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Job summary

Main area
Administration
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday to Friday - happy to discuss flexible working)
Job ref
437-7176155
Employer
Greater Manchester Mental Health NHS Foundation Trust
Employer type
NHS
Site
Edenfield
Town
Prestwich
Salary
£24,625 - £25,674 per annum pro rata
Salary period
Yearly
Closing
10/06/2025 23:59

Employer heading

Greater Manchester Mental Health NHS Foundation Trust logo

Medical Support Secretary

Band 3

Job overview

To provide a comprehensive administrative service to the medical teams at the Adult Forensic Service.  

We are looking to appoint an enthusiastic Medical Support Secretary to support the delivery of services within our departments.

Excellent communication, organisational and secretarial abilities are essential.

 

 

 

Main duties of the job

You will be a well organised and experienced secretary with knowledge of medical terminology. You will ensure all consultants and clinicians within your role are organised and equipped to fulfil their responsibilities. Duties will include minuting of MDT ward rounds, typing of medical and other correspondence, actioning any requirements identified in minutes/typing, along with coordinating clinical activities for Adult Forensic Service.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Detailed job description and main responsibilities

See attached detailed job description and person specification:

Staff benefits

Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.  

27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years         

Excellent pension            

Cycle to work scheme   

Salary sacrifice car scheme         

Wellbeing programme  

Blue Light Card Discounts

 

Person specification

Education / Qualifications

Essential criteria
  • Relevant level 3 competency-based qualification (such as RSA or NVQ), 2 years previous office experience or equal demonstrative experience.
Desirable criteria
  • IT related qualification.

Experience

Essential criteria
  • Use of VDU.
  • Working in a confidential environment
  • Use of office equipment.
  • Typing
Desirable criteria
  • Medical terminology
  • Contact with patients / service users.
  • Audio typing

Knowledge

Essential criteria
  • The Data Protection Act
  • Patient Confidentiality
Desirable criteria
  • Use of EPR systems
  • Use of office equipment

Skills and Abilities

Essential criteria
  • Effective time management skills.
  • The ability to prioritise tasks
  • An excellent telephone manner
  • Outstanding communication skills.
  • Appropriate keyboard skills.
  • The ability to navigate IT systems, inc. Excel, Work and PowerPoint.
Desirable criteria
  • Patient administration background
  • Knowledge of the Paris system.
  • Advanced keyboard skills

Other Requirements

Essential criteria
  • There is an occasional requirement to travel across the wide footprint of the Trust to attend meetings and events relevant to the role.

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardWe are a Living Wage EmployerApprenticeships logoNo smoking policyHSJ Best places to workDefence Employer Recognition Scheme (ERS) - BronzeWe offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.Disability confident employer

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Molly Anderson
Job title
Admin Manager
Email address
[email protected]
Telephone number
0161 938 4184
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