Job summary
- Main area
- Admin
- Grade
- Band 3
- Contract
- 10 months (Fixed Term / Secondment)
- Hours
- Part time - 28 hours per week (Monday to Friday 9.00am - 15.00pm Happy to discuss flexible working.)
- Job ref
- 437-7890587
- Employer
- Greater Manchester Mental Health NHS Foundation Trust
- Employer type
- NHS
- Site
- John Denmark Unit
- Town
- Prestwich
- Salary
- £25,760 - £27,476 per annum pro rata
- Salary period
- Yearly
- Closing
- 10/04/2026 23:59
Employer heading
Ward / Team secretary
Band 3
Job overview
The post holder will be required to provide a confidential secretarial and administrative service to the Ward Manager, Operational Manager and Multi-Disciplinary Team.
The post holder will be responsible for the provision of all inpatient related information, ensuring patient records and finances are appropriate and up to date.
The post holder will have daily contact with the service users who may present with challenging behaviour at times.
The post holder will be based at the John Denmark Unit, Prestwich although there may be a need to work from a different base, but this will be within the Trust footprint; there is a need for working flexibly throughout the directorate as required.
Main duties of the job
The post holder will be required to provide a confidential secretarial and administrative service to the Ward Manager, Operational Manager and Multi-Disciplinary Team.
The post holder will be responsible for the provision of all inpatient related information, ensuring patient records and finances are appropriate and up to date.
The post holder will have daily contact with the service users who may present with challenging behaviour at times.
The post holder will be based at the John Denmark Unit, Prestwich although there may be a need to work from a different base, but this will be within the Trust footprint; there is a need for working flexibly throughout the directorate as required.
Please see detailed job description for more information.
Working for our organisation
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 160 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Detailed job description and main responsibilities
Please see attached job description and person specification
Staff benefits
- Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Person specification
Education / Qualifications
Essential criteria
- RSA Level 2 word processing or equivalent level of experience
- NVQ Level 3 Business Administration
Desirable criteria
- ECDL Qualification or working towards.
- Willingness to attend training sessions and attain further qualifications as required
Experience
Essential criteria
- Experience of using an electronic patient record and maintaining data
- Experience of administration / secretarial experience
- Experience of office technology including us of photocopier , fax, laminator etc
Desirable criteria
- Experience of working in NHS particularly in a mental health setting
Knowledge
Essential criteria
- Have the ability to demonstrate knowledge of software packages required for the role
Desirable criteria
- Knowledge of Paris / EPR
Skills and Abilities
Essential criteria
- Ability to use work processing and Microsoft Office software Package, eg Microsoft Excel, Powerpoint and Access
- Ability to use one's own initiative and prioritise workload
- Able to work well within a team
- Good understanding of the need for accurate data and reporting
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Tolulope Obatusin
- Job title
- Admin Manager
- Email address
- [email protected]
- Telephone number
- 0161 358 2436
- Additional information
Vicki Gaffney
07990 344578
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