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Job summary

Main area
Administration
Grade
Band 3
Contract
Permanent
Hours
Part time - 18.75 hours per week (To be discussed.)
Job ref
437-8037650
Employer
Greater Manchester Mental Health NHS Foundation Trust
Employer type
NHS
Site
Hexagon Tower
Town
Crumpsall
Salary
£25,760 - £27,476 pro rata, per annum
Salary period
Yearly
Closing
28/06/2026 23:59

Employer heading

Greater Manchester Mental Health NHS Foundation Trust logo

Team Administrator

Band 3

Job overview

To provide an efficient and effective administrative service to the Rehab Division SLT team, to carry out all administrative tasks as directed by the Admin Manager.  

This includes diary management, minute taking, maintaining stationary stock levels, supporting SLT team members and carrying out a variety of administrative tasks as directed by your Line Manager

Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

Main duties of the job

  • Provide admin support to the Senior leadership team relation  to all secretarial work
  • Dealing with all incoming and outgoing mail, processing, distributing and responding within limits.
  • Ensure that sufficient stocks of stationery are available to meet the needs of the team without resorting to stockpiling
  • Co-ordinate and facilitate the dissemination of information to and from the team.
  • Dealing efficiently, precisely and courteously with telephone callers
  • Producing minutes from team meetings as required
·       Maintaining filing systems that are appropriate to the needs of the service.
·       Maintain client records for data inputting onto health and social services computer systems.
·       Maintain records of referrals and discharges for statistical purposes and enter onto Paris computerised system accurately and timely.
·       Scan on all appropriate documentation to update patient records.
·       Recording messages accurately in the daily diary for all team members.
·       Typing of correspondence, reports etc., amending the format and grammar as necessary within the PARIS computerised system
·       Develop an understanding of the patient record system (PARIS) and have responsibility for maintaining data quality.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Detailed job description and main responsibilities

Please see attached job description and person specification

Staff benefits

  • Pay Enhancements
  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts
  • fuelGenie Fuel Cards (for applicable roles)

Person specification

Education / Qualifications

Essential criteria
  • Previous office experience or equal demonstrative experience
  • Educated to GCSE level in English and Maths
Desirable criteria
  • IT related qualification
  • Use of Electronic Patient Records

Experience

Essential criteria
  • Working in a confidential environment
  • Experience in taking minutes, and provide accurate summaries of discussions.
Desirable criteria
  • Use of office equipment

Knowledge

Essential criteria
  • The Data Protection Act
  • Patient Confidentiality
Desirable criteria
  • Use of EPR systems
  • Knowledge of NHS practices and procedures

Skills and Abilities

Essential criteria
  • Effective time management skills • The ability to prioritise tasks
  • Outstanding communication skills
  • The ability to prioritise tasks
  • Ability to respond rapidly to changing priorities, working effectively under pressure
  • Appropriate keyboard skills
  • The ability to navigate IT systems including Word, Excel and Outlook
  • Able to cope with pressure and change
Desirable criteria
  • Patient administration background
  • Knowledge of the Paris system
  • Advanced keyboard skills

Other Requirements

Essential criteria
  • There is an occasional requirement to travel across the footprint of the Trust to attend training, meetings and events relevant to the role

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardWe are a Living Wage EmployerApprenticeships logoNo smoking policyHSJ Best places to workDefence Employer Recognition Scheme (ERS) - BronzeWe offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.Disability confident employerGM Good Employment Charter

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Alistair Winfield
Job title
Admin Manager
Email address
[email protected]
Telephone number
07786300356
Additional information

Please contact via email if possible 

 

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