Job summary
- Main area
- Finance
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 287-CEF-338-26-A
- Employer
- Liverpool University Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Aintree University Hospital
- Town
- Liverpool
- Salary
- £28,392 - £31,157 per annum
- Salary period
- Yearly
- Closing
- 02/10/2026 23:59
Employer heading
Senior Accounts Receivable Clerk
Band 4
Job overview
The post holder will be responsible for the Credit Control function of the section and will include supervising the accounts receivable section on a daily basis and for maintaining the Accounts Receivable Debtor System.
The post holder will assist the Accounts Receivable Team Leader in ensuring that staff within the section are adequately trained to perform their duties to an agreed standard and that the Trusts’ Standing Financial Instructions are followed at all times
Main duties of the job
While responsible to the Head of Accounts Receivable this post requires a high level of initiative in dealing with queries from Managers, Doctors and other staff within the Trust.
Decisions on day to day operational issues can be made, however the Head of Accounts Receivable would make decisions in respect of the more complex/strategic issues. It would be expected a member of staff in this post would to a large extent manage and prioritise their own workload, to ensure predetermined deadlines are met in a timely manner
This post requires excellent communication and working relationships within the Finance Department, the Trust and externally. In particular the post has to deal with a high volume of queries. It is expected that the post holder would communicate complex financial matters to non financial staff such as Clinicians, Clinical Managers and administrators.
The post holder will be responsible for supervising staff on the section particularly in the absence of the section manager, there is also a responsibility to train new staff in what is quite a technically demanding role.
The nature of the position requires that the post plays an important role in the financial reporting of the Trust. High levels of IT skills are essential to deal with the wide range of systems used within the department. It is expected that the post holder would be actively pursuing a recognised professional qualification, or possess the equivalent experience.
Working for our organisation
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women’s, visit their careers page.
Detailed job description and main responsibilities
Responsible for ensuring that invoices raised in respect of NHS Service Level Agreements are raised in accordance with Treasury Management Guidelines and payments are received on a timely basis.
Responsible for the Credit Control function of the section, dealing with high volume accounts., ensuring also that the policy it is strictly adhered to and that statements and reminder letters are produced on a monthly basis and all outstanding amounts owed to the trust are chased for payment.
Financial information and reports are produced in a timely and accurate manner. All queries are dealt with in a timely and professional manner
Responsible for ensuring that all invoices, which are eligible for charging of VAT, have been appropriately coded and that VAT is subsequently charged against the invoice. The post holder will be expected to have an awareness of supplies/services on which VAT may be charged, as well as an understanding of the general ledger income codes associated with relevant directorates.
Responsible for ensuring that invoices and credit notes are raised on the Accounts Receivable System in a timely and accurate manner and that they are sent promptly to the debtor.
Responsible for ensuring that invoices input on the system are verified against input documentation to ensure that all input errors have been identified, invoices have been allocated to the correct debtor account and the correct income code has been used.
Responsible for authorising debtor adjustments ensuring that the relevant documentation has been completed to enable a full reconciliation of the debtor system to be undertaken at month end. Notify where appropriate, section manager of any coding changes, which need to be made.
Propose changes to working practices in order to ensure the maximum recovery of income due to the Trust.
Liaise with the Directorates on a regular basis to resolve problems associated with queries received in respect of invoices/credits raised.
Person specification
Qualifications
Essential criteria
- Professional Qualification such as AAT (Technician Level) or equivalent.
Experience
Essential criteria
- Excellent use of Oracle system within Finance environment
- Experience of Accounts Receivable Systems
Knowledge
Essential criteria
- Numerate
Skills
Essential criteria
- Excellent communication skills
- Ability to motivate
- Excellent organisational skills
- Ability to prioritise workloads
- Ability to work on own initiative
- Ability to demonstrate knowledge of NHS Environment
Other
Essential criteria
- Highly Motivated and willing to implement change
- Good Organisational Skills
- Good Communication Skills
- Ability to prioritise workloads
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Jane Hoare
- Job title
- Head of Accounts Receivable
- Email address
- [email protected]
- Telephone number
- 0151 529 2277
- Additional information
Andrew Jones - Deputy Head of Accounts Receivable
0151 529 2998
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