Job summary
- Main area
- Administration in Research
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Flexibility in working hours is offered within the research team, allowing team members to adjust their core hours to suit individual needs. This approach supports a better work-life balance, encourages productivity, and accommodates varying personal commitments while ensuring that the essential research activities and collaborative responsibilities are consistently met.)
- Job ref
- 362-ADM3REA-02-26
- Employer
- Stockport NHS Foundation Trust
- Employer type
- NHS
- Site
- Stepping Hill Hospital
- Town
- Stockport
- Salary
- £24,937 - £26,598 pro rata per annum
- Salary period
- Yearly
- Closing
- 09/03/2026 23:59
Employer heading
Clinical Trials Assistant
Band 3
Stockport NHS Foundation Trust
There are lots of good reasons to choose to come and work at Stockport NHS Foundation Trust. A dynamic integrated Trust with integrity and vision. Exactly the same qualities you’ll see in yourself. Stockport NHS Foundation Trust aims to be the organisation of choice for patients and an employer of choice for staff. In order to continually improve all aspects of our patient experience, we rely upon having a highly skilled, motivated, diverse, productive and patient focused workforce.
Stockport Foundation Trust is one of four ‘specialist’ hospital sites in Greater Manchester. Being a ‘specialist’ hospital will enhance our general surgery, anaesthetics, critical care and emergency medicine for the benefit of people in Stockport, High Peak, Cheshire and across Greater Manchester.
In your application for this post, please describe how your experience and skills align with 'Our values-based behaviours' ( see additional documentation) and provide examples.
Greater Manchester Continuous Service Commitment
As well as recognising previous NHS service, Stockport NHS Foundation Trust is a member of the Greater Manchester Continuous Service Commitment. If you are currently employed by Greater Manchester Local Authority, Combined Authority, GMFRS, TfGM as well as other public service organisations, Stockport NHS Foundation Trust will recognise your previous service for sickness and maternity/paternity/adoption entitlement and also for annual leave purposes (providing there has been no break in service). If you currently work for one of the above organisations and successfully apply for a post with Stockport NHS Foundation Trust, please ensure the Recruitment team are aware so that this service is reflected in your contract of employment.
Job overview
The Clinical Trials Assistant is a key administrative role within the Research Delivery Team, providing essential support to ensure the smooth and efficient conduct of clinical research across the Trust. The post holder is responsible for managing and maintaining study documentation, coordinating administrative processes, and supporting the set-up, day-to-day delivery, and close-out of clinical studies in compliance with Good Clinical Practice (GCP) and Trust procedures.
This role involves working closely with Clinical Research Nurses, Principal Investigators, and wider stakeholders to facilitate the administrative and logistical requirements of research projects. Responsibilities include maintaining accurate study records, preparing regulatory and ethics submissions, scheduling study activities, tracking study progress, and assisting with data management and reporting.
The post holder plays a central role in ensuring high standards of organisation and documentation, contributing to the overall efficiency of the research team and supporting a positive experience for study participants. Strong attention to detail, excellent organisational skills, and the ability to manage multiple tasks are essential for success in this administrative-focused position.
Main duties of the job
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Provide comprehensive administrative support to the Research & Innovation team to enable the safe and efficient delivery of clinical research studies.
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Support study set-up, day-to-day delivery and close-out activities in line with Good Clinical Practice (GCP), Trust SOPs and regulatory requirements.
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Assist Clinical Research Nurses and Practitioners with participant screening, scheduling study visits, follow-up activities and maintaining accurate study documentation.
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Maintain electronic trackers, screening logs, visit logs and study records to support performance monitoring and reporting.
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Support monitoring visits, audits and inspections, ensuring essential documentation is complete and readily available.
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Liaise with internal departments, external sponsors, Clinical Research Network staff and other stakeholders to support study delivery.
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Provide reception and participant-facing support within the research department, ensuring a positive experience for research participants.
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Support data collection, data entry and processing of study documentation in line with data protection and information governance requirements.
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Contribute to the smooth running of the Research Delivery Team through effective organisation, communication and workload management.
Working for our organisation
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
Our mission is to make a difference every day. Our values are that we care, we respect, and we listen
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
The salary for the role is only one part of the excellent package of benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance – for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union– for local financial advice 3033
Detailed job description and main responsibilities
Research Delivery and Administration
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Provide comprehensive administrative support to the R&I team, using Trust and study-specific systems to support research activity.
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Support study feasibility, set-up, delivery and close-out activities under the direction of senior team members.
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Maintain accurate and up-to-date study documentation, including investigator site files, screening logs, visit logs and study trackers.
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Support the preparation of essential documents for monitoring visits, audits and inspections.
Participant and Study Support
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Assist Clinical Research Nurses and Practitioners with participant screening activities in line with study protocols.
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Support the scheduling, preparation and follow-up of study visits, ensuring protocol requirements are met.
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Provide reception and participant-facing support, greeting participants, booking appointments and ensuring a positive and professional research experience.
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Assist with the processing and shipment of biological samples under supervision and in line with relevant legislation.
Data Management and Information Governance
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Support accurate data collection and entry onto case report forms and study databases as required.
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Maintain confidentiality and comply with data protection, GDPR and information governance requirements at all times.
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Liaise with sponsors, coordinating centres and the Clinical Research Network to support timely and accurate data returns.
Communication and Coordination
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Act as a key point of contact for internal and external research-related enquiries.
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Liaise with clinical teams, support departments (e.g. pathology, pharmacy, radiology) and external stakeholders to facilitate study delivery.
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Attend and contribute to research team meetings, training sessions and sponsor-led meetings as required.
Organisation and Service Support
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Maintain electronic trackers and reports to support workload management, performance monitoring and reporting.
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Support study-specific invoicing and general office administration, including ordering supplies and coordinating meetings.
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Organise own workload effectively, escalating issues or pressures appropriately.
Professional Development and Team Support
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Maintain awareness of research governance, GCP and regulatory requirements relevant to the role.
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Participate in training and development activities and support new or less experienced colleagues where appropriate.
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Contribute to service improvement and the promotion of research activity within the Trust.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trust’s policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
- If successful this vacancy will require an enhanced DBS check at a cost of £54.90. This cost will be deducted from your first Trust salary
In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £16.
Person specification
Education and Qualifications
Essential criteria
- Good standard of education (minimum of GCSE or equivalent, including English and Maths) and NVQ level 3 or equivalent
Desirable criteria
- Relevant diploma/ degree qualification
Knowledge
Essential criteria
- Awareness of clinical trials process
- Awareness of data protection/ patient confidentiality
Desirable criteria
- Understanding medical terminology
- Knowledge of patient information systems
- Awareness of Good Clinical Practice
Experience
Essential criteria
- Experience of administrative work including data management
Desirable criteria
- Experience of working within clinical research/ trials administration
- Experience of working within a healthcare system
Skills and Abilities
Essential criteria
- Good organisational and workload management skills including ability to work to changing deadlines
- Good interpersonal skills
- Good oral and written communication skills
- Attention to detail
- Ability to work unsupervised or as part of a team
- IT literate: Good understanding and demonstrated use of Microsoft Office suite and web-based systems
Work Related Circumstances
Essential criteria
- Some flexibility in working hours to meet service need
- Ability to travel independently between hospital sites or to attend research related meetings (as required)
Employer certification / accreditation badges
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Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Sara Bennett
- Job title
- Lead Clinical Research Nurse
- Email address
- [email protected]
- Telephone number
- 0161 419 5893
- Additional information
Please contact Julie Melville or Sara Bennett for more information on External callers: 0161 419 5893
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