Job vacancy: Pharmacy Clinical Trials Funding & Invoicing Assistant, The Royal Marsden NHS Foundation Trust, Sutton

Job summary

Main area: Administration
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 282-SB949

Employer: The Royal Marsden NHS Foundation Trust
Employer type: NHS
Site: The Royal Marsden Sutton
Town: Sutton
Salary: £29,651 - £31,312 Per Annum
Salary period: Yearly
Closing: 13/11/2025 23:59

Pharmacy Clinical Trials Funding & Invoicing Assistant

NHS AfC: Band 3

Detailed job description and main responsibilities

For further information on this role, please see the attached detailed Job Description and Person Specification

To raise invoices for the payment of pharmacy services for the running and maintenance of each clinical trial promptly and accurately
To raise invoices for reimbursement of stock as per Clinical Trial Agreement (CTA).
To ensure all invoices for trial maintenance income and reimbursement of drug are raised promptly and accurately, in liaison with the Pharmacy Clinical Trials Funding & Invoicing Co-ordinator and the finance department.
Clearly identify debts to be recovered and work with finance to ensure recovery as appropriate.
Update and maintain the relevant databases and spreadsheets relating to costings and capacity for Clinical Trials in order to maintain accurate records on income generation and workforce planning. Produce reports as required relating to costs.
To review any outstanding invoices and reimbursements in conjunction with the finance and/or the Pharmacy Clinical Trials Funding & Invoicing Co-ordinator and Clinical Trials team staff with the aim to resolve the issues.
To ensure that all invoices generated from clinical trials income or reimbursement are captured in a monthly report as required by the Chief Pharmacist, Head of Clinical Trials & Aseptic, Clinical Trials Operations Manager and Chief Technician, Clinical Trials, Pharmacy Clinical Trials Funding & Invoicing Co-ordinator and Assistant Finance Manager.

Person specification

Education/Qualifications

Essential criteria

GCSE level (Grade A-C in English and Maths) or Numeracy and Literacy functional skills level 2 (or equivalent)

Desirable criteria

NVQ Level 2 in Pharmacy Services or relevant GPhC accredited Training Programme equivalent to Level 2

Experience

Essential criteria

Intermediate (or advance) level of using Microsoft Office application especially Microsoft Word and Excel

Desirable criteria

Experience of working in NHS or other health care setting
Experience of working in Clinical Trials
Experience in generating invoices in a hospital environment or finance department
Ability to develop systems as appropriate for monitoring finance activity and be able to report/supply information as requested
Experience of working with EPIC system and EDGE

Skills Abilities/knowledge

Essential criteria

Ability to understand figures and budgets
Good communication and interpersonal skills (written and verbal) with members of the public and other healthcare professionals
Ability to work effectively as part of a team and with staff at all levels.
Ability to handle sensitive information without comprising confidentiality or trust
Well-developed organisational, time management and planning skills; ability to organise workload and prioritise work
Ability to problem solve and analyse data

The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.

As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.

Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment.

All applicants will be contacted by email to the address supplied on your application. Applicants are advised to check their email accounts regularly and to ensure that email filters are set to allow our emails.

Flu Vaccination – What We Expect of our Staff

At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.

The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.