Job vacancy: Learning Management System Administrator, The Royal Marsden NHS Foundation Trust, Sutton

Job summary

Main area: Administrative
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Part time - 18.75 hours per week
Job ref: 282-OD1878

Employer: The Royal Marsden NHS Foundation Trust
Employer type: NHS
Site: The Royal Marsden Sutton
Town: Sutton
Salary: £33,262 - £36,027 pro rata
Salary period: Yearly
Closing: 13/09/2026 23:59
Interview date: 28/09/2026

Learning Management System Administrator

NHS AfC: Band 4

Detailed job description and main responsibilities

For further information please refer to the Job Description and Person Specification:

2.1 Create and administer system accounts for Institute of Cancer Research (ICR) staff, external partners, volunteers, students, honorary contract holders, and other non-standard user groups requiring access to the Learning Hub.
2.2 Create, manage, and maintain course pages, providing guidance and recommendations to Learning and Development colleagues, educators, and subject matter experts on course page design and structure.
2.3 Ensure the online course catalogue remains accurate, current, and aligned with organisational requirements.
2.4 Maintain and enhance the look, functionality, and user experience of the Learning Hub, ensuring a high-quality and accessible learning environment.

2.5 Manage audience structures within the Learning Management System, including the creation, maintenance, and review of dynamic and manual audiences to support mandatory training assignment, learner targeting, compliance monitoring, and organisational reporting requirements.

2.6 Create, configure, and maintain certification programmes within the Learning Management System (Totara), ensuring learning pathways, renewal requirements, compliance rules, and recertification periods are accurately aligned to organisational and statutory training requirements.

Person specification

Education/Qualifications

Essential criteria

A good level of computer literacy including Microsoft Word, Excel PowerPoint and Outlook
Educated to GCSE level including English & Maths at Grade C or equivalent

Experience

Essential criteria

Experience in an office administrative role and providing high quality administrative support to others
Experience of using computer systems for data input, reporting and statistical manipulation
Experience of providing a quality service to customers and diffusing difficult situations
Experience in working with learning management systems

Desirable criteria

Knowledge and understanding of Learning Management Systems, with experience of the Totara platform.
Ability to learn, apply, and support new system enhancements and functionality within Totara environments.

Skills Abilities/knowledge

Essential criteria

Good written communication skills; ability to produce and compose documents to a high standard of presentation with good written English
Good oral communication and interpersonal skills; ability to provide clear instruction, convey confidence and use questioning to check understanding and ability to confidently communicate with staff at all levels
Excellent computer skills
Ability to work without close supervision and organise, anticipate and plan workload.
Ability to remain calm when under pressure and cope with unanticipated demands
Ability and initiative to prioritise a busy workload
Attention to detail when managing multiple tasks
Good organisational, coordination and planning skills
Able to ‘think on your feet’ to solve problems when they arise

The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.

As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.

Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment. Please ensure your information is accurate to avoid errors with processing your application

All applicants will be contacted by email to the address supplied on your application. Applicants are advised to check their email accounts regularly and to ensure that email filters are set to allow our emails.

Flu Vaccination – What We Expect of our Staff

At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.

The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.