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Job summary

Main area
Administration
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
  • Full time
  • Part time
37.5 hours per week
Job ref
349-COR-7741174-RL4
Employer
Manchester University NHS Foundation Trust
Employer type
NHS
Site
Safeguarding and Looked After Children Community Team, Trafford Town Hall
Town
Stretford
Salary
£25,760 - £27,476 per annum (pro rata)
Salary period
Yearly
Closing
03/08/2026 23:59

Employer heading

Manchester University NHS Foundation Trust logo

Administrative Assistant - Safeguarding and Looked After Children

NHS AfC: Band 3

Job overview

An exciting opportunity has arisen for a capable and enthusiastic Administrative Assistant to join the Manchester University NHS Foundation  Trust (MFT) Safeguarding and Looked After Children Team. Integral to the smooth running of the  department, you will provide a comprehensive, high quality and efficient  administrative service to the Team.

Main duties of the job

The post holder should have strong organisational skills, be an effective communicator and be able to work with their own initiative and as part of a team. This is a challenging and rewarding role in which you will be ideally placed to enhance your administrative skills.

With sufficient experience in an administrative/secretarial role, you will have a good standard of education and a working knowledge of the Microsoft Office suite. Proactive, flexible and organised, you must have the ability to work to tight timescales and keep a calm head under pressure. You will be familiar with data protection issues and patient confidentiality.

An understanding of safeguarding would be advantageous.

In return, we will provide a comprehensive induction programme and you will be appraised on a yearly basis with a view to developing knowledge and skills where appropriate.

Working for our organisation

Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe – a great place to shape your career.
With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.
Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.
At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes. 
Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.
At MFT, your role matters, your impact is real, and you’re part of something bigger from day one.

Detailed job description and main responsibilities

IMPORTANT CANDIDATE INFORMATION

To find out more about the key responsibilities and the specific skills and experience you’ll need for this role, take a look at the Job Description & Person Specification attachments under the ‘Documents to download’ heading.   

Explore ‘Inside MFT – Your Candidate Place’

To help you feel confident, prepared and fully informed before you apply, we invite you to explore Inside MFT – Your Candidate Place.  This welcoming one‑stop hub gives you a real sense of who we are, what we stand for, how we reward and support you, and the many ways we care for you as you care for others.  You’ll also find practical hints and tips for submitting a great application, along with the essential information you need to know before you apply.

To access ‘Inside MFT – Your Candidate Place’, simply click on the relevant PDF document under the ‘Documents to download’ heading and once opened, you can either scan QR code or click on the link provided.

Closing vacancy listings early

We welcome applications from a wide range of backgrounds and experiences.
To help us manage applications fairly and give each one the time it deserves, our adverts may close early if we receive a high level of interest. Early applications are therefore encouraged.

Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Use of Artificial Intelligence (AI) in your application 

Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU, for our patients, our communities, and each other.
As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application, especially personal statements and responses to role specific questions is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.

Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.

Disclosure and Barring Service (DBS) check

As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone.

What is a DBS Check?

A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role:

Standard DBS: Checks for spent and unspent convictions, cautions, reprimands, and final warnings.

Enhanced DBS: Includes the above, plus any additional information held by local police that’s considered relevant to the role.

Enhanced with Barred Lists: Includes all of the above, plus checks against the children’s and/or adults’ barred lists.

Who Needs a DBS Check

Most roles involving direct patient contact, working with children or vulnerable adults, or access to sensitive information will require a DBS check. The job advert and recruitment team will let you know if this applies to your role. 

The Costs for a DBS

At Manchester University NHS Foundation Trust (MFT), roles that require a DBS check are subject to a cost recovery policy. This means that the cost of submitting and processing a DBS application if you are successful and join us, will be deducted from your salary within the first three months of employment.   If, however, you withdraw from a conditional offer after the DBS process has begun, you will still be liable for the cost incurred. 

For more information about the cost of the various types of DBS, please visit: https://www.gov.uk/government/news/dbs-fees-are-changing-in-december

DBS Update Service

Candidates are also expected to register with the DBS Update Service which must be completed within 30 days of the certificate being issued. This helps streamline future employment checks and supports safer recruitment practices.  For more information, please visit the DBS Update Service. 

Person specification

Qualifications

Essential criteria
  • Good standard of education at ‘A’ level or City and Guilds or National Vocational Qualification (NVQ) Level 3.
Desirable criteria
  • ECDL/ITQ.

Knowledge and Experience

Essential criteria
  • Previous experience within an office/administration environment.
  • Good knowledge of Microsoft Office package.
  • Experience in the use of databases.
  • Experience of maintaining robust filing systems (paper and electronic).
  • Understanding of the importance of maintaining confidentiality, data protection.
  • Experience of formal minute taking.
Desirable criteria
  • Previous experience within a healthcare setting.
  • Knowledge of EMIS and/or Child Health.
  • Previous experience of supervising junior staff.

Skills

Essential criteria
  • Excellent telephone manner.
  • Excellent verbal and written communication skills.
  • Good organisational and time management skills.
  • Ability to prioritise workload.
  • Ability to work as part of a team.
  • Ability to use own initiative when working alone.

Employer certification / accreditation badges

Veteran AwareApprenticeships logoArmed Forces Covenant Gold AwardDisability confident employerStep into healthHappy to Talk Flexible Working

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Nazea Husain
Job title
Safeguarding and Looked After Children Admin Lead
Email address
[email protected]
Telephone number
01619123125
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