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Job summary

Main area
Roster
Grade
NHS AfC: Band 5
Contract
18 months (18 month fixed term contract)
Hours
Full time - 37.5 hours per week
Job ref
311-H913-26
Employer
Pennine Care NHS Foundation Trust
Employer type
NHS
Site
Trust Headquarters
Town
Ashton-Under-Lyne
Salary
£32,073 - £39,043 per annum
Salary period
Yearly
Closing
09/04/2026 23:59
Interview date
16/04/2026

Employer heading

Pennine Care NHS Foundation Trust logo

E-Roster Implementation Lead

NHS AfC: Band 5

 

If you are Kind, Fair, Ingenious and Determined then we want you to come and join our #PennineCarePeople

https://www.penninecare.nhs.uk/values

 

Job overview

Are you passionate about improving workforce systems, engaging with services, and helping teams work smarter? Do you enjoy using your technical, analytical and people skills to support digital improvement? If so, we’d love to welcome you to our team.

Pennine Care NHS Foundation Trust is rolling out a new e-Roster system to support effective workforce planning and enhance the experience of our people. We’re looking for an enthusiastic and motivated e-Roster Implementation Lead to help us deliver this exciting programme across all staff groups.

Main duties of the job

As an e-Roster Implementation Lead, you’ll play a key role in implementing our new Trust-wide e-Roster system. You’ll work closely with departmental managers, clinical teams, HR, ICT, Finance, Safer Staffing and our system supplier to ensure the system is configured accurately, used effectively, and adopted confidently.

You will:

  • Build, configure and implement e-rosters across a variety of services
  • Provide training, guidance and support to managers and staff
  • Analyse roster requirements, troubleshoot issues and escalate risks
  • Promote the benefits of e-rostering and champion best practice
  • Produce documentation, training materials and implementation reports
  • Support ongoing system development, testing, data quality and evaluation

This is a hands-on role ideal for someone who enjoys a mix of system work, stakeholder engagement, training delivery and problem-solving.

Working for our organisation

We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.

Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We’re really proud of our #PennineCarePeople and do everything we can to make sure we’re a great place to work.

All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.

If you come and work for us we will offer a range of benefits and opportunities, including:

  • Generous annual leave entitlement for Agenda for Change and Medical and Dental staff.
  • Flexible working opportunities to support your work/life balance
  • Access to Continued Professional Development
  • Involvement in improvement and research activities
  • Health and Wellbeing activities and access to an excellent staff wellbeing service
  • Access to staff discounts across retail, leisure and travel

Detailed job description and main responsibilities

Communication & Engagement

  • Communicate effectively with staff at all levels about the e‑Roster system.
  • Build strong working relationships with managers, clinical teams and the system supplier.
  • Promote the benefits of e‑rostering and support staff engagement.
  • Provide advice and respond to user queries about system functionality and issues.

System Implementation & Support

  • Configure and build e‑rosters based on departmental requirements.
  • Ensure staff lists and roster information are accurate and up to date.
  • Identify and escalate system issues or risks.
  • Support testing of system upgrades, releases and patches.

Training & Documentation

  • Deliver training sessions to staff and managers.
  • Develop and maintain training materials and implementation documents.
  • Share updates, learning and best practice with users and the wider team.

Analysis, Planning & Reporting

  • Review service requirements and determine appropriate system setup and KPIs.
  • Produce and present information within agreed timescales.
  • Plan and manage implementation activities and personal workload.

Data Quality & Information Management

  • Maintain high data quality within the e‑Roster system.
  • Manage user access securely and appropriately.
  • Log and monitor user queries, system issues and performance.

Policy, Process & Continuous Improvement

  • Support implementation of the e‑Roster policy across departments.
  • Update standard operating procedures as needed.
  • Recommend improvements to processes and working practices.

Person specification

Education / Qualifications

Essential criteria
  • Level 4 qualification in Business Information or relevant subject, plus further relevant experience to degree level
  • Evidence of continuous professional development
Desirable criteria
  • Allocate Academy Training & Accreditation qualification
  • IT qualification or equivalent
  • CIPD (Chartered Institute of Personnel Management)

Experience

Essential criteria
  • Demonstrable experience with advanced IT skills including spread sheets (pivot tables, lookups), databases and MS Office applications
  • Demonstrable experience with data retrieval, analysis and presentation
  • Previous experience of working and understanding of Allocate Health Roster and ESR BI Reporting
  • Previous experience of rostering, systems and troubleshooting of common rostering issues
  • Understanding of the European Working Time Directive Previous IT knowledge used to support IT implementations or software packages in a clinical setting
  • Experience of working with external organisations
  • Experience / knowledge of clinical demands of stakeholders
Desirable criteria
  • NHS Experience
  • Knowledge of NHS organisations, data standards and information systems

Knowledge and Expertise

Essential criteria
  • General knowledge of workforce policies in NHS
  • Proficient in the use of Microsoft Word, Excel and PowerPoint, Teams and familiar with the concepts of relational databases.
  • Detailed knowledge of the key principles of roster management
  • Excellent written and verbal communication skills, with a proven track record of gaining stakeholder co-operation
  • An attention to detail that ensures that accurate quality information is produced.
  • Facilitation skills
  • Experience teaching others on I.T systems
Desirable criteria
  • Experience of managing data quality issues

Skills and Abilities

Essential criteria
  • Excellent interpersonal and communication skills with ability to provide exemplary customer service in flexible timescales
  • Data collection and analysis
  • Presentation skills including presenting information to small groups of people and conducting meetings in a professional and business-like manner
  • Ability to develop and maintain strong working relationships, rapport and teamwork with clinical teams
  • Ability to deal with difficult situations and provide solutions
  • Excellent planning and organisational skills with the ability to plan and prioritise both project and personal workload.
  • Must be able to work to agreed deadlines
  • Able to use initiative and problem solve

Work Related Circumstances

Essential criteria
  • Ability to travel between Trust sites and regionally

Employer certification / accreditation badges

Veteran AwareNo smoking policyDisability confident employerNorth West BAME

Application numbers

We may close vacancies early if we receive a high volume of applications. To ensure your application is considered, please apply as soon as possible.

Documents to download

Apply online now

Further details / informal visits contact

Name
Nicola McCarthy
Job title
E-Roster Manager
Email address
[email protected]
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