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Job summary

Main area
Administration
Grade
Band 3
Contract
Permanent
Hours
  • Full time
  • Part time
  • Compressed hours
37.5 hours per week
Job ref
349-LCO-7457900-RL4
Employer
Manchester University NHS Foundation Trust
Employer type
NHS
Site
Meadway Health Centre
Town
Sale
Salary
£24,937 - £26,598 per annum (pro rata)
Salary period
Yearly
Closing
17/09/2025 23:59

Employer heading

Manchester University NHS Foundation Trust logo

SPOA Administrator

Band 3

Job overview

Join our Single Point of Access (SPOA) team and help improve access to vital community health services across Manchester and Trafford.

We are looking for proactive and efficient SPOA Administrators to support the delivery of timely, accurate, and compassionate referral and appointment bookings management.

As the first point of contact for referrers and service users, you will play a vital role in ensuring seamless access to community health services.

 

What We’re Looking For

·         Proven administrative experience in a healthcare or customer service environment

·         Strong communication and interpersonal skills

·         Ability to work independently and make decisions within defined procedures

·         Excellent organisational skills and attention to detail

·         Proficient in using IT systems and managing digital workflows

Why Join Us?

·         Be part of an innovative, supportive, and forward-thinking team

·         Opportunities for development and progression within the Manchester/Trafford LCO

·         Help shape the way local people access community healthcare

Main duties of the job

You will work across neighbourhood and nursing services, AHP-led and specialist services, and urgent care services within Manchester and Trafford. The role includes following established SPOA and Local Care Organisation (LCO) referral pathways, liaising with clinicians, patients, carers, and a wide range of stakeholders, and ensuring all referrals are managed efficiently from receipt to appointment booking.

Working for our organisation

MFT is one of the largest NHS Trust In England with a turnover of  over £3bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

Detailed job description and main responsibilities

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading.  So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form. 

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at [email protected].

We’re looking forward to hearing from you!

Person specification

Qualifications

Essential criteria
  • Good standard of numeracy and literacy
  • NVQ 3 (or equivalent level knowledge) in administration
  • Willingness to undertake continuing professional development
Desirable criteria
  • IT qualification or equivalent

Experience

Essential criteria
  • Demonstrable experience of working within an office environment
Desirable criteria
  • Working within the NHS in a support role

Skills

Essential criteria
  • Able to deal confidently and professionally with all members of the MDT including patients and their families
  • Ability to analyse information and resolve problems
  • Organisation
  • Communication
  • Experience of service meetings and taking minutes
  • Ability to utilise a range of IT programmes, including MO Suite including Access and Powerpoint
Desirable criteria
  • Knowledge of the health service
  • Knowledge of the Patient Administration systems eg EMIS/HIVE

Employer certification / accreditation badges

Veteran AwareApprenticeships logoArmed Forces Covenant Gold AwardDisability confident employerStep into healthHappy to Talk Flexible Working

Documents to download

Apply online now

Further details / informal visits contact

Name
Clare McGann
Job title
SPOA Administration Manager
Email address
[email protected]
Telephone number
0300 323 0303
Additional information

Meadway Health Centre 

Meadway 

Sale 

M33 4PS

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