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Job summary

Main area
Admin
Grade
Band 3
Contract
10 months (Fixed Term / Secondment)
Hours
Part time - 28 hours per week (Monday to Friday 9.00am - 15.00pm Happy to discuss flexible working.)
Job ref
437-7890587
Employer
Greater Manchester Mental Health NHS Foundation Trust
Employer type
NHS
Site
John Denmark Unit
Town
Prestwich
Salary
£25,760 - £27,476 per annum pro rata
Salary period
Yearly
Closing
10/04/2026 23:59

Employer heading

Greater Manchester Mental Health NHS Foundation Trust logo

Ward / Team secretary

Band 3

Job overview

The post holder will be required to provide a confidential secretarial and administrative service to the Ward Manager, Operational Manager and Multi-Disciplinary Team. 

The post holder will be responsible for the provision of all inpatient related information, ensuring patient records and finances are appropriate and up to date. 

 The post holder will have daily contact with the service users who may present with challenging behaviour at times.

 The post holder will be based at the John Denmark Unit, Prestwich although there may be a need to work from a different base, but this will be within the Trust footprint; there is a need for working flexibly throughout the directorate as required.

Main duties of the job

The post holder will be required to provide a confidential secretarial and administrative service to the Ward Manager, Operational Manager and Multi-Disciplinary Team. 

The post holder will be responsible for the provision of all inpatient related information, ensuring patient records and finances are appropriate and up to date. 

 The post holder will have daily contact with the service users who may present with challenging behaviour at times.

 The post holder will be based at the John Denmark Unit, Prestwich although there may be a need to work from a different base, but this will be within the Trust footprint; there is a need for working flexibly throughout the directorate as required.

Please see detailed job description for more information. 

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Detailed job description and main responsibilities

Please see attached job description and person specification

Staff benefits

  • Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts

Person specification

Education / Qualifications

Essential criteria
  • RSA Level 2 word processing or equivalent level of experience
  • NVQ Level 3 Business Administration
Desirable criteria
  • ECDL Qualification or working towards.
  • Willingness to attend training sessions and attain further qualifications as required

Experience

Essential criteria
  • Experience of using an electronic patient record and maintaining data
  • Experience of administration / secretarial experience
  • Experience of office technology including us of photocopier , fax, laminator etc
Desirable criteria
  • Experience of working in NHS particularly in a mental health setting

Knowledge

Essential criteria
  • Have the ability to demonstrate knowledge of software packages required for the role
Desirable criteria
  • Knowledge of Paris / EPR

Skills and Abilities

Essential criteria
  • Ability to use work processing and Microsoft Office software Package, eg Microsoft Excel, Powerpoint and Access
  • Ability to use one's own initiative and prioritise workload
  • Able to work well within a team
  • Good understanding of the need for accurate data and reporting

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardWe are a Living Wage EmployerApprenticeships logoNo smoking policyHSJ Best places to workDefence Employer Recognition Scheme (ERS) - BronzeWe offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.Disability confident employerGM Good Employment Charter

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Tolulope Obatusin
Job title
Admin Manager
Email address
[email protected]
Telephone number
0161 358 2436
Additional information

Vicki Gaffney

[email protected]

07990 344578

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