effectively manage time.
Excellent oral and written communication skills
Good attention to detail

The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.

As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.

Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment.

All applicants will be contacted by email to the address supplied on your application. Applicants are advised to check their email accounts regularly and to ensure that email filters are set to allow our emails.

Flu Vaccination – What We Expect of our Staff

At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.

The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.