Job summary
- Main area
- Pharmacy
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Part time - 15 hours per week
- Job ref
- 349-CSS-7906917-RL4
- Employer
- Manchester University NHS Foundation Trust
- Employer type
- NHS
- Site
- Oxford Road Campus
- Town
- Manchester
- Salary
- £24,937 - £26,598 per annum, pro rata
- Salary period
- Yearly
- Closing
- 07/04/2026 23:59
Employer heading
Pharmacy Invoicing Clerk
NHS AfC: Band 3
Job overview
The MFT Pharmacy department is looking for an enthusiastic individual to join our well-established Procurement Team based at the Oxford Road Campus.
Communication is key and the post holder will liaise both internally within Pharmacy colleagues and externally with suppliers. Knowledge of dealing with Pharmacy orders/invoices is required along with raising and resolving queries. You must be computer literate, able to create and manipulate spreadsheets, with excellent attention to detail and accuracy when working under pressure to deadlines. The ideal candidate will be forward thinking and motivated, a problem solver who is adaptable, flexible and willing to learn new skills.
Main duties of the job
Accurately check invoices and process them on the pharmacy stock control system to ensure they are consistent with the goods received by the Pharmacy department.
Highlight possible order/receipt errors to colleagues for correction .
Identify invoice charge errors (e.g. over/under charges, over supply, excessive delivery fees) and lodge queries with suppliers .
Accurately record invoice queries and credits
Regularly follow up outstanding queries to ensure timely resolution.
Scrutinise monthly provider statements .
Investigate and resolve queries that arise in respect of unpaid invoices and payment discrepancies .
Effectively ensure the Trust is reimbursed appropriately .
Ensure all transactions are processed through the pharmacy computer systems for complete accurate record keeping and reporting purposes .
Develop a good working knowledge of pharmacy and finance systems
Working for our organisation
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Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe – a great place to shape your career.
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Detailed job description and main responsibilities
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To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.
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Person specification
Qualifications
Essential criteria
- Maths and English GCSE or equivalent
- Appropriate NVQ Level 3 or Association of Accounting Technicians Intermediate level or ECDL Advanced Level or equivalent experienc
Desirable criteria
- RSA grade II Typing
- ECDL
Knowledge and Experience
Essential criteria
- Experience of working with a computerised “accounting” package
- Data processing
- Understanding of the NHS and the Trust Financial Regime or previous knowledge of financial procedures and practices
- Knowledge of finance computer systems
Desirable criteria
- Previous employment in related area e.g. procurement and stores office
- Previous use of other pharmacy stock control system
- Knowledge of all applications found in “Microsoft Office”
- Knowledge of: Stock take Stock rotation
- Previous use of EDI ordering and invoicing system
- Previous working in an administrative / office environment
- Providing training, advice and guidance to other members of staff
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Michelle Pilkington
- Job title
- Pharmacy Technical Operations Manager(Procurement)
- Email address
- [email protected]
- Telephone number
- 0161 291 5393
- Additional information
Lynn Wardlaw
Tel no: 0161 291 5393
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