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Job summary

Main area
Central Administration - E00040
Grade
Band 4
Contract
12 months (Fixed Term)
Hours
Part time - 30 hours per week
Job ref
413-95134-CSSS-AK
Employer
The Christie NHS Foundation Trust
Employer type
NHS
Site
Central Administration - E00040
Town
Manchester
Salary
£27,485 - £30,162 per annum pro rata
Salary period
Yearly
Closing
25/09/2025 23:59

Employer heading

The Christie NHS Foundation Trust logo

Administration Assistant/PA

Band 4

Job overview

An exciting opportunity has arisen for an enthusiastic individual to become part of the Palliative and Supportive Care Teams here at The Christie. 
The successful candidate will provide a comprehensive and effective secretarial support service to the directorates’ secretarial teams to assist with the day-to-day clinic management of the clinic templates.  To ensure PA/secretarial duties are carried out to a high standard in order to meet patient needs and to ensure that Trust targets are always maintained. To keep accurate, up-to-date patient records; to type clinic annotations and letters and to help ensure that future appointments are made.
The successful candidate 

Main duties of the job

  • Works closely with the clinical teams to provide comprehensive support for all clinical work within the directorate.
  • Work closely with clinicians to manage clinic templates including amending appointments slots, cancelling, reducing or adding new streams and adding ad hoc or new clinics onto the Patient Administration System (Careflow)
  • Audio typing of correspondence and results, ensuring tight turnaround times are met.
  • Is responsible for ensuring external correspondence is scanned efficiently into the patient electronic notes.
  • Appropriately disseminates a variety of correspondence/documentation across the  department.

Working for our organisation

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.

We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

Detailed job description and main responsibilities

  • Requests and obtains case notes and x-rays/scans both internally and from other hospitals, using the agreed procedures.
  • Ensures accurate input of patient details when entering data onto information databases and the patient administration system (Careflow).
  • Provides cover in times of absence.
  • Assists in ensuring timely delivery of notes to the appropriate department for out-patient appointments and in-patient admissions.
  • Assists in the registration of new patients to ensure they are seen within the cancer waiting time targets.
  • Exchange information with patients and staff on the admission and discharge of patients, both verbally and in written format.
  • Communicate with patients who may be anxious, angry or upset.
  • Exchange relevant information with GPs and other health professionals.
    Deal compassionately with distressing situations.
  • Maintain patient confidentiality at all times.
  • Always Remain professional when communicating with people in various situations.
  • Undertakes other general office procedures, such as ordering stationery, opening and dispatching post, photocopying, printing etc
  • Any other duties deemed necessary for the effective running of the services, and in accordance with the grade of this post.

Person specification

QUALIFICATIONS

Essential criteria
  • Secondary-level education GCSW Maths and English at C-grade or above, or equivalent
  • RSA/OCR typing/text transcription Stage III or equivalent experience
Desirable criteria
  • Evidence of additional relevant qualifications
  • AMSPAR or equivalent qualifications
  • European Computer Driving License or equivalent

EXPERIENCE

Essential criteria
  • Experience in the setting up and use of spread sheets, data collection, data analysis and production of reports
  • Administrative and secretarial experience
  • Experience of hospital administration systems
  • Experience of organising meetings and minute taking
  • Experience of providing project support
Desirable criteria
  • Previous secretarial experience in a hospital environment

SKILLS

Essential criteria
  • Audio / copy typing
  • Word-processing – ability to produce accurate, well presented work
  • Organisational abilities to work to tight deadlines and prioritisation of workload
  • Excellent communication skills
Desirable criteria
  • Previous clerical and/or secretarial experience in a hospital environment
  • Experience of hospital administration system (PAS or equivalent)

KNOWLEDGE

Essential criteria
  • Sound knowledge of medical terminology
  • Knowledge of full range of secretarial procedures
  • Ability to work under pressure
  • Ability to work as part of a team
  • Able to use own initiative
  • Reliability & confidentiality
  • Ability to be flexible
Desirable criteria
  • Sound knowledge of medical terminology

OTHER

Essential criteria
  • To be flexible in order to meet the needs of the service and wider Central Services directorate.

Employer certification / accreditation badges

Veteran AwareApprenticeships logoNo smoking policyAge positiveMindful employer.  Being positive about mental health.Disability confident employer

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Debra Jones
Job title
Assistant Service Manager
Email address
[email protected]
Additional information

Andrea Scott

[email protected]

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