Job vacancy: Clinical Trial Administrator, The Royal Marsden NHS Foundation Trust, Sutton

Job summary

Main area: Administration
Grade: NHS AfC: Band 4
Contract: 12 months (fixed term)
Hours: Full time - 37.5 hours per week
Job ref: 282-CR1907

Employer: The Royal Marsden NHS Foundation Trust
Employer type: NHS
Site: Royal Marsden Hospital Sutton
Town: Sutton
Salary: £33,262 - £36,027 per annum
Salary period: Yearly
Closing: 25/10/2026 23:59
Interview date: 09/11/2026

Clinical Trial Administrator

NHS AfC: Band 4

Detailed job description and main responsibilities

For further information please refer to the job description and personal specification

Primary areas of responsibility
• To ensure trial data is entered into the appropriate databases and systems, and to ensure all queries are resolved in a timely manner.
• To support the Clinical Research Operations Manager (CROM) with unit administration.

Communication & Networking
• Liaise with external agencies (e.g. Sponsor organisations & R&D Departments) on behalf of CROM, Trials Coordinators or Research Nurses where required.
• Act as a point of contact for trial sponsors and communicate with them directly regarding data queries, monitoring visits and other enquiries relevant to the trial and research team.

Decision Making, Planning and Problem Solving
• Follow all relevant protocols, SOPs and standard practice.
• Plan and organise own time and workload activity with prioritisation.

Service Delivery
• Support and maintain unit operating systems & records – for example, patient recruitment logs.
• Ensure that office & clinic supplies are adequate, ordered and obtained for the smooth running of the trials.

General responsibilities
• To communicate effectively with other members of the team and centre.
• To work in a flexible manner and be organised, meeting objectives and deadlines with the occasional need to work across either site where additional support may be required.

Person specification

Education/Qualifications

Essential criteria

Educated to at least GCSE/A level

Desirable criteria

Knowledge of Good Clinical Practice (GCP)
Previous experience working in a clinical trials unit
Understanding of medical terminology

Experience

Essential criteria

Excellent knowledge of Microsoft Office applications, in particular Microsoft Excel

Desirable criteria

Experience working with databases
Experience of working in an administrative role
Experience of working in a busy environment

Skills/Abilities/Knowledge

Essential criteria

Ability to prioritise own workload
Be trusted to work unsupervised when appropriate
Ability to maintain excellent interpersonal & communication skills with a wide range of people (e.g., medical & nursing staff, managers and pharmaceutical industry representatives)
Ability to grasp new concepts quickly

Personal Qualities

Essential criteria

Ability to remain calm whilst under pressure
Flexibility to meet the needs of the role

The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.

As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.

Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment. Please ensure your information is accurate to avoid errors with processing your application

All applicants will be contacted by email to the address supplied on your application. Applicants are advised to check their email accounts regularly and to ensure that email filters are set to allow our emails.

Flu Vaccination – What We Expect of our Staff

At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.

The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.