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Job summary

Main area
administration
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 18.75 hours per week (Wednesday 1.15pm till 5pm, Thursday 9-5pm Friday 9-5pm)
Job ref
437-8124070
Employer
Greater Manchester Mental Health NHS Foundation Trust
Employer type
NHS
Site
Prescott House
Town
Little Hulton
Salary
£25,760 - £27,476 per annum
Salary period
Yearly
Closing
07/08/2026 23:59

Employer heading

Greater Manchester Mental Health NHS Foundation Trust logo

Clinical Team Administrator

NHS AfC: Band 3

Job overview

To support the Medical PA in providing a comprehensive administrative service to the medical teams within Salford, Prescott House Community Mental Health Team.  

The Clinical Secretary will undertake general office duties including the typing of medical and other correspondence, including taking minutes of the MDT meetings and other meetings as delegated by the Senior Administrator, and actioning any requirements identified within the meetings. 

They will answer and manage calls from patients and their carers / relatives and other health and social care professionals.  To support with hubs across Salford Community care group including Psychology, Physical health and any other hubs requiring support within the teams.

Main duties of the job

- Undertake audio/shorthand/clerical duties for your consultants, including minute taking as required, clinical letters, reports, discharge correspondence and clinical activity data inputting.  This may include administrative support relating to consultant tutorial work.

- Provide first point of contact for written and telephone enquiries on behalf of your consultants, using judgement to establish validity and priority of the contact.
Deal with any admission enquiries using judgement and observing patient confidentiality at all times.

- Liaise with General Practitioner regarding clinic and domiciliary visits. 

- Liaise with outside agencies, including Social Services, Coroner’s Office, other hospitals, general and geriatric, medical services, clients and their relatives using their knowledge and judgement of any given situation.

- Liaise on behalf of your consultants with multi-disciplinary team members with regard to requirements for joint outpatients work/care programming activity.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Detailed job description and main responsibilities

Please see job description and person spec

Staff benefits

  • Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts

Person specification

Application Form

Essential criteria
  • 3 x GCSE
  • 1 years administration experience
  • Experience in working in a public facing environment
  • 2 years experience working on computer systems
Desirable criteria
  • Clinical secretary experience
  • Experience working in a patient environment

Application and interview

Essential criteria
  • 3 x GCSE
  • 1 years administration experience
  • Experience in working in a public facing environment
  • 2 years experience working on computer systems
Desirable criteria
  • Clinical secretary experience
  • Experience working in a patient environment

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardWe are a Living Wage EmployerApprenticeships logoNo smoking policyHSJ Best places to workDefence Employer Recognition Scheme (ERS) - BronzeWe offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.Disability confident employerGM Good Employment Charter

Applicant requirements

You must have appropriate UK professional registration.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Zoe Manniex
Job title
Senior Administrator
Email address
[email protected]
Telephone number
01613571202
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