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Job summary

Main area
Administrative and clerical
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday - Friday - 7.5 hours per day)
Job ref
287-DTC-183-26
Employer
Liverpool University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Aintree University Hospital
Town
Liverpool
Salary
£28,392 - £31,157 per annum
Salary period
Yearly
Closing
24/09/2026 23:59

Employer heading

Liverpool University Hospitals NHS Foundation Trust logo

Personal Assistant

Band 4

Job overview

Band 4 PA - Radiology Department - AUH site
Full time
37.5 HRS
Monday to Friday
7.5 HRS per day
 
We currently have a vacancy within our Radiology Secretarial Team  for an experienced, enthusiastic and well-motivated PA/Medical Secretary.  This role is based on the Aintree  site with the expectation of cross site working if and when required.  
A good knowledge of medical terminology along with excellent keyboard and interpersonal skills are essential.  You will be expected to undertake all administrative duties, be well organised, able to plan your own workload using your initiative and work to deadlines.  Excellent communication, organisational and secretarial abilities are essential to the role. 
The post holder will also be expected to work with minimum supervision. They will be able to demonstrate flexibility and use their initiative to carry out duties in such a way as to make a direct and positive contribution to the organisation, thus enabling the Consultants to utilise their time efficiently and effectively.  Confidentiality must always be maintained. 
 

Main duties of the job

To provide a comprehensive service to the consultants and speciality teams with the minimum of supervision.
Organise your own workload and co-ordinate activities with other medical secretaries to ensure that an efficient service is provided.
Keep diaries up to date, arrange appointments and arrange travel and accommodation. 
Support consultants in non-clinical activities role by preparing presentation documents using relevant packages and arranging meetings.

Working for our organisation

NHS University Hospitals of Liverpool Group (UHL Group) was formed on 1 November 2024, born from a shared aim to improve the care we provide our communities.

We are one of the largest employers in region, with over 18,900 colleagues who are dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services that extend to more than two million people in the North West.

We operate from five hospital sites: Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside, and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to several elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Heart and Chest Hospital provide specialist services in cardiothoracic surgery, cardiology and respiratory medicine, both in the hospital and out in the community. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year.  The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single en-suite bedrooms and mainly focuses on complex planned care and specialist services.

Detailed job description and main responsibilities

o provide a comprehensive service to consultants and speciality teams including nurse practitioners/clinicians.
Keep diary up to date, arrange appointments, and arrange travel and accommodation.
Operate an effective bring forward system and filing system.
Mentor, train and supervise relevant staff as required.  Deal with annual leave requests and sickness absence
Please see job description and personal specification for full details.
 

Person specification

Education/Qualifications

Essential criteria
  • Educated to GCSE/O Level standard/equivalent or higher
  • RSA/OCR Typing/Word processing Level 3 or equivalent
  • RSA/OCR Audio typing Skills Level 3
  • Knowledge of medical terminology
  • Secretarial Qualification or equivalent experience
Desirable criteria
  • ECDL or equivalent
  • Shorthand

Experience

Essential criteria
  • Excellent I.T. skills with knowledge and experience of all Microsoft office packages
  • Demonstrable experience working in an NHS office environment as a medical secretarial

Skills/Ability/Knowledge

Essential criteria
  • Ability to communicate professionally at all levels in a helpful courteous manner. First Class Communication Skills
  • Excellent Organisation Skills
  • Excellent Word Processing and Keyboard Skills
  • Ability to organise workload effectively and prioritise to meet deadlines
  • Ability to work individually or as part of a team
  • Legible handwriting
  • Experience or supervising and motivating a team
  • Time Management Skills
  • Excellent interpersonal and influencing skills
Desirable criteria
  • Knowledge of internal PAS system
  • Understanding of Trust internal policies as appropriate

Employer certification / accreditation badges

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardTrust IDVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Carer confident logo, the employers for carers confident schemeDisability confident committedStep into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Carole Williams
Job title
Senior Office Manager
Email address
[email protected]
Telephone number
0151 706 2783
Additional information

Telephone  - 0151 706 2783/0151 529 5078

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