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Job summary

Main area
Dermatology
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday to Friday)
Job ref
287-BMED-33-26
Employer
Liverpool University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Broadgreen Hospital
Town
Liverpool
Salary
£25,760 - £27,476 per annum
Salary period
Yearly
Closing
12/10/2026 23:59

Employer heading

Liverpool University Hospitals NHS Foundation Trust logo

Clinic Utilisation & RTT Coordinator

Band 3

Job overview

An exciting opportunity has arisen for a motivated clinic utilisation and RTT coordinator to join our administrative team within the Dermatology Department based at Broadgreen Hospital.

It is expected that all applicants will have previous experience of working in the NHS,  knowledge of iPM and waiting list management.

The successful candidate must be able to undertake all administrative duties, have excellent communication skills and be well organised.  The candidate should be able to plan their own workload, using initiative to work  both independently whilst also supporting the Waiting List Manager and  always working to strict guidelines and adhering to trust targets.

 

Main duties of the job

  • Monitoring of the service RTT in liaison with the Waiting List Manager to highlight concerns and potential issues.
  • Undertake reviews of all clinic templates and agree and apply slot conversion rules with Clinicians and local management.
  • Make best use of all available clinic appointments to ensure maximum utilisation for all clinics within the area.
  • Manage and monitor all waiting lists to ensure that procedures are carried out within specified government targets and locally agreed clinical protocols.
  • Ensure all patients are seen within government and local waiting time targets and service is managed in accordance with legislation, policies and guidelines to meet the overall objectives of LUHFT
  • Provide and maintain an efficient and effective administrative service, undertaking a range of administrative duties in line with local policies and procedures.

Working for our organisation

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf

Follow us on Social Media:

Facebook – Liverpool University Hospitals Careers

Instagram - @LUHFTcareers

Twitter - @LUHFTcareers

Detailed job description and main responsibilities

Clinical Utilisation
• To review all existing clinic templates using agreed template change request procedures and agree slot conversion rules with Clinicians and local management.
• To provide relevant, up to date and accurate information to local management and Clinicians on utilisation of clinic appointments and available slots. 
• To assist in solving change requirements for clinic and available capacity. Help identify a range of options and draw appropriate conclusions in partnership with local management colleagues. 
• Provide a first-class booking service to patients and service users.
• Work collaboratively with other professionals and agencies to ensure patient needs are met in relation to service provision. 
• To arrange cancellation of clinic(s) as result of consultant absence (e.g. annual leave) using appropriate template and notification periods.
• Monitor clinic templates to ensure changes identified are incorporated in timely manner.


RTT
• To liaise with senior management on regular basis on ongoing management of RTT, highlighting concerns and ensuring breaches are prioritised as required. 
• To monitor RTT and inbound referrals to ensure removal of duplications in timely manner in accordance with clinical direction.
• To actively manage RTT to ensure clock start/clock stop actions are carried out effectively by clinic staff.


Waiting List Management Duties
• To coordinate and monitor waiting lists.
• Production of accurate waiting time information on a weekly basis and ensuring that there are no outliers to targets.
• The post-holder will experience a daily requirement to produce accurate work at speed.


Communication 
• Maintain regular contact with Clinic Clerks/Reception staff in ensuring they are aware of upto-date clinic lists for preparation of clinics.
• Book appointments, communicating information to patient via post of clinic appointment letter(s) or telephone as required.
• Meet with management/colleagues as required to update on progress and agree changes.
• Daily liaison with patients regarding appointment queries, cancellations etc., rescheduling appointments where identified.
• Maintain accurate patient information on hospital systems, updating as required.


General Administrative Duties
• To provide and maintain an effective and efficient administrative service.
• Prioritise and organise own workload daily.
• Liaise with colleagues and management to suggest improvements to local systems and processes to ensure service is as efficient and effective as possible.
• Deal efficiently with all hospital staff and visitors.
• Maintain professional standards in appearance, behaviour and punctuality.

Person specification

Qualifications

Essential criteria
  • NVQ3 or equivalent
  • RSA II or equivalent

Knowledge

Essential criteria
  • A good working knowledge of computers and software packages
  • Able to demonstrate an understanding of a wide range of local hospitals systems/ processes and policies

Experience

Essential criteria
  • Experience of outpatient/booking environment
Desirable criteria
  • Have demonstrable experience and knowledge of service improvement systems

Skills

Essential criteria
  • Accurate keyboard skills
  • Good basic numeracy skills
  • Excellent interpersonal skills with ability to communicate at all levels
  • Ability to present data and information in a useful and understandable format
  • Work / task prioritisation skills
  • Good communication and negotiation skills

Employer certification / accreditation badges

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardTrust IDVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Carer confident logo, the employers for carers confident schemeDisability confident committedStep into health

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Melissa Westhead
Job title
Administration services manager
Email address
[email protected]
Telephone number
0151 282 6077
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