Job summary
- Main area
- Paediatrics
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time
- Flexible working
- Job ref
- 362-A-25-7279427
- Employer
- Stockport NHS Foundation Trust
- Employer type
- NHS
- Site
- Stockport NHS Foundation Trust
- Town
- Stockport
- Salary
- £24,625 - £25,674 pro rata per annum
- Salary period
- Yearly
- Closing
- 08/07/2025 23:59
Employer heading
Administrator for Paediatric Specialist Services
Band 3
Stockport NHS Foundation Trust
There are lots of good reasons to choose to come and work at Stockport NHS Foundation Trust. A dynamic integrated Trust with integrity and vision. Exactly the same qualities you’ll see in yourself. Stockport NHS Foundation Trust aims to be the organisation of choice for patients and an employer of choice for staff. In order to continually improve all aspects of our patient experience, we rely upon having a highly skilled, motivated, diverse, productive and patient focused workforce.
Stockport Foundation Trust is one of four ‘specialist’ hospital sites in Greater Manchester. Being a ‘specialist’ hospital will enhance our general surgery, anaesthetics, critical care and emergency medicine for the benefit of people in Stockport, High Peak, Cheshire and across Greater Manchester.
Our values ‘We Care, We Respect, We Listen’ are at the heart of everything we do, and come from our promise: ‘Making a difference every day.’ They drive the behaviour and actions for everyone in our organisation.
In your application for this post, please describe how your experience and skills align with 'Our values-based behaviours' ( see additional documentation) and provide examples.
Greater Manchester Continuous Service Commitment
As well as recognising previous NHS service, Stockport NHS Foundation Trust is a member of the Greater Manchester Continuous Service Commitment. If you are currently employed by Greater Manchester Local Authority, Combined Authority, GMFRS, TfGM as well as other public service organisations, Stockport NHS Foundation Trust will recognise your previous service for sickness and maternity/paternity/adoption entitlement and also for annual leave purposes (providing there has been no break in service). If you currently work for one of the above organisations and successfully apply for a post with Stockport NHS Foundation Trust, please ensure the Recruitment team are aware so that this service is reflected in your contract of employment.
Our Values:
We Care
About each other
Our patients and their families
The communities we serve
The environment
We support them and deliver on their promises
We Respect
Each other
Our patients and their families
Our partners
We are kind and helpful, and we expect the same in return
We Listen to
Each other
Our patients and their families
Our partners
We act and learn from what we hear
Job overview
|
The post predominantly provides the administrative support for the Children’s Respiratory Team, Children’s Epilepsy Team and Children’s Learning Disability Team. Additional support with general office administration tasks may also be required for Paediatric Directorate.
The post holder will work closely with the nursing and clinical teams and receive direction and information from the Specialist Nurse Lead for each of those services (Paediatric Respiratory, Epilepsy and Learning Disability teams) in relation to the work and tasks.
The post holder will directly report to the Directorate Support Manager in relation to people management matters such as performance appraisal, training & development, and attendance management.
To provide an accurate and confidential secretarial/administrative support service. This support will also include triage of telephone enquiries, data entry, typing of letters and completing supplies ordering.
The role includes other duties appropriate to the preparations for clinics.
|
To maintain office systems which contribute to the efficiency of the department.
Main duties of the job
|
The post predominantly provides the administrative support for the Children’s Respiratory Team, Children’s Epilepsy Team and Children’s Learning Disability Team. Additional support with general office administration tasks may also be required for Paediatric Directorate.
The post holder will work closely with the nursing and clinical teams and receive direction and information from the Specialist Nurse Lead for each of those services (Paediatric Respiratory, Epilepsy and Learning Disability teams) in relation to the work and tasks.
The post holder will directly report to the Directorate Support Manager in relation to people management matters such as performance appraisal, training & development, and attendance management.
To provide an accurate and confidential secretarial/administrative support service. This support will also include triage of telephone enquiries, data entry, typing of letters and completing supplies ordering.
The role includes other duties appropriate to the preparations for clinics.
|
To maintain office systems which contribute to the efficiency of the department.
Working for our organisation
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance – for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union– for local financial advice
Detailed job description and main responsibilities
- Provide a full range of secretarial/administrative support duties to the Children’s Learning Disability Team. Children’s Respiratory Team and Children’s Epilepsy Team within Paediatric Directorate.
- Receipt of incoming mail, telephone calls and e-mails.
- Typing of reports, minutes, agendas, general correspondence, presentational material, etc. Other administrative tasks as appropriate.
- Arranging meetings, taking notes from meetings and drafting minutes. Co-ordinating follow up action as required.
- Maintenance of filing systems.
- Photocopying and collation of documents.
- Maintenance of databases in relation to Children’s Epilepsy and Children’s Respiratory and Learning Disability Teams.
- Dealing with a variety of enquiries on behalf of senior staff, from a variety of sources and using initiative to deal with these enquiries in the absence of senior staff.
- Liaise with Divisional Supplies Assistant with regard to ordering of stationery.
- Responsibility for petty cash, banking of cheques and reimbursing funds appropriately.
- Any other duties within the general scope and context of this post.
- To undertake any other duties which is deemed appropriate to the grade when requested by Senior Staff.
- The above indicates the main duties of the post which may be reviewed in the light of experience and development within the service. Any review will be undertaken in conjunction with the postholder.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trust’s policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
• If successful this vacancy will require a Standard DBS check at a cost of £26.50. This cost will be deducted from your first Trust salary
In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £16.
Person specification
Education + Qualifications
Essential criteria
- Good general standard of English and Maths.
- Secretarial qualification or equivalent experience.
- Typing to RSA III standard or equivalent keyboard skills qualification.
Knowledge
Desirable criteria
- Awareness of issues related to child disability.
Experience
Essential criteria
- Previous administrative / Word Processing experience
Desirable criteria
- Experience of working with members of the public. Previous Health Service Experience
Skills
Essential criteria
- Good interpersonal skills
- Typing
- Word Processing
- Effective written and verbal communication skills
Desirable criteria
- Use of Hospital Systems (i.,e. Patient Centre / EMIS)
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Sally Green
- Job title
- Directorate Support Manager
- Email address
- [email protected]
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