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Job summary

Main area
Administration
Grade
Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
287-CEF-235-26
Employer
Liverpool University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Liverpool Heart and Chest NHS Hospital FT
Town
Liverpool
Salary
£32,073 - £39,043 per annum
Salary period
Yearly
Closing
22/07/2026 23:59

Employer heading

Liverpool University Hospitals NHS Foundation Trust logo

Research & Development Administrator

Band 5

Job overview

The post holder will play a key role in the administration support of research and development activities and be involved in study set-up activities including the review of costings and contracts, accurate data recording, reporting, review of activity and supporting LHCH site Team Leaders & Delivery Team in managing the research portfolio. 

The post holder must possess excellent communication skills, ability to work on their own initiative as well as working in a team environment. They must have a flexible approach to work and good organisational skills.

Main duties of the job

  • Responsible for collating regulatory approval and essential documentation ensuring Research Governance Framework standards.
  • Generate and finalise appropriate documents required for study set up.
  • Maintain and assist with validation and searches of databases.
  • To ensure accurate data is uploaded to Edge database and be a first point of contact for administrators with the Trust.
  • Provide admin support to other research set up team members to ensure all research set up activities are preformed effectively and efficiently within RD&I.
  • Be a first point of contact for internal and external researchers and sponsors.  Liaising effectively with all members of the multi-disciplinary team regarding complex information relating to research studies, reporting, databases or validation. 
  • Maintaining close links with staff and responding promptly to requests for missing and outstanding data.
  • Using multiple methods of communication whilst ensuring audit trails for future inspection.
  • Assist all RD&I managers with the administration of the directorate.
  • Having a flexible approach to work timings in order to attend essential meetings.
  • Resolving most queries independently and referring to the most appropriate member of staff.
  • Resolve any missing, incomplete or contradictory data to ensure a clean, accurate and complete data set is held in paper and electronic format.
  • Creation and maintenance of electronic study files to include analysis of criteria, outcomes and feedback.

Working for our organisation

As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.

We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community.

We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.

Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and our encouragement of flexible working in a variety of forms.

Please visit our website - https://www.lhch.nhs.uk/

Please follow this link for a tour of our site - https://bit.ly/36ylsoq

Detailed job description and main responsibilities

Main Responsibilities

  1. Be responsible for administration of study amendments, excluding contract negotiation.
  2. Be responsible for study registration in line with study set up SOP’s.
  3. Check end of study details have been updated when in receipt of information. 
  4. When nurses leave, ensure they are removed from all studies. 
  5. Collect and record on the edge database information in respect of research projects being undertaken within the Trust. 
  6. Ensure JRO template is used on Edge and documents are in the correct folders. 
  7. Provide administrative support to research set up team members to ensure all activities are performed effectively and efficiently within the RD&I. This will include dealing with correspondence, filing and distribution of documents. 
  8. General office duties including, but not limited to dealing with general enquiries and acting as first point of contact for the department. 
  9. Any other duties as prescribed by the RD&I Deputy Director.

 

Co-ordination and communication

 

The post holder will work as part of the RD&I team under the supervision of senior managers.

 

They will liaise closely with other members of the team and will be expected to display initiative in supporting the team and assisting in the work of the department.

 

The post holder is expected to maintain good communications and working relationships with a range of individuals, groups and organisations, both internally and external to the Trust.

  1.  

Person specification

Qualifications

Essential criteria
  • Degree or equivalent knowledge

Experience

Essential criteria
  • The ability to work effectively with senior clinical and academic staff
  • Demonstrable experience of administrative working and procedures
  • Using relevant electronic systems to extract information into usable report formats
  • Able to pay attention to detail
  • Ability to analyse complex information, interpret and/or present in a clear, comprehensive format
Desirable criteria
  • Comprehensive IT skills including word, excel, access, powerpoint, internet and any relevant computer packages
  • Experience of managing information systems
  • Understanding of professional statistical issues
  • Experience of data entry and validation techniques and the ability to develop and maintain databases
  • Relevant experience working in the health service and research environment
  • Awareness of the standards of ICH-GCP guidelines and the Research Governance Framework
  • Knowledge of medical terminology

Knowledge

Essential criteria
  • Team player with the ability to multi-task, be decisive and use own judgement

Skills

Essential criteria
  • Excellent organisational skills
  • Excellent communication skills, both written and verbal, with the ability to draft minutes and meeting agendas
  • Able to work under pressure, meet deadlines and manage own work priority
  • Highly professional approach to work, in particular in dealing with confidential information
  • Effective time management skills

Planning and organising

Essential criteria
  • Demonstrable relevant experience in a demanding office environment
  • Evidence of an ability to prioritise, manage time effectively and meet tight deadlines
  • Willingness and ability to work in a flexible manner to change priorities
  • Work/travel between NHS sites

Freedom to Act

Essential criteria
  • Well motivated with evidence of an ability to work without direct supervision and to use own initiative
  • Ability to exercise independence and judgement in the arrangement of administrative work across a complex organisational structure, albeit within laid down policy and procedures

Communication and relationship skills

Essential criteria
  • Excellent communication and interpersonal skills
  • Ability to develop and maintain excellent working relationships with all levels of staff

Employer certification / accreditation badges

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardTrust IDVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Carer confident logo, the employers for carers confident schemeDisability confident committedStep into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Martika Taylor
Job title
Head of Research Governance
Email address
[email protected]
Telephone number
0151 254 3413
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