Job summary
- Main area
- Diabetes & Endocrine
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 30 hours per week (Monday to Friday - no weekends)
- Job ref
- 287-RMED-271-25
- Employer
- Liverpool University Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Liverpool Hospital
- Town
- Liverpool
- Salary
- £24,937 - £26,598 per annum pro rata
- Salary period
- Yearly
- Closing
- 24/09/2025 23:59
Employer heading

Clerical Officer - Diabetes and Endocrinology
Band 3
Job overview
This post is open to employees of the five LAASP organisations. As part of your
application, you will be asked to confirm that you are a current employee of The
Clatterbridge Centre, Liverpool Heart and Chest Hospital, Liverpool University
Hospitals, Liverpool Women’s Hospital or, The Walton Centre.
An opportunity has arisen for a band 3 Clerical Officer, 30 hours, permanent post within the Department of Medicine for Diabetes and Endocrinology.
The post holders will work alongside the current admin team. Providing clerical and administrative support with the RTT- including validation and booking of clinics, our Diabetes Specialist Nurse Service and our Diabetes Pump service. They must be able to prioritise and manage their given workload and provide support when and where needed.
Main duties of the job
Key Responsibilities -
1. To input statistics and information from Records into a database and manage the
system. All the department recorded activity is input into the system daily.
2. To liaise with manager to maintain a quality information system and identify
potential flaws which would affect data.
3. To access the database to retrieve information and produce statistics and reports
for the Trust.
4. General reception duties involving first contact with individuals attending the
Department. Giving necessary information or referring them to the appropriate
member of staff.
5. Communicating with all levels of staff in a polite and pleasant manner including
dealing with telephone enquiries and requests and taking appropriate action.
6. Opening, sorting and date stamping the department internal and external post.
Photocopying documents and sending Fax’s as required.
Working for our organisation
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook – Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Detailed job description and main responsibilities
Key Responsibilities -
1. To input statistics and information from Records into a database and manage the
system. All the department recorded activity is input into the system daily.
2. To liaise with manager to maintain a quality information system and identify
potential flaws which would affect data.
3. To access the database to retrieve information and produce statistics and reports
for the Trust.
4. General reception duties involving first contact with individuals attending the
Department. Giving necessary information or referring them to the appropriate
member of staff.
5. Communicating with all levels of staff in a polite and pleasant manner including
dealing with telephone enquiries and requests and taking appropriate action.
6. Opening, sorting and date stamping the department internal and external post.
Photocopying documents and sending Fax’s as required.
7. Manage and update the filing system, archiving notes as necessary from the
Sep 2021
current files. Maintenance of Records.
8. Organise notes for doctors clinic sessions involves making appointments, dealing
with queries, obtaining management referral letters, maintaining appointments
diary, retrieving notes and writing to managers about staff who do not attend.
9. Ensure relevant documentation is completed to ensure smooth running of the
clinic.
10. Access results on iPM systems as and when required in a highly confidential
manner.
11. Send out information to departments on request, but maintain confidentiality.
12. Responsible for stock control and ordering stationary as required from
reprographics and stationers.
13. Provide clerical and administrative support for staff.
14. Organise and retrieve Notes required for the daily appointment system.
Clinical Governance / Quality
15. To liaise with manager to maintain a quality information system and identify
potential flaws which would affect data.
Person specification
Qualifications
Essential criteria
- NVQ 3 or equivalent in relevant area
Experience
Desirable criteria
- Previous NHS Experience
Knowledge
Desirable criteria
- Knowledge of the NHS – iPM, ICE, Choose & Book systems
Skills
Essential criteria
- IT skills
- Good communication and organisational skills
- Previous clerical experience
- Able to maintain confidentiality
- Able to work on own initiative and as part of a team
LAASP
Essential criteria
- current employee of a LAASP organisation
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Helen Privett-Cook
- Job title
- Operational Support Manager
- Email address
- [email protected]
- Telephone number
- 0151 706 3322
- Additional information
Christopher Evans
Operational Support Manager
0151 706 10674
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