Job vacancy: Senior Medical Secretary, Stockport NHS Foundation Trust, Stockport

Job summary

Main area: Haematology
Grade: NHS AfC: Band 4
Contract: Fixed term: 9 months (April 2027)
Hours: Part time - 26.45 hours per week
Job ref: 362-AC-4-SEC-03-26

Employer: Stockport NHS Foundation Trust
Employer type: NHS
Site: Cedar House
Town: Stockport
Salary: £27,485 - £30,162 Pro rata per annum
Salary period: Yearly
Closing: 31/03/2026 23:59

Senior Medical Secretary

NHS AfC: Band 4

Stockport NHS Foundation Trust

There are lots of good reasons to choose to come and work at Stockport NHS Foundation Trust. A dynamic integrated Trust with integrity and vision. Exactly the same qualities you’ll see in yourself. Stockport NHS Foundation Trust aims to be the organisation of choice for patients and an employer of choice for staff. In order to continually improve all aspects of our patient experience, we rely upon having a highly skilled, motivated, diverse, productive and patient focused workforce.

Stockport Foundation Trust is one of four ‘specialist’ hospital sites in Greater Manchester. Being a ‘specialist’ hospital will enhance our general surgery, anaesthetics, critical care and emergency medicine for the benefit of people in Stockport, High Peak, Cheshire and across Greater Manchester.

In your application for this post, please describe how your experience and skills align with 'Our values-based behaviours' ( see additional documentation) and provide examples.

Greater Manchester Continuous Service Commitment

As well as recognising previous NHS service, Stockport NHS Foundation Trust is a member of the Greater Manchester Continuous Service Commitment. If you are currently employed by Greater Manchester Local Authority, Combined Authority, GMFRS, TfGM as well as other public service organisations, Stockport NHS Foundation Trust will recognise your previous service for sickness and maternity/paternity/adoption entitlement and also for annual leave purposes (providing there has been no break in service). If you currently work for one of the above organisations and successfully apply for a post with Stockport NHS Foundation Trust, please ensure the Recruitment team are aware so that this service is reflected in your contract of employment.

Detailed job description and main responsibilities

· To provide a personal assistant and senior medical secretarial service directly to consultants under the medicine business group.

· To maintain Consultants diaries.

· To collate information for clinical audits if required

· To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e. reports

· Arranging appointments as required

· Be responsible for arranging special tests requested by the Consultant or Junior Medical Staff

· To be responsible for and collation of investigation results

· Responsible for obtaining relevant investigation results from PACS and Intranet result service.

· To deal with day-to-day incoming mail, assigning priority and/or taking any necessary action without reference to consultant staff if necessary and within remit

· To ensure patient pathways are updated as appropriate.

· To respond to enquiries received from GP’s and other Health Personnel, patients and relatives

· To maintain patient records and track notes electronically in a manner acceptable to the Trust

· Engage in the use of Evolve and all other electronic patient notes system

· To observe absolute confidentiality of all information obtained in the course of your work

· To liaise with Health Records/Appointments staff regarding outpatient clinic numbers, urgent appointments and Consultant/Junior Medical Staff annual leave

· To actively participate in the introduction of and use of information technology

· To cover, as practical, other secretarial team members absences

· To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service

Person specification

Education & Qualifications

Essential criteria

GCSE English OR equivalent experience
RSA II Typing or equivalent OR equivalent typing experience

Desirable criteria

AMSPAR Medical Secretarial Qualification and or Extensive Medical Secretary Experience

Knowledge

Essential criteria

Working knowledge of PAS and Winscribe and/or NHS Systems

Desirable criteria

Knowledge of medical terminology

Experience

Essential criteria

Typing or equivalent OR equivalent typing experience

Desirable criteria

Previous medical secretarial experience

Skills & Abilities

Essential criteria

Able to work under pressure
Able to prioritise own workload
Excellent verbal and written communication skills
Understand and carry out instructions accurately

Desirable criteria

Ability to use own initiative
Flexible and adaptable

Applicants are encouraged to read the documents attached to this vacancy before applying, including the job description and person specification and the information for applicants which includes useful information to assist you in completing your application.

From time to time we may need to close a vacancy early when in receipt of a sufficient number of applications. If you are interested in this post and wish to be considered, we strongly advise you to complete and submit your application as soon as possible.

Please note that all correspondence will be via your NHS Jobs account. Unfortunately we are not able to acknowledge each application. If you do not hear from us within four weeks of the closing date, please consider that you have not been shortlisted on this occasion. Please also note that Stockport NHS Foundation Trust are unable to refund Interview expenses or re-location costs.

Stockport NHS Foundation Trust is committed to promoting and championing a culture of diversity, fairness and equality for all applicants and employees. Applications are welcomed from all backgrounds and we strive to reflect the community we serve in our diverse workforce. Our "two tick" kite mark guarantees a candidate with a disability, who fulfills the essential criteria, an interview at the Trust. We can make reasonable adjustments, and offer support and advice in a variety of ways on request.