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Job summary

Main area
Ophthalmology/Dental Hospital
Grade
Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
287-OPHT-36-26
Employer
Liverpool University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Royal Liverpool Hospital
Town
Liverpool
Salary
£32,073 - £39,043 32073
Salary period
Yearly
Closing
15/09/2026 23:59

Employer heading

Liverpool University Hospitals NHS Foundation Trust logo

Medical Staffing Advisor

Band 5

Job overview

Responsible for 24 hours medical staff cover, including booking of locums and organising 
authorisation of payments for same. 
Management of the monitoring of all Junior Doctors Hours to ensure compliance to the New 
Deal and European Working Time Directive's and completion of monthly reports for Human 
Resources/Medical Staffing Departments. 
Management of sickness for all medical staff including back to work interview 
Responsible for the preparatiomn , planning production and distribution of medical rotas 
Oversee the booking of leave 
Maintain personal files 

Main duties of the job

Liaise with Temporary Staffing, 
Notify related disciplines of any sickness absence of their staff and whether locum cover was required. 
Ensure arrangements in place to coordinate consultant, middle grade and junior medical staff 
study leave and teaching sessions and ensure locum cover in place for sickness absence when 
required. 
Responsible for administration and coordination of all aspects of induction.

Checklists for short term locums. 
Production of Information Packs for all junior doctors rotating into the Directorate six weeks before 
arrival at the department. 

Update Job Descriptions and timetables for junior medical staff. 
Descriptions for new Consultant/Staff Grade/Clinical Fellows posts. Completing Vacancy Control 
Forms/Change Notices arrange for posts to be advertised and liaise with 
Interview arrangements in role of Recruiting Manager 
Arrange and manage Observer appointments 
 Responsible to arrange and manage "Honorary Contracts" for junior doctors, consultants and other 
medical staff as required including accommodation booking for overseas doctors. 
To support in the implementation of all medical staffing issues. 

Working for our organisation

NHS University Hospitals of Liverpool Group (UHL Group) was formed on 1 November 2024, born from a shared aim to improve the care we provide our communities.

We are one of the largest employers in region, with over 18,900 colleagues who are dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services that extend to more than two million people in the North West.

We operate from five hospital sites: Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside, and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to several elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Heart and Chest Hospital provide specialist services in cardiothoracic surgery, cardiology and respiratory medicine, both in the hospital and out in the community. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year.  The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single en-suite bedrooms and mainly focuses on complex planned care and specialist services.

Detailed job description and main responsibilities

Liaise with Temporary Staffing, to ensure appropriate locum cover is available for any absences. 
Notify 
related disciplines of any sickness absence of their staff and whether locum cover was required. 
Ensure arrangements in place to coordinate consultant, middle grade and junior medical staff 
study leave and teaching sessions and ensure locum cover in place for sickness absence when 
required. 
Responsible for administration and coordination of all aspects of induction. Arrange for completion 
of local induction. Checklists for short term locums. 
Production of Information Packs for all junior doctors rotating into the Directorate six weeks before 
arrival at the department. 
Review working arrangements for STR's, CT1/2/F2s, with a view to New Deal and European 
Working Time Directives compliance. 
Ensure arrangements are set correctly in place for all our juniors to be monitored, ensure they 
complete the monitoring forms on a daily basis and chase them up and ensure they are 
forwarded to our Compliance Manager (Medical Education) within the time limit that they were 
originally given. 
Polices : Responsible for implenting policies within medical staffing

Finance 
Strategically and operationally manage locums effectively and economically and authorise all 
locum time sheets and payments. Provide Accountant with up to date information on a monthly 
basis regarding the use of locum cover, additional duty hours worked, completing bank staffing 
payment sheets and ACAS form for LUHFT staff and Lead Employer staff, matching costs up to 
panel forms that have been submitted so that no inappropriate charges are made against the 
Directorate. Signatory for medical staffing budget including Associate Specialist/STR/CT/F2 
locum doctors.

Recruitment 
As necessary  update Job Descriptions and timetables for junior medical staff. 
In partnership with Clinical Director and Clinical Director (Surgical Specialties), produce Job 
Descriptions for new Consultant/Staff Grade/Clinical Fellows posts. Completing Vacancy Control 
Forms/Change Notices arrange for posts to be advertised and liaise with HR Department for 
interview arrangements in role of Recruiting Manager 
Arrange and manage Observer appointments for students as required, and provide information 
packs for same. Arrange accommodation, if required. HR and Occupational Health Department 
(to arrange medical screening) and Volunteers Department (to arrange insurance). 
Responsible to arrange and manage "Honorary Contracts" for junior doctors, consultants and other 
medical staff as required including accommodation booking for overseas doctors. 
To support in the implementation of all medical staffing issues. To communicate across all levels of 
Sep 2025 
grades both internally and with external stakeholders on a daily basis.

Person specification

Qualifications

Essential criteria
  • Degree/equivalent

Experience

Essential criteria
  • Experience and knowledge of Junior Doctors working hours
  • Medical staffing
  • Leadership & management of staff
  • Previous experience in a health provision organisation
  • Management of rotas
  • Administration relating to junior doctors
  • Hours compliance
  • Experience of effective people management
  • Experience of Medical Staffing/Recruitment
  • Experience of budgetary management

Knowledge

Essential criteria
  • Awareness of current issues in the NHS relevant to recruiting doctors
  • Knowledge of HR policies and procedures

Skills

Essential criteria
  • Excellent communication skills.
  • Able to analyse information and appraise options
  • Ability to work as a team member.
  • Able to multi-task and continue to function to a high standard when under pressure.
  • Able to communicate well and liaise with people at all levels.
  • Able to plan and formulate changes impacting across the department

Employer certification / accreditation badges

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardTrust IDVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Carer confident logo, the employers for carers confident schemeDisability confident committedStep into health

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Paula Levenson
Job title
Deputy Head of Operations
Email address
[email protected]
Telephone number
07900051361
Additional information

Paula Levenson 

[email protected]

Please use email address above to contact the department 

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