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Detailed job description and main responsibilities

Leading the site based Resourcing and Deployment Function
• Managing the designated team ensuring consistency of approach and seamless service 
delivery across the site and at Trust level with other site counterparts and transactional 
POD teams.
• To lead on development and implementation of agreed resourcing and deployment
strategies/plans that reflect business needs, identify opportunities for growth and financial 
sustainability. 
• Lead the delivery and development of recruitment, resourcing, and data intelligence
solutions to enable the site to respond to its short and long term resourcing needs. This will 
include providing specialist advice across all levels and managing particularly complex 
recruitment and resourcing issues.
• To work closely with other teams such as Education, Learning and Development, OD and 
HR Business teams to develop and support a culture of continuous improvement.
• To act as the strategic lead for temporary workforce for site and in conjunction with peers 
represent the trust at local, regional and national meetings in this area.
• Provide leadership and management of the site based resourcing and deployment team, 
ensuring high quality work and advice.
• Ensure that the team develop close working relationships with clinical divisions and with 
wider clinical leadership and management to support the divisional business and wider 
Trust agendas and strategies.
Policy and Service Development
• Interpreting new information/instructions internally or externally (ie, new directives from 
NHS England) that relate to Resourcing and Deployment teams practices; recommend how 
they should be implemented, work with stakeholders to gain shared understanding and 
agreement, take actions and deliver required outcomes
• To support the central transactional services teams in the ongoing programme of 
resourcing and deployment policy development and review that ensures completion and 
sign off to allow timely implementation. This will include supporting the development of trust 
level policy and being responsible for implementation of policy related to own area of work.
• Working in conjunction with systems leads to ensure that the systems in use in sites (e.g eroster, ESR, Trac) are embedded and the functionality of them are optimised and that the 
information they provide is relevant, accurate and provides insight for users.
• Lead the site based management of medical workforce planning i.e. co-ordination of job 
planning cycle in conjunction with site medical director and reviewing rosters to ensure they 
meet service needs.
• Accountable for providing site workforce intelligence and analysis, highlighting themes and 
trends, ensuring that lessons are learned, changes proposed and making 
recommendations for service improvement. This will be with support from the central 
workforce teams.
• To support new ways of working and improvement of service in designated areas of 
responsibility ensuring that benefits realisation is tracked to be able to add value for money.
Workforce Assurance, Governance & Compliance
• To work with transactional POD teams to maintain and develop performance and 
governance monitoring arrangements for sites in relation to outsourced contracts (eg, 
payroll).
• Develop and maintain working practices in support of the Trust’s workforce governance, 
compliance, audit and risk management agenda. This includes contributing to the 
development of the POD Directorate’s business continuity plan. 
• Preparation of identified elements for the site People and OD Committee and Hospital 
Management Board.
• Ensure all information processed meets the requirements of the GDPR and that staff 
understand their responsibilities for this.
• To maintain effective processes to record and monitor governance, risk and incident
information.
• Working with the Transactional POD team to provide assurance on the quality of 
recruitment and selection activity for the site and take action to ensure compliance with 
Trust procedure and legislation.
• Proactively support divisions as necessary to ensure the achievement of compliance of the 
medical workforce across a range of statutory and mandatory requirements.
Workforce intelligence
• Work with the Transactional POD team to inform the improvement and updating of the site 
and divisional workforce dashboards.
• Develop statistical reports from existing data sets for use in planning and report writing
• Use data/statistics/intelligence from multiple sources to determine a course of action or 
intervention.
• To produce business plans, and service development within resourcing and deployment,
where appropriate, leading on specific service plans. 
• To ensure that key workforce indicators for staff that report to this post are met.
• Provide expert advice in the development and monitoring of rotas that are compliant with 
EWTD, national contracts and meet the service needs of the Trust.
• Work with the Deputy Medical Director and Director of Medical Education and provide 
leadership ensuring that the junior doctor workforce is used productively and have a high 
quality training experience.
• Analyse and recommend ways to improve key performance indicators for the medical 
workforce across a range of metrics.
Planning 
• Lead the Development of the site workforce plan in conjunction with the Trust group lead 
for workforce planning in the central POD team, financial and operational colleagues. 
• Interpret relevant national directives and provide advice in relation to the strategic direction 
of the organisation for the resourcing and deployment agenda.
• Lead on the implementation of plans and projects specific to the teams
• Lead on the implementation of resourcing and deployment programmes through 
collaborative and proactive engagement with stakeholder including staff representatives to 
mitigate risks to plans.
• Provide leadership in Medical productivity and cost improvement projects.
• Provide high quality support and advice to managers and clinical leaders in all aspects of 
medical productivity, including, for example, the effective use of job planning, flexible 
working, and locums. 
• Identify ways of reducing the Trust’s reliance on external locums and Agency doctors by 
developing short and long term Trust-wide plans to achieve this.
• Develop medical workforce plans, actively supporting the development of alternative
service delivery and medical workforce models aligned to the Trust workforce strategy.
Resourcing
• Work closely with site senior managers to develop targeted resourcing strategies.
• Work with the recruitment team to develop recruitment marketing approaches for the site
through various channels, including job boards, social media, professional networks, and 
open days.
• Use data and analytics to track recruitment metrics, evaluate the effectiveness of 
recruitment strategies, and make data-driven recommendations for improvement.
• Ensure that appropriate medical recruitment strategies are developed and that substantive 
and temporary posts are filled efficiently and cost-effectively.
• Following agreement with Divisions, lead specialist medical recruitment projects targeted at 
recruitment ‘hotspots’ in the Trust. Put forward recruitment proposals on advertising 
campaigns for both UK and overseas initiatives for hotspot medical and dental areas